71--商务信函标准用语

格式

Block Version （ 平头式 ） 6 May 2004 Director , Administration and General Services division

(Human Resources Section)

World Trade Organization

Centre William Rappard

254 rue de Lausanne

1211 Geneva 21

Switzerland

Dear Director ,

I am writing to apply for the WTO internship programme which is posted on the WTO website. Please find enclosed the following documents for my application:

1. A completed application form;

2. A copy of my CV .

I am a BCL student at the University of Oxford and will finish my studies this summer . The BCL is a highly demanding postgraduate course, but rewarding as it is providing me with a deeper understanding of the field in which I wish to practise, namely trade and commercial law in an international context. It has also added my interest in pursuing a legal career with an international organization.

What attract me to the WTO internship programme are your international standing and reputation, and the multilateral trading working environment. An internship with the WTO would certainly help me to gain deeper knowledge about the work of WTO and develop my professional as well as non-professional skills.

Thank you for processing my application. If any more material is required, please contact me directly. I look forward to hearing from you.

Yours faithfully,

Peter Halford

Date Address

Indented Version （ 缩行式 ）

October 30,2005

Messers Samson Ghadban Co., Ltd.

15 Horns Avenue,

Tripoli Lebanon.

Dear Sir or Madam:

Thank you for replying so promptly to our enquiry for lightweight

extinguishers and also for your offer to arrange a demonstration.

Our general manager and our office manager will both be able to meet

Mr Burton at any time during the morning or afternoon of Thursday, November 10th. It would be helpful if Mr Burton would write or phone to let us know at what time we may expect him.

Yours faithfully,

John Black

缩写(Abbreviation)

缩写在商务英语写作中有它独特的意义。前面我们也提到过，商务英语写作要求简洁扼要。对于从事商务活动的人来说，时间都是十分紧迫的，而缩写形式最能节省时间和精力，因此认识并学会使用缩写词汇，对于学习商务英语写作的人来说是非常必要的。但有一条需铭记在心，即不要过多地使用缩写形式。在没有把握的情况下，一定要写出词汇的完整形式。本章最后总结了部分常用商务英语缩写，供读者参考。

(1) 商务英语中常用的几种缩写形式：

① 置于人名前后，表示身份、职衔、学位等，如：

Dr . Mr . Jr . Sr . M.D. Ph. D.

② 表示商业企业名称，如：

Co. Ltd. Inc. Bro.

③ 表示时间，如

B.C. A.D. A.M. p. m

④ 表示组织名称，一般由首字母组成，如：

UNESCO NATO

⑤合成方位词，如：NW(Northwest)，SE(southeast)

⑥常用的拉丁词，如：

etc. i.e. e.g.

(2) 商务英语中不应使用缩写的地方：

① 某些头衔，如：

president, superintendent, governor , manager ,

honourable, principal, director 等等。 Date Address

②星期、月、季节，如：

不要写The 31st of Jan is a Fri．

应写The 31st of January is a Friday．

③街道地址，如：

14 Centre Boulevard

213 Spring Street

常用句型

I am writing to tell/inform you that…..

I am w riting to explain…. (tell your boss why you cannot attend)

I am writing to express (my regret)

Thank you for your letter of yesterday.

Thank you for your prompt reply.

Thank you for helping us in this respect.

Thank you for your information.

1表示罗列增加

First, second, third,

First, then / next, after that / next, finally

For one thing … for another…,

On (the) one hand…on the other hand,

Besides / what’s more / in addition / furthermore / moreover / another / also, Especially / In particular,

2表示时间顺序

now, at present, recently,

after, afterwards, after that, after a while, in a few days,

at first, in the beginning, to begin with,

later, next, finally,

immediately, soon, suddenly, all of a sudden, at that moment, as soon as, the moment

form now on, from then on,

at the same time, meanwhile,

till, not…until, before, after, when, while, as during,

3表示解释说明

now, in addition, for example, for instance, in this case, moreover

furthermore, in fact, actually

4表示转折关系

but, however, while, though, or, otherwise, on the contrary, on the other

hand, in contrast, despite, in spite of, even though, except (for), instead, of course, after all,

5表示并列关系

or, and, also, too, not only … but also, as well as, both… and, either …or, neither …nor

6表示因果关系

because, because of, since, now that, as, thanks to…, due to…, therefore, as a result (of), otherwise, so…that, such…that

7表示条件关系

as (so) long as, on condition that, if, unless

8表示让步关系

though, although, as, even if, even though, whether …or…, however, whoever, whatever, whichever, wherever, whenever, no matter how (who, what, which, where, when, whom)

9表示举例

for example, for instance, such as…, take… for example

10表示比较

be similar to, similarly, the same as, in contrast, compared with (to)…just like, just as,

11表示目的

for this reason,, for this purpose, so that, in order to, so as to,

12表示强调

in deed, in fact, surely, certainly, no doubt, without any doubt, truly,

obviously, above all,

13表示概括归纳

in a word, in short, in brief, on the whole, generally speaking, in my opinion, as far as I know, As we all know, as has been stated, as I have shown, finally, at last, in summary, in conclusion,

书信常用语言：

称谓Dear ……/ 敬语Yours……

Dear Sir or Madam----------Yours faithfully

Dear Mr./Mrs./Miss/Ms Smith---------Yours sincerely

Dear John-----------Best wishes (私人关系比较亲密)

信的开头：

We are writing to enquire about …写信是询问关于……

We are writing in connection with … 写信是关于……

We are interested in … and we would like to know … 我们对……感兴趣……我们想知道

asking if …感谢（某日）询问是否……的来信

Thank you for your letter of (date), enquiring about …感谢（某日）询问有关……的来信

We have received your letter of (date), enclosing …感谢（某日）的来信以及随信寄来的……

concerning …我们已收到（某日）关于……的来信

如果写信的开头或者是信中要提到某件事情：

with reference to… 关于……

further to … 继……之后

with regard to … 关于……

I am writing in connection with … 我写信是为了……

A point in your letter gives us great concern that …我们很关心您信中提到的……Regarding … 关于……

告知好消息

I am pleased to tell you that … 我很高兴的告诉你/通知你……

I am delighted to inform you ……

I am happy to advise you …

We are pleased to inform you that

We have pleasure in informing you that

We have the pleasure to apprise you of

We have the honour to inform you that (of)

坏消息

I regret to tell you that … 很遗憾/很抱歉告诉你/通知你……

I am sorry to inform you …

I am sorry to advise you that …

We regret that … 我们很遗憾……

说明能做与不能做的事情

We are unable to … 我们不能……

We are able to … 我们能……

We have been forced to … 我们不得不……

说明原因

This was owing to … 这是因为……(多半为坏消息)

Due to … 这是由于……

A s a result of … 这是……的结果

Because of … 这是因为……

请求采取行动，如果紧急的话，可以加上后面的词组

Please could you … as soon as possible 请你尽快……

We would be grateful if you could …without delay 如果你能尽快……，我们将不胜感激We would appreciate it if you could … immediately… 如你能尽快…… 我们将不胜感激

道歉

We m ust apologize for … 我们必须为……表示我们的歉意

We apologize for … 我们必须为……道歉

We are extremely sorry for … 我们为……感到抱歉

询问信息

We would like to know about/if … 我们想了解有关……

Please could you give us further detail about … 请给我们更多有关……的信息

We would be grateful if you could let us k now about/if … 如果能告诉我们有关……，我们将不胜感激

We would appreciate it if you could inform us about/if … 如果能告诉我们有关……，我们将不胜感激

轻度抱怨

Unfortunately, 然后直接说不幸的事情发生了，比如，

Unfortunately, we have not yet received your payment, we would be grateful if you could make

the payment soon.

提起注意（用在强烈抱怨中）

I should like to draw your attention to (the fact that) … 我想提请你们注意……

I should like to point out that … 我想指出……

I should like to remind you that … 我想提醒你们……

I hope that it is not necessary to remind you that …我希望没有必要提醒你们……

警告

Unless… 除非……，否则我们将不得不……

If … (not) …, we will be forced to … 如果……不……，我们将不得不…….

Ending a letter

I look forward to hearing from you soon.

in due course.

in the near future.

If you have any further questions, please contact me on …

Letters of apology

I am writing to apologise for/about

This was due to …

Unfortunately, we have been unable to …

I am sorry for any inconvenience this has caused.

I can assure you that we will…

Inviting/ Offering

We should like to invite you...

We should be very pleased if you could...

We should be delighted if you could...

Thanking

Thank you (very much) for your (kind) invitation to... It was very kind of you to invite me to...

I was delighted to receive your invitation to...

Accepting

I would be very pleased to...

I should be delighted to...

Declining

Unfortunately, due to ......, I am unable to......

A．上升趋势

to increase / an increase

to go up

to grow / a growth

to jump / a jump

to leap / a leap

to reach a peak / a peak

to soar / a soar

to rise / a rise

to upsurge / an upsurge

to upswing / an upswing

B. 下降趋势

to collapse / a collapse

to decline / a decline

to drop / a drop

to decrease / a decrease

to fall / a fall

to go down

to reach a low point / a low point to reduce / a reduction

c. 程度

a. 升降程度较大

a great deal /big/a lot apparent / apparently

clear / dearly

considerable / considerably important / importantly dramatic / dramatically

great /greatly

drastic / drastically

marked / markedly

much

obvious / obviously

fast

quick / quickly

rapid / rapidly

remarkable / remarkably

sharp ,/sharply

significant / significantly strong / strongly

sudden / suddenly

b. 升降程度较小

a bit

a little

fractional / fractionally

gentle / gently

gradual / gradually

hardly

little

slight / slightly

slow / slowly

small

steady / steadily

c. 平稳状态

to be hardly changed

to have little change

to keep steady

to level off

to remain constant

to remain unchanged