How to Write an Apology Letter

A Letter of Apology

1、写作策略

道歉信主要是向收信人表明歉意，请求对方谅解自己的过失。写道歉信时要明确不是找借口为自己辩护，而是承认自己的过错并提出弥补过错的具体建议和方法。此类信件的关键是用词准确，表达真诚。具体写作步骤：

首段：重述自己做错的事，表示歉意。

主体段落：说明道歉的具体原因，应尽量详细描述做错事的经过。写信时应该注意在申述理由时要照顾读信人的感受，切忌强词夺理。

结尾段：再次表明承认错误的态度，请求收信人的谅解。可提出补救的办法。

2、常用句子

开头段常用句

I am writing this letter to express my regret…

I am writing to apologize for…

I would like to give you my apology for…

I am terribly sorry to say that…

I must apologize about (not) doing sth…

Please accept my sincere apology for…

I am writing to say sor ry for…

结尾段常用句

Once again, I am sorry for any inconvenience caused.

Please allow me to say sorry again.

Hope you can accept my apologies and understand my situation.

I sincerely hope that you will be able to accept my apologies.

I want to let you know how regretful I am feeling now.

I am sorry that I can’t… and trust that you will be able to understand.

I would like to give you my apology for……

Please accept my sincere apology for……

I am indeed very sorry for what I said/did，but believe I had no intention to insult you. Let's not put a little misunderstanding between us. Please forgive me for a stupid choice of words.

I feel badly sorry about it and want you to know what happened.

Please accept my apologies for my oversight.

I sincerely hope you can accept my apologies and understand my situation.

Once again，I''m sorry for any inconvenience caused.

I cannot tell you how sorry I am.

I just do not know what to say.

It was my fault. Please forgive my forgetfulness / negligence.

I am afraid I have brought you too much trouble.

It was really quite unintentional.

I did not mean to hurt your feelings.

I do beg your pardon for the mess I have made.

I must make an apology for (losing my temper).

Please accept my sincere apologies for…

I am very sorry to inform you that I did not manage to complete...due to...

I would be very much obliged if you could grant me another week for the task.

Hope you can understand my situation and accept my apology.

Thank you for your invitation to dinner at your home tomorrow evening. Unfortunately, it is much to my regret that I cannot...

I feel terribly sorry for missing the chance of...

Please allow me to say sorry again.

3.必背经典范文

Dear Joe,

I am terribly sorry to tell you that I am unable to attend your birthday party next Tuesday evening. That is owing to the fact our physiological teacher has assigned us quite a few experiments and required us to hand in our reports of the results before next Tuesday, and it happens that your birthday party is going to be held when I will be fully occupied by the assignments. So I cannot go to celebrate your birthday personally and I really reGREt that I would miss the perfect chance of enjoying myself with so many friends.

But I’d like to wish you a happy birthday here and will send you a gift in advance. Besides, please give my regards to our friends when you meet them at the party.

Cordially,

Li Ping

Dear Mr. Zhang,

It was very kind of you to invite me to dinner in your house the day after tomorrow and I originally accepted it with great pleasure. But now, much to my regret that I may not be able to keep my promise because my sister was injured in a car accident and I must look after her in the hospital for several days.

The accident happened suddenly and all my family are now busy dealing with it and caring for my sister. So I don’t think I will have the time to go to the dinner and even if I go, I am afraid I will hardly be in a cheerful mood, which may spoil the party.

I am very sorry for that and really regret that I would miss such an excellent chance of enjoying the perfect dishes with friends. Besides, please give my regards to Mr. and Mrs. Rogers when they come to dinner.

Sincerely yours,

Li Ming

Dear Zhang,

I am really sorry to tell you that I was unable to attend your birthday party yesterday evening. That is owing to the fact that my old friends visited my house without telling me the exact time. I had to entertain those friends with my passion in the entire evening,and I will continue to entertain them in the following two days.

I really regret that I haven't go to celebrate your birthday personally and had missed

a wonderful chance to enjoy myself with our kind colleages. I have prepared a pretty gift to you yesterday and will send to you this afternoon to show my best birthday wishes. Besides, I trust that you will understand me.

Best wishes,

yours sincerely,

Tom

Dear Mary,

I am very sorry that I was out when you came to see me yesterday afternoon. The fact is that I had an engagement with some friends and, ignorant of your visit, accompanied them to the cinema. Not until nine o’clock in the evening did I come ba ck. You must have been disappointed by my absence.

I hope you will not leave the city this week. I will call on you on Friday afternoon at four o’clock. As this is the first time you come to Beijing, I will take you to some places that may interest you. Please wait for me in your hotel at the appointed time.

Yours truly,

Xiao Cheng

Dear Mr. Li:

I am sorry that I must apologize for not being able to help you when you asked me to give you a letter of introduction to the director of the National Institute of Oncology of my country.

Unfortunately I didn??t see Director Tom Carter of the National Institute of Oncology those days and I had no chance of mentioning your name to him. Because he was in a hospital.

I will certainly mention you if I happen to run into him. I hope you will do well in your research work.

Yours sincerely,

Li Ming Dear Anne,

Thank you for your invitation to dinner at your home tomorrow evening. Unfortunately, it is much to my regret that I cannot join you and your family, because I will be fully occupied then for an important exam coming the day after tomorrow. I feel terribly sorry for missing the chance of such a happy get-together, and I hope that all of you enjoy a good time. Is it possible for you and me to have a private meeting afterwards? If so, please don't hesitate to drop me a line about your preferable date. I do long for a pleasant chat with you.

Please allow me to say sorry again.

Regards,

Li Ming Dear Martin,

I am looking forward to your visit. Just think, after all these years of writing to each other, we will finally have the chance to meet! However, I am sorry that I will not be able to meet you at the airport as soon as you arrive.

The reason is that your flight will arrive early in the morning, and the earliest I can get to the airport will be about an hour after you land. Please wait for me in the arrival lounge. You should be able to have breakfast there while you wait.

By the way, as we have never met I must tell you how to recognize me. I am of medium height and have a small moustache. In addition, I will be carrying a copy of the morning newspaper tucked under my left arm.

Looking forward to our meeting.

Yours sincerely, Li Ming

Dear professor Jackson：

I am indeed very sorry that I missed the examination you gave on Moby-Dick last Wednesday.

I feel badly about it and want you to know what happened.

On my way to class that day，I had a flat tire，and I had to go and have it repaired. It took me more than one hour to get it done. A copy of the bill is enclosed.

I sincerely hope you can accept my apologies and understand my situation. I would appreciate your allowing me to take a make up examination. I will come to your office during your office hour on Monday to discuss this possibility with you.

Once again，I''m sorry for any inconvenience caused.

Sincerely yours，

Alice

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