no-bid letter投标放弃函

弃标函，也叫退标函，是招投标过程中的一种正式商业信函，内容简单说明弃标原因和表示歉意，同时对招标人给与的机会表示感谢，希望今后继续参与类似项目等等。退标函一般出现在中标公布之后到签定采购合同之前这段时间，甚至在签定采购合同之后也可以提出弃标，但是都需要正当的合理合法的理由，否则后果严重。弃标的后果一般是没收全部保证金，情节严重的要赔偿损失，X年内不允许在参加当地的政府采购工作，甚至在网站上进行公开通报。

编辑本段格式

弃标函的一般格式如下：弃标函XXXXXXXX：

首先感谢贵单位对我司的信任和支持，再次表达最真挚的感谢及最真切的歉意，给你们工作添麻烦了。

我司在X年X月X日参加贵单位组织的XXXXX采购投标并且中标，详细中标项目名称：XXXXX 编号：XXXXXXX 。我司交纳了成交服务费XXXX元，并且于X年X月X日拿到有关的成交通知书及合同文件。我司一直本着严谨务实的态度研究实施细节XXXXXXX多次以电话面谈信函的方式沟通，最终双方无法达成一致。鉴于以上原因，我司经过董事会慎重研究决定：放弃“XXXXX 编号：XXXXX”的合同。

希望贵单位考虑到实际情况体谅到我司的苦衷，以及对中国民营企业的关心和爱护，再次表示深深的歉意！

特此函告，请速函复

XXXXXXXXXX（落款盖章）

X年X月X日

Also known as:no bid letter, no-bid decision letter, RFP declination letter, IFB declination letter, no-bid notice, intent to no-bid letter, no-bid response,

To create your own no-bid letter, use the templates and samples provided in your FREE Request for Proposal Letters Toolkit.

What is a No-Bid Letter?

No-Bid Letter definition

A no-bid letter is a letter to the organization that invited you to bid or submit a proposal, notifying them that you will not do so. To remain potentially involved in future opportunities, the provider should state in the no-bid notice the reasons for declining such an invitation.

Handling no-bid letters from prospective contractors is a process that acquirers define within the acquisition life cycle in an acquisition plan template worthy of the name. Before even writing a no-bid letter, you have to decide not to bid. This decision is the result of an analytical process, the bid/no-bid analysis, also called the bid/no-bid decision process.

Bid/No-Bid Analysis

The no-bid letter is sent after having performed a bid/no-bid analysis. The

bid/no-bid analysis assesses (quantitatively, qualitatively, or both) all risks inherent in submitting or not submitting an offer. The analysis process relies on building a list of relevant questions, called the bid/no-bid checklist. On the basis of this checklist,

a bid/no-bid analysis matrix will be created, which will determine the worth of sending a bid. If the decision is to bid, a letter of intent will be sent to the purchasing officer. If the decision is not to bid, then a no-bid letter, explaining the reasons, will be sent.

How to stay in the Bidders List

The no-bid letter is the critical factor in remaining on the bidders list,

and thus ensures future business opportunities.For the contracting officer who sent you the invitation to bid, the no-bid letter demonstrates that, while you are not interested in bidding for a particular project for specific and valid reasons, you are still interested in competing for future opportunities, and want to stay on the prospective bidder list. This is why it's important to take the time to write a professional no-bid letter.

How to write a No-Bid Letter

The no-bid letter is part of your FREE Request for Proposal Letters Toolkit.

It is highly recommended that you read the recommendations below in order use the no-bid letter template properly and successfully.

https://www.360docs.net/doc/541403608.html,e a formal letterhead. Do not handwrite your no-bid letter.

Use the templates and samples provided in your FREE Request for Proposal

Toolkit to create your own no-bid letter.

2.First, your no-bid letter should thank the person who sent you the invitation,

for showing interest in the solution your organization is marketing.

3.Next, state the reasons why you are not proposing an offer or bidding. Be

specific regarding these reasons. The best way to discover valid, thus acceptable reasons not to bid is to perform a bid/no-bid analysis. This step is the critical

factor in remaining on the list of prospective providers.

4.Reiterate that you are still interested in being kept informed about new

business opportunities, for which your solution may be well suited, or best suited.

5.Finally, end the letter formally (with sincerely, for example, or a similar polite

expression). Sign your name and indicate your title. Be sure to provide correct and complete contact and reference information for future correspondence.

6.Before sending it, make sure your no-bid letter is tactful, respectful, and goes

straight to the point.

7.Send the no-bid letter via registered mail. It has to be received before the

bid/proposal opening date.

8.Since things sometimes are a little more complicated, remember to consult a

lawyer for information before doing anything.

No-Bid Letter Templates, Samples, How to, and Tips

WANT NO-BID LETTER TEMPLATES AND SAMPLES?

Read tips on how to write a professional, impressive, and bulletproof no-bid letter in your FREE Request for Proposal Letters Toolkit, 2011 Edition.

In the toolkit, you will also find no-bid letter template and sample.

It's FREE! No copyrights. They're all yours.

"The no-bid letter template ensures future business opportunities."

Now that’s a serious question.

Whether you’re the contractor invited to bid, or the customer inviting bids, this can be a touchy question. From the contractors’ side, declining to bid invitations can have serious, short and long-term implications.

From the customers’ side, re questing bids can have some risks. What if a party was held (RFP sent out) and no one bid?

Implications for Contractors Declining Bids

The following are a few negatives and positives for contractors when they decline bid invitations.

Selected bids. This do esn’t mean declining most bids, it just means being selective when saying “no”. Here’s what might happen if you decline.

(-) Remove possibility of securing that contract, revenue & profit (-) Remove possibility of commissions & bonuses from that contract (-) May be removed from future customer bids for that location

(-) May be removed from future bids for that customer’s other locations (-) May offend customers who later move on to other companies and exclude the contractor from bids there

(+) Save time and money spent on bids with little chance of winning (+) Focus efforts on customers that are a better match (in targeted vertical markets, geographies & growth industries)

(+) Keep proposal win rate high

(+) Maintain morale & enthusiasm (more wins & saying no to bad bids) (+) Require less sales & administration resources

Implications When Not Enough Contractors Bid

Customers have skin in the game too. Here are a few customer pains when not enough contractors bid. Oh yes, this happens. Think about online reverse auctions. There are more than a few contractors not playing that game. When no one bids, customers have to rework their bid process.

Here’s what might happen when not enough contractors bid. Customers are:

(-) Unable to produce savings, negative impact on company’s costs (-) Unable to meet company timelines for savings

(-) More time & effort required to revise & redo process for successful bid

(-) Delay in getting improvements from new contractors as rebids take time (-) Bonuses, job stability & promotions in jeopardy

Contractors’ Considerations for Not Bidding

Deciding whether to bid or not is rarely black and white. The exceptions are for illegal or unsafe work.

The following is not an exhaustive list, but helps decision making. Typically, one consideration, by itself, is not a reason to decline a bid. However, when taken together they lead to better decisions.

Online Reverse Auction MINUS

An online reverse auction by itself may not be enough to decline. However, an auction minus the following steps smells like a Hollow RFP.

?Without proposal submissions (where’s the value?) -or-

?Without site visitations (unrealistic specs?) -or-

?Without customer contact to answer questions (shooting in the dark)

Lots of Bidders

Lots of bidders (20-40) at the bid walk/meeting indicates there’s no pre-qualification process. It’s a cattle call. Think twice about this bid unless this is the water you swim in, i.e. government bids.

Customer Reputation for Low Price

It’s a flag, of some sort, when a customer has the reputation for buying low price. However, if you compete on low price, go for it.

Less Than 2 Weeks Bid Turnaround

Proposals due in less than 2 weeks, especially for large bids with multiple sites, can have the look of Hollow RFPs. These bids need more digging to see if you want that 14-day dance.

Customers’ 60+ Day Payable History

If Dun & Bradstreet say this customer typically pays late you’ll wa nt to add that to your calculations. Maybe you accept their slow pays as part of the bargain. Or, you increase your bid price to account for 60-120 day receivables. Or, maybe you decline.

Legality, Safety & Liability Indemnification

No question on declining illegal or unsafe work conditions (which includes unsafe parts of a city where the site is located).

Typically, contract language for liability is handled between counsels; yours and theirs. Best to figure this out before spending the effort bidding.

Not Matching Operational Capabilities

?Do you know how to do this type of work?

?Have you done it before? Do you have great references?

?Do you communicate your capabilities well in your proposal and presentation?

Not a Strategic Match

?Is this customer in one of your targeted vertical markets (i.e., high-tech, healthcare, airports, etc.)?

?Can you support this customer’s location(s)? With existing offices? New ones? Alliance partners?

?Are you willing to invest in new technologies? New processes

(i.e. ISO, Green Cleaning, Day Cleaning, etc.)?

Decline Respectfully & Promptly

If you decide to decline a bid invitation, do so with tact, respect, and quickly. No sense getting removed from upcoming bids at this or other locations, or with this customer when they move to another company. And you know they will.

Notify the customer, always in writing (email works), as soon as practical. This mea ns make up your mind if you’ll decline immediately upon receiving the invitation. Prompt notification will give the customer a chance to replace you as a bidder when you decline.

It’s also a good idea to personally call the customer (both procurement and the end-user manager) and let them know you’re not bidding. Keep the personal and professional relationship healthy.

How do you make the decision to bid or not?

~~~~~~

Chris Arlen

President, Service Performance