采购流程图

Contract Signing
Send Letters of Regret Renewals Amendments Terminations
Contract Administration
PCD/cjb
Version 1.0
Yes <100,000 CHF Prepare Evaluation Criteria Publish RFP on PCD web site Receive and Respond to Queries Formulate evaluation strategy and obtain approval
Procurement Process – September 29, 2008
Requisitioner
No Estimate the value of the purchase Obtain at least one offer. Yes Create memo and/ or draft PO Contract Implementation and Control
<30,000 Value?
Para 19 exemption?
RFQ Obtain 3 offers informally
Select Best Value
Contract Negociation
Execute the Internal PO Process
Send External PO to Supplier

Obtain approval from CRC to proceed
CRC
Send Preferred Bidder(s) Letter(s)
Contract Negociation
Contract Preparation including Legal Review
Execute the Internal PO Process
Contract Negociation
Execute the Internal PO Process
Send Award of Contract and Letters of Regret
No No
PCD decides if CRC approval to proceed needed?
EOI? Yes
Prepare EOI, Questionaire and Evaluation Criteria
Publish EOI on PCD web site (and send mailings??)
Receive and Respond to Queries
Receive and Open Completed Questionaires
Scan/email Fax report and white copy to Requisitioner
No Verify Value of obligation over 3 years and check if a related purchase
Value?
Prepare RFP
Receive and Open Offers
Start
<5,000 CHF
PCD Registration
Register Requisition
PCD Management
Assign to Case Officer
If new case assign a Case Number PCD/yy/nnn In ITB RFP List.xls Register the Award under Para 19
Pre-select Suppliers
Prepare RFP
Prepare Evaluation Criteria
Yes Send RFP to Prequalified Suppliers Receive and Respond to Queries Formulate evaluation strategy and obtain approval Receive and Open Offers Evaluate Offers Prepare submission with recommendation to CRC
Evaluate Offers and Select Best Value Offer
Case Officer
> 100,000 CHF
Evaluation Matrix: Formulate sub criteria, assign weights, decide on rating system and obtain approval
<5,000 CHF Value?
Execute the Internal PO Process
Direct Purchase
Send External PO to Supplier
Scan/email Fax report and white copy to Requisitioner
Archive of Documents