英语应用文写作-备忘录ppt课件
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英语应用文写作12-备忘录
Sincerely yours, Li Ming
Write a memation given below
2007年高风向质检部经理报告：2007年2月3号，在检测抗菌素3号时， 发现了一些质量问题。他建议停止生产这种药，以保护消费者的安全。
Names to whom memos are given Departmental Manager Regional Sales Manager Quality control Manager Headmaster
部门经理 地区销售经理 质检部经理 校长
PREV.
Activity 1 Activity 2
在上表中，From一栏中的发笺人和To一栏中的收笺人可以是姓名后加其职位 和部门，也可只写职位。收笺人的姓名前加上Mr. Mrs. Ms. Dr.等，而发笺人的姓名 前则不写。Subject(事因)，一般用名词或动词词组等作简要叙述。Body(正文)是备 忘录的主要部分，应力求简明扼要。最后，结束语时不用签名。如果该备忘录同时 还发给其他人，在末端Cc（或C:）（抄送）之后写上其姓名即可。
The following is a part of a memo. Please complete it according to the Chinese information given below.
To: From: Date: _J_u_n_e_3_r_d_,2_0_0_7_ (2007年6月3日) Subject(Re): _In_s_t_a_ll_a_ti_o_n_o_f_a__te_le_p_h_o_n_e_(安装电话） Dear sir,
Cc:Amada, Hamsun NEXT
备忘录 收笺人：经理史密斯先生 发笺人：卡尔 日期： 2007年5月6日 事因： 讨论会
Write a memation given below
2007年高风向质检部经理报告：2007年2月3号，在检测抗菌素3号时， 发现了一些质量问题。他建议停止生产这种药，以保护消费者的安全。
Names to whom memos are given Departmental Manager Regional Sales Manager Quality control Manager Headmaster
部门经理 地区销售经理 质检部经理 校长
PREV.
Activity 1 Activity 2
在上表中，From一栏中的发笺人和To一栏中的收笺人可以是姓名后加其职位 和部门，也可只写职位。收笺人的姓名前加上Mr. Mrs. Ms. Dr.等，而发笺人的姓名 前则不写。Subject(事因)，一般用名词或动词词组等作简要叙述。Body(正文)是备 忘录的主要部分，应力求简明扼要。最后，结束语时不用签名。如果该备忘录同时 还发给其他人，在末端Cc（或C:）（抄送）之后写上其姓名即可。
The following is a part of a memo. Please complete it according to the Chinese information given below.
To: From: Date: _J_u_n_e_3_r_d_,2_0_0_7_ (2007年6月3日) Subject(Re): _In_s_t_a_ll_a_ti_o_n_o_f_a__te_le_p_h_o_n_e_(安装电话） Dear sir,
Cc:Amada, Hamsun NEXT
备忘录 收笺人：经理史密斯先生 发笺人：卡尔 日期： 2007年5月6日 事因： 讨论会
英文Memo备忘录写作指南及范例PPT课件
第8页/共15页
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
目了然； 6. body:在以上书端内容下空一两行写正文（body），语
言简要明了，表达清楚；正文部分可免去称呼和客套语. 7. Reference Initials：有时在正文下空一行处需写上经手人
姓名或姓名首字母；该部分可省略. 8. 有些备忘录如需留副本，可加上cc.( carbon copy，副
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Memorandum To: General Manager From: Wang Gang, Manager of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods
Mr. Wang Gang called at 9 a.m. He says they haven’t received our goods so far. We should contact him immediately if we haven’t delivered the goods yet. Otherwise they would have to cancel the order.
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
实用英语写作notesppt课件
写一个便条给杰克： 你不能赴约，因为12点要去机场接一
位外宾。你们以后再定约会时间。
7
Sample
Oct. 12 Dear Jack,
I’m afraid I can’t keep my promise to meet you today because I have to go to airport to meet a foreign guest at 12 o’clock. Could you ring me to make another time? Looking forward to seeing you soon.
Jack
5
Sample2---婉辞
Mar. 16 Dear Ms. Brown,
Thank you very much for your kind invitation to your birthday party on Sunday, March 18th . Unfortunately, I have already made an appointment with an important business partner. I’m terribly sorry that I’m unable to accept your invitation. I hope you will have a wonderful time.
• 14. I.O.U=I owe you. • 15. Borrowed from …/Received from sb. sth.
20
发出邀请
• 1.I am wondering of you’d … • 2.I am hoping you’d be able to … • 3.I’d like to invite you to … • 4. Wouldn’t it be a good idea if we …? • 5. Can I suggest that we should …? • 6.Shall we …?
位外宾。你们以后再定约会时间。
7
Sample
Oct. 12 Dear Jack,
I’m afraid I can’t keep my promise to meet you today because I have to go to airport to meet a foreign guest at 12 o’clock. Could you ring me to make another time? Looking forward to seeing you soon.
Jack
5
Sample2---婉辞
Mar. 16 Dear Ms. Brown,
Thank you very much for your kind invitation to your birthday party on Sunday, March 18th . Unfortunately, I have already made an appointment with an important business partner. I’m terribly sorry that I’m unable to accept your invitation. I hope you will have a wonderful time.
• 14. I.O.U=I owe you. • 15. Borrowed from …/Received from sb. sth.
20
发出邀请
• 1.I am wondering of you’d … • 2.I am hoping you’d be able to … • 3.I’d like to invite you to … • 4. Wouldn’t it be a good idea if we …? • 5. Can I suggest that we should …? • 6.Shall we …?
英语应用文写作ppt课件
具
体
⑨附件：随信附寄物件时，可写上 “Enclosure”或者
说 明
“Encl”。如果是两件以上物件，要冠以 “Encls”引出物 件，要标明物件数量和名称。如： Encls: 2 (a photo & a copy of Resume)
Encl: Check
《英语应用文写作》
Applied Writ1i0ng
说
如：Jan. (January), Feb. (February), Mar. (March), Apr. (April)
明
May, June, July, Aug. (August), Sept. (September), Oct.
(October), Nov. (November), Dec. (December).
13英语旅游指南(A Guide to Travel)
14. 英语的协议与合同 (Agreement & Contract)
15.摘要、参考文献、关键词的英文书写
(Abstract, Bibliography, & Key words)
2
English Training
1.英语书信的五大要素
2. 英语书信的格式
①A thank-you letter is not necessarily long, but it should prompt and heartfelt. Writing procedures as follow: ② Expressions of heartfelt thanks for having been received with hospitality, been given nice presents, or been offered timely help, etc. ③ Brief but sincere description of the function, contribution and encouragement, etc, these help/gifts may have resulted in. ④Statements of your gratitude again and your wish of returning the help
商务英语写作 备忘录与会议记录PPT课件
Tips for a good memo body (additional):
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
《实用英语写作教程》课件—备忘录
Memos 备忘录
备忘录，是一种用以备忘的公文。 是单位内部各部门之间为了联系方便而使用的一种最普通的书面交 流形式，主要用来提醒、督促对方或就某个问题提出看法或意见，备忘录可以快速、有效地传递信息，如 升职、开会通知和宣布公司政策等等。
备忘录通常由标题和信息两部分组成。 标准的标题部分包括收件人 （To）、 发件人（From）、日期 （Date）和主题（Subject）。 备忘录通常不需要写称呼，也不需要在结尾处写结束语。
2.3.1 Samples
译文
销售部经理John Green, 给本公司其他各部门经理写一个内部通知。 主题： 讨论2006年度第三季度（the 3rd quarter）的销售计划 时间：2006年6月16 日 内容：本部门已制订了2006年第三季度的销售计划。 将于2006 年6 月 18 日下午2:00在本公司会议室开会， 讨论这一计划。 并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
I suggest that I write immediately to him to apologize and tell him to ignore the invoice he has. I shall then make sure that he gets a replacement invoice in the near future.
2.3.1 Samples
Sample 2
Memorandum From: Mr. Gary Nichols To: Mr. John Kent, Sales Accountant Date: December 16, 2008 Subject: Complaint frPractice
Practice
备忘录，是一种用以备忘的公文。 是单位内部各部门之间为了联系方便而使用的一种最普通的书面交 流形式，主要用来提醒、督促对方或就某个问题提出看法或意见，备忘录可以快速、有效地传递信息，如 升职、开会通知和宣布公司政策等等。
备忘录通常由标题和信息两部分组成。 标准的标题部分包括收件人 （To）、 发件人（From）、日期 （Date）和主题（Subject）。 备忘录通常不需要写称呼，也不需要在结尾处写结束语。
2.3.1 Samples
译文
销售部经理John Green, 给本公司其他各部门经理写一个内部通知。 主题： 讨论2006年度第三季度（the 3rd quarter）的销售计划 时间：2006年6月16 日 内容：本部门已制订了2006年第三季度的销售计划。 将于2006 年6 月 18 日下午2:00在本公司会议室开会， 讨论这一计划。 并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
I suggest that I write immediately to him to apologize and tell him to ignore the invoice he has. I shall then make sure that he gets a replacement invoice in the near future.
2.3.1 Samples
Sample 2
Memorandum From: Mr. Gary Nichols To: Mr. John Kent, Sales Accountant Date: December 16, 2008 Subject: Complaint frPractice
Practice
应用文写作3-2备忘录 Memos
Do not mix block and modified block formats.
Formats of Memos
difference 1
Block Format
difference 2
Don’t justify the right margin!
Formats of Memos
Modified Block Format
Differences: Memos and Letters
memos have:
no salutation no complimentary closing no signature at the bottom of the memo
Dear Ms. Green:
Salutation
………………………………………….. ………………………………………….. ……………….
Message area
The Order of the Heading Part:
Memorandum
Date:
(double-spaced)
To:
(double-spaced)
From: (double-spaced) Subject:
The order of these items may infrequently vary.
Formats of Memos
Two kinds of formats:
block format
modified block format
flush with left margin an empty line of space between paragraphs
the first line indented no empty line between paragraphs
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words for references: 抗菌素 3号 No.3 Antibiotic
To: From: Date: _J_u_n_e_3_r_d_,2_0_0_7_ (2007年6月3日) Subject(Re): _In_s_t_a_ll_a_ti_o_n_o_f_a__te_le_p_h_o_n_e_(安装电话） Dear sir,
Since we have been _sh_a_r_in_g__a_t_e_le_p_h_o_n_e__w_i_th__o_u_r _n_e_x_t-_d_o_o_r _o_ff_ic_e_ （与隔壁办公室共用一个电话）, inconvenience have been caused to both of our two offices. _A_s_o_u_r_b_u_s_i_n_e_s_s_is__in_c_r_e_a_s_in_g（随着业务增多）, more telephones are badly needed. Now I would like to remind you of this matter and _h_o_p_e_t_h_a_t_it_c_o_u_l_d_b_e__s_o_lv_e_d_a_s__s_o_o_n_a_s__p_o_ss_i_b_le_(希望尽快得到解决).
销售部经理 销售部经理助理 销售部会计 管理部主任 办公室主任
部门经理 地区销售经理 质检部经理 校长
PREV.
6
Activity 1 Activity 2
7
The following is a part of a memo. Please complete it according to the Chinese information given below.
在上表中，From一栏中的发笺人和To一栏中的收笺人可以是姓名后加其职位 和部门，也可只写职位。收笺人的姓名前加上Mr. Mrs. Ms. Dr.等，而发笺人的姓名 前则不写。Subject(事因)，一般用名词或动词词组等作简要叙述。Body(正文)是备 忘录的主要部分，应力求简明扼要。最后，结束语时不用签名。如果该备忘录同时 还发给其他人，在末端Cc（或C:）（抄送）之后写上其姓名即可。
3
内容 题目 收笺人
发笺人 日期 事因 正文 抄送
位置 备忘录本文上面正中央 题目下方左顶格第一行
收笺人下方 发笺人下方 日期下方 事因下方（时间、地点、事宜）: The manager From: John March 12th, 2007 Sales Reports You are reminded to… Cc: Alice, Carl
Sincerely yours, Li Ming
8
Write a memo according to the Chinese information given below
2007年高风向质检部经理报告：2007年2月3号，在检测抗菌素3号时， 发现了一些质量问题。他建议停止生产这种药，以保护消费者的安全。
很高兴有此荣幸提醒您……
PREV.
NEXT
5
Names of memos giver Sales Manager Assistant Sales Manager Sales Accountant Managing Director Office director
Names to whom memos are given Departmental Manager Regional Sales Manager Quality control Manager Headmaster
Memorandum
To: Mr. Smith, the manager From: Carl Date: May 6th, 2007 Subject:Symposium（讨论会）
In order to strengthen Sino-foreign cooperation, a symposium will be held at the conference hall in Sept. 25, at 9:00 a.m.. Please prepare for it and be there on time.
Cc:Amada, Hamsun NEXT
2
备忘录 收笺人：经理史密斯先生 发笺人：卡尔 日期： 2007年5月6日 事因： 讨论会
为了加强中外合作，将于9月25日上午9点在会议厅召开讨论会， 请做好准备并按时到会。 抄送：安默达，哈姆森
通过上面的样例，可知备忘录的基本格式和要求如下：
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Memos Activities
1
备忘录（Memos） 备忘录是一种录以备忘的公文，在公文函件中，它的等级比较低。它
是公司内部最基本最常用的一种传递方式，主要是用来提醒、督促对方或 就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件 的不足。备忘录通常由公司统一制成标准表格。
Sample:The following is a memorandum. Please read and try to understand it.
that…
Mr. Wang is reminded that...
特提醒王先生……
I have the pleasure of announcing that... 我荣幸地宣布……
Please give her...when she starts...
当她…… 请给予……
I’m very glad to have the pleasure to remind…
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4
Sentence patterns about writing memos
I would like to remind you...
我想提醒您……
You are reminded that...
特提醒您……
From...I discovered that...so I suggested 从……我发现……因此我建议……