会议策划方案(英文)

Meeting planning

Theme：Environmental protection Planner：Zu yingying, Xu Ting, Zhai Yi Planning time：December ,2011

Catalog

preface ……………………………………………………

I. The Basic Components of The Conference………………

1.The theme of the conference……………………………

2.The purpose of the conference……………………………

3.The time of the conference……………………………

4.The place of the conference……………………………

5.The organization of conference……………………………

6.Participants………………………………………………………

II. Meeting agenda and schedule…………………………………

III. The venue layout………………………………………………………IV. The organization and the division of labor………………………V. Preparatory program……………………

VI. Expense budget………………………

VII. Matters needing attention……………………………………………References…………………………………………………………………………Thanks…………………………………………………………………………

Preface

“Energy saving and emission reduction” is not only the buzzwords in today's society, but also related to the strategic options of human in the future.

To improve people’s awareness of “Energy saving and emission reduction”， it is of great significance to make simple changes in lifestyle or spending habits and reduce global warming greenhouse gas emissions (mainly to reduce carbon dioxide).

“Low-carbon life” & energy saving environmental protection can greatly help to slow down global warming and environmental degradation speed. To reduce carbon dioxide emissions and select the “low-ca rbon life” is not only the bounden duty of the Chinese citizens, but people around the world as well.

Hereby, the third China low carbon environmental protection conference will be hold in Suzhou Conference Center,Aim to arouse the global citizens' awareness of environmental protection, to protect our only home.

The meeting lasted for three days. By the Suzhou Environmental Protection Association, China Environmental Protection Committee , Suzhou environmental protection foundation , and the international environmental protection organization sponsors jointly.The foreign friends to speak, the environmental committee appeal, will be deeply touched our hearts, and affect our behavior. Energy saving and emission reduction, brook no delay. Let us act together, work together to protect our only home, to add a little green to our earth !

I. The Basic Components of The Conference

1. Theme of the Conference

Low-carbon environment, start from me

2．The Purpose of The Conference

The Earth is our unique mother, but she does not get the respect which she deserves.Everyone has a share of responsibility to protect the world around us. Citizens should raise the awareness of environmental protection, strengthen the concept of environmental protection, to protect environment and contribute to their own strength.

But current environmental condition is not optimistic in our

country.People did not put environmental protection into daily life. To further improve the environmental awareness of our citizens, it is necessary to set up the Environment Association. Through it, it will be easier to organize colorful activities to help people develop a good habit of global environment protection.

3. Time of the Conference

January 1, 2012 - January 3, 2012

4 Place of the Conference

The forth floor at Suzhou Conference Center

5. Organization of the Conference

Sponsor: Suzhou City Environmental Protection Association

Organizers: Suzhou City Environmental Protection Association,

China Environmental Protection Committee

Co-organizers: Suzhou City Environmental Protection Organization

Foundation

Support Unit: Suzhou City Environmental Protection Organization Foundation ， Suzhou Mobile-TV Channel, Suzhou University Alliance

6.Participants

(1) chairman of Suzhou City Environmental Protection Organization

Foundation: 1;

(2)representatives of China Environmental Protection Committee: 8;

(3)member of Suzhou City Environmental Protection Association: 20;

(4)honored guests: 10(including 2 foreign guests);

(5)representatives of university students: 20

(6)Suzhou Mobile-TV Channel, other participating media staff: 8;

(7)security personnel: 20;

(8)volunteers: 20;

Total: 107.

II. Agenda and Schedule

a.arrangements on the first day (Jan. 1st) Docking station and report

(a) Time: 7:00—17:00

(b) place: Participants arrive at each site registration location: City Holiday Inn ( four floor hall reception group responsible for, and in front of the hotel welcomed the vertical card )

(c)Personnel information gathering and meeting information distribution( business services group responsible for )

Please fill in the personal information of personnel attending the meeting and distribute meeting related information, business staff are required to report persons meeting schedule, matters needing attention and food and accommodation arrangements, participants with corresponding personnel required by invitation for the number to the hotel.

(d) Notice: notice the staff welcome dinner time and location, all participants must attend by invitation.

b. Arrangements on the 2nd day (January 2)

(a). opening ceremony preparation ( business services group responsible for )

(b).Meeting agenda

(1)opening ceremony

(2)foreign guests * * * and * * * respectively speech

(3)Guest speeches Respectively

(4)the delegates of China Environmental Protection Committee * * and six other delegates one by one speech

(5) rest

（6）Suzhou environmental protection association president to do a summary speech

（7）Lunch and rest ( buffet)

（8）student representatives’ speech

（9）Chairman of Environmental Protection Organization Foundation delivers a speech

（10）rest

（11）Suzhou environmental protection foundation president made a concluding statement and appeal people to protect our earth .

(12) The environmental protection propaganda video play.

(13) time for free discussion and media,

(14) ending

(c). the closing dinner

(a) Time :19:00-21: 30

(b) Place: the banquet hall on the third floor of City Holiday Inn

(c) Personnel: all participant

C. Arrangement on the 3rd day(January 3)

Visit the exhibition hall and famous gardens in Suzhou, see the participants off

Table (1) Agenda

Date Time Contents

Jan. 1st

Whole day

9:00—17:00 Meeting the participants, check and hand out materials

18:00—20:30

Welcome Dinner

Jan.2nd

a.m. 7:30—8:30

Breakfast

8:30—9:00

Opening ceremony

9:00—10:00

Addressing from guests

10:00—10:45 Speeches from representatives of China Environmental Protection Committee

10:45—11:00 Break time

11:00—11:30 The President of Suzhou Environmental Protection Association makes a concluding statement

11:30—14:00

Lunch and rest (buffet)

p.m.

14:00—15:00

Student representatives make statements

15：00—16:00

environmental knowledge training

16:00—16:15 Break time

16:15—16:45

Chairman of Suzhou City Environmental Protection

Organization Foundation makes a concluding statement and

appeal

16:45—17:00

play promotional video about environmental protection 17:00—17:40

Free discussion and media interview

evening 19：00

Closing dinner of conference 21：30

End of the dinner

Jan. 3rd

The whole

day 7:30—8:30

Breakfast

8:30—15:00

Visit Environmental hall of Suzhou ,the Humble

Administrator's Garden and Museum

see the participants off

III. Layout of the conference hall

Table (2) Layout of the conference hall

No. Name Amount Placement user Person in charge 1 camera 2 around the hall

worker**

2 headset 4 rostrum

3 power source 2 rostrum

IV. Organization and job division : A. leading group

Director: the member of Suzhou City Environmental Protection Association Responsibilities: be in charge of this meeting roundly, coordinate and supervise every group; B. grouping and duties

4 projector 2 rostrum

5 computer 2 rostrum

6 sign pen 4 information desk consultant volunteer 7

ball pen

22

4 of sign desk

8 banner 2

before and behind the

hall

9 Colored flag 5 around the hall volunteer 10 flower 2 bundles rostrum worker 11

corsage

10 bundles signed-desk

guests

worker

12 publicity plate 6

2 signed-desk,

4 information desk

participants worker

13

guests

introduced card

10 both sides of the hall worker

14

Display board

2

Both sides of the front

gate

worker

15

Registration

card

2

entrance

volunteer

16 tablecloth 2 sign desk Attendants volunteer 17

ribbon 6

sign desk

Attendants worker

18

Ceremonial

clothing

6

Miss Manners

worker 19 Mineral water 24 boxes The whole hall Participants volunteer

a. the planning layout group

Members: the member of Suzhou City Environmental Protection Association Tasks: arrange the conference hall and plan the process of the meeting b. the organization and management group

Members: the representatives of China Environmental Protection

Committee,the chairman of Suzhou City Environmental Protection

Organization Foundation

Tasks: organizing and maintaining the meeting is carried out smoothly

c. meeting services group:

Members: the security personnel, volunteers

Tasks: maintain order, service for the needs of all people

d. the media network group:

Members: Suzhou Mobile-TV Channel, other participating media staff

Tasks: make timely reports for the meeting

V. Preparation program

Table c Preparation program

No. Work content

Finishing time Department

1 To issue the invitation Before Dec.15th meeting service group

2

Collect and arrange promotional video about

environmental protection

Before Dec. 20th planning layout group

3 Finish the participants’ speech

Before Dec. 20th meeting service group

4 Make environmental production slide

Before Dec. 20th meeting service group

5 Finalize and print agenda

Before Dec. 20th meeting service group

6 the information printed and bagging

Before Dec. 20th meeting service group

7

Purchase goods and materials (smoke, drinks, fruits and so on) Dec. 24th

meeting service group

8 Contact the hotel Dec. 24th

meeting service group

9

Finish the design of Environmental protection handbook Dec. 20th

planning layout group

10 Finish making and designing posters Dec. 20th

planning layout group 11 Contact photo studio

Before Dec.20th

planning layout group 12 Hotel peripheral arrangement evening of Dec. 25th

planning layout group 13 Meeting room layout Dec. 26th

planning layout group 14 Meeting and party rehearsal

Dec. 31st

planning layout group

15 the welcome sign and license plates produced Before Dec. 20th

planning layout group 16 Check and prepare the cars

Before Dec. 30th

meeting service group 17

Welcome guests (arrival timing, vehicle

arrangements, arrangements for airport personnel) Dec. 18th

meeting service group

18

Book return tickets for guests

December 30th

meeting service group

VI. Expense budget

a. room charge: 330 yuan / room x 50 x 3 days = 49,500 yuan

b. meal: 1200 yuan / table x 12 tables x 5 meals = 72,000 yuan

c. mineral water: 1.5 yuan / bottle x 12 bottles / box x 24 boxes = 432 yuan

d. conference room: 8000 (rental fee including audio, microphone)

e. room decoration: 15,000 yuan

f. dinner: 20,000 yuan g .photography: 800 yuan h. transportation: 8,000 yuan i. admission fee: 2,000yuan j. gift: 3,000 yuan k. clothing ：1,200 yuan l. unexpected cost: 12,000 yuan Total cost: 191,932 yuan

VII. Matters needing attention

a. Each group must be in strict accordance with the progress of the preparatory work plan.

b. The leading group should oversee each group complete its task on time.

c. During the meeting, staffs and volunteers must wear uniforms and wear the name car

d.

d. During the meeting, staffs must on place 10 minutes early.

References

1. https://www.360docs.net/doc/2c14466594.html,/view/d8fc5927ccbff121dd36835b.html

2. https://www.360docs.net/doc/2c14466594.html,/view/13616534eefdc8d376ee3240.html

3. https://www.360docs.net/doc/2c14466594.html,/view/d34c9a42be1e650e52ea995

4.html

4. https://www.360docs.net/doc/2c14466594.html,/view/4ed0ad97dd88d0d233d46a3a.html

5. https://www.360docs.net/doc/2c14466594.html,/p-74484326897.html

6. The business proposal of China Intrnational Conference on Education in 2011

7. The business proposal of Taihu Cultural Forum Conference in 2012

Thanks

Three years of the ivory tower and youthful dreams won’t come back again. All good things come to an end. The time when we began to write papers indicates that we will soon graduate.

We might leave some regrets at college, but anyway we are fulfilled. Thanks those who help us in our growth path in the past three years.

We have special thanks to our instructor Ms.Ye. During the writing process, Ms. Ye provides us with a lot of creative suggestions. She is amiable, serious and pragmatic, which gave us a lot of power, and inspired us. If we had n’t had her help and care, we can not successfully complete the graduation project.

Meanwhile, we want to thank all the college teachers to impart our knowledge. We would also like to thank our friends who make our college life more colorful.

During the graduation project, we gained a lot. It drew a perfect conclusion for our three years study and it has also done a good groundwork for our future.