Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]
商务英语口语Unit 10
10.1 词语精粹
1. apply for 请求，申请。Apply to 适用，使 用于，想….. 提出申请 e.g. Scientific discoveries are often applied to industrial production methods. 科学发现常用于工业生产方法。They applied the rules to new members only. 他们仅对新会员实行这 种规定。You applied to him for help. 你们向他求 援。Apply one’s mind to 专心于，致力于 Apply to sb. for sth.向…申请…We have applied to the authorities for the business license. 我们已经向局 申请了营业执照。
B: Yeah-----, here you are.
A: What’s the date of issue?
B: On July 8th. 2003.
A: What is the expiry date?
B: On August 23rd, 2003.
A: What’s the exact address of your company?
text
10.1 词语精粹
3. application ：申请，请求，申请表 e.g. an application for financial aid 要求资助的 申请 application to one’s studies 学习上的勤奋 applicant: 申请人 a job applicant 求职者
B: P.O. Box 816, Beijing, China.
新编剑桥商务英语高级第三版 第10.1
MODULE 10 BUSINESS TOPIC10.1 Travel and entertainmentVOCABULARY Business travel1 Do you agree with this view?‘I can see a trend, executives want to save costs on business travel ,and connecting people virtually is becoming moreaffordable.’2 Study the phrases in the box.What does each onemean?How is it pronounced?commute subsidised transport congestion give a lift to someone rush hour teleconferencing car share scheme travel expenses3 Which of these statements do you sympathise with?1 Spending two hours each day commuting to and fromwork really affects people’s quality of life.2 It’s fair that the company should subsidise travel forpeople who commute a long way to work.Learning Tip 3 If more people worked flexibly we could avoidcongestion and rush hours.Try to use idiomatic 4 I don’t mind giving a colleague a lift to work now andphrases when then but I couldn’t take part in a car share scheme. I expressing opinions: enjoy that hour to myself in the mornings.eg I couldn’t agree 5 Air travel is too time-consuming.Video andmore ;I’d go along teleconferencing is the only way forward.with that;Actually, 6 It’s the duty of every employee to manage their businessthat’s not the way I travel expenses as if it were their own money.see it,etc.4 Discuss the following questions.1 How do you get to work / college each day?2 Why do you use this from of transport ?3 Do you pay for your own travel?5 As the new manager of the support services atSterrman, Engineering firm, you have been asked toreduce spending on travel and entertainment .Suggest a policy to tackle each of the problems below. Current situation1 The company owns and maintains a fleet of 35company cars for the sales team.2 The company pays for business class tickets on bothlong and short flights.3 The use of expensive restaurants to entertain guestsand clients is very common.4 The company spends a lot on hiring outside rooms for meetings and conferences.Compare your answers with a partner.LISTENING A team-building day6 A lot of companies use team-building events ,such ascanoeing events,treasure hunts,company role plays,etc. But what should their aim be?Prioritise(1-7)thefollowing aims.A generally getting to know each other betterB breaking down formal barriers between managementand employeesC bringing out the best qualities in each individualD helping people to feel better about themselvesE distinguishing leaders from followersF increasing loyalty to the companyG helping to remember that there’s more to life than just work7 Is there some other benefit that hasn’t been mentioned Above?8 10.1 Your company has organised a team-building day at Silverstone Motor Racing Circuit. You have beenasked to attend a short presentation of the programme for the day. Listen and complete your notes. Use up to three words for each space.Team-building dayThe aims0 The aim is not only to have a good time .1 To learn how each individual think,functions and ______.2 This new understanding will make us_______________.The schedule3 Meet at the office at ___________________.4 The journey will take ___________________.5 For the activities we will be divided into_____________.6 At lunch there will be a surprise _________________.7 After the afternoon’s activities there will be a ________.Preparation8 Dress__________________.9 In case of cold bring a jumper or___________________.10 No mobile phones, laptops, but can bring ____________. The home of British Motor Racing9 What do you think the activities at the circuit will be exactly? GRAMMAR Future forms1 Look at the verb forms in these sentences(1-6).WhatForm is used to express the following about the future? Future formsa an offerb a decision already takenc an arrangementd a schedulee a general predictionf a confident prediction1 The day will begin with a working breakfast at eighto’clock after which delegates will have 30 minutes offree time before the first seminar at 10 o’clock.2 We’re not going to have a Christmas party this year;instead we are going to give the money we would havespent to a charity.3 She’s not easy to convince,is she?I can see this is goingto be a very long discussion.4 Don’t worry, I’ll take the laptop with me.That’s one less thing for you to remember.5 I’m meeting him at his office at 6.30 and then we’reeating at a Greek restaurant in the city center.6 I think he’ll find it difficult to adapt to his new role,because he’s used to being independent.Learning Tip 2 You colleague has written this email for an agent in Note the use of the Djakarta.Before you send it, she has asked you to putpresent when two verbs she’s not sure about in the most natural form.Clauses about thefuture are connected Dear Jimwith when or another Thank you for your email, asking about our plans fortime phrase. next year.I will see him.I will I (0) will do my best to explain the situation.give him yourmessage.__When I I agree that this year has been disappointing,but we see him, I’ll give him expect that sales (1)________(pick up)next year.The your message. result of our marketing meeting last week is that we (2) __________(launch) the new version of the DCT10 inAsia next spring. From the feedback we’ve had in Europe,I’m sure it (3) _______(be) a great success.The International Gas Industry Trade Fair (4)_______(take place)in Singapore next March.I (5)______(fly)out there with Jane on 16 March and I hope to have acouple of days extra to see some agents, but I (6)_____(call) you when I (7)_______(have) my exact schedule,so that we can arrange to meet.In the meantime,let me know if you(8)_______(visit) theUK any time soon. Then we can arrange to meet for ameal and a chat.Best wishesSarahREADING Events management3 Do you think being responsible for organising corporate events, Sponsorship,parties and team-building events in a dream job?Why?/Why not?4 Read the article from a business magazine about organisingcorporate events.● Choose the best sentence from those below(A-H) to fill each ofthe gaps in the test.● Do not use any letter more than once.● There is an example at the beginning(0)HOW TO MANAGE AN EVENTHow would be an events organiser?On the face of it ,playing ‘my genial host’ to a group of freeloading clients doesn’t seem too arduous a task. But the amount of stress experienced in getting ready for it and the real and ever-present danger of something going horribly wrong make it a job only for those with nerves of steel. (0)E The list is endless.Corporate hospitality events should be an opportunity to relax with your customers and get away from business,but instead they actually expose a company to close scrutiny by its most valued audience and leave a lasting impression in their minds .Done well ,the client is left with the image of a creative ,fun and professional organisation. (1)______Worse still ,you might offend:the company who arranged a James Bond theme night that started with a group of international guests being greeted by bikini-clad ‘Bond girls’should have known better.The first consideration is what the aim of the event is :to launch a new product ,to develop awareness of the company’s mission, to build relationships with new clients or just to thank existing ones for their continued custom .(2)_______For the latter you won’t necessarily have to spend excessively to get it right ,but you will have to think about what will make the event memorable. Audience participation is generally a good way to achieve this ,for example giving a theme to the event ,such as a 1970s disco or a Hawaiian evening.(3)________It may also put some under pressure ,making them feel that they will have to dance like John Travolta or to rely more on their wallet than their imagination to make their costume.(4)__________An alternative is simply to give them a treat by taking them to a show orsporting event and afterwards for a meal where they can relax and chat .(5)________ The advantage of these is that the clients are more likely to look forward to it and to share the good news with others in the wider world who may also have an interest in the event .(6)________In addition ,anything that goes wrong at the events is likely to reflect badly on the main organiser and not your company.A This will get the participants more involved and help to ‘break the ice ’ if peopledon’t know each other well,but be careful.B An example of this would be a golf tournament or a football match.C The first two are more like presentations and will mean putting on a show toImpress.D Staff parties,on the other hand ,are much less stressful because the consequencesof failure are not so damaging.E A speaker may not turn up ,a piece of vital equipment may fail ,the invitation mayGive the wrong date.F Done badly ,the company may end up looking cheesy ,disorganised or evenCheap.G The result is good publicity and an enhanced image for the company.H The balance is a difficult one and it all depends on the skill of the organiser in theplanning and publicizing of the event ,so the guests feel at ease. VOCABULARY Go and get1 Complete the following sentences using the correct form ofeither go or get.0 There is always a danger that something will go wrong on theday.1 I have a lot of things to ______ready before the party tomorrow.2 The key to a successful event is to _________all the participants involved.3 I can’t do 13 July, I am afraid --it’s the day my brother is ______ married4 Don’t worry.Everything is _________according to plan.5 Can you call them please?I’ve tried to convince them, but I’mnot ________anywhere.6 The budget for this event is out of control. The company will_________bankrupt at this rate.7 The boss will _______ crazy if the funds out you’ve taken hisparking space.8 Everything went smoothly ,except for the three people who ____ lost on their way from the airport.2 Choose four of the above phrases with go or get and writesentences of your own.READING Planning a corporate event3 You work for Vermillion Events Management, whichspecialises in organising conferences and corporate events.You receive the following letter . Read it and with your partneragree an outline plan for the event using the framework given on page 101.CATHSTONE● ● ● ●DESIHNERS OF FINE JEWELLERYDear sir / madamCathstone will be celebrating its 50th anniversary in business this November and would like to organise a suitable event toCommemorate the occasion. Your company was recommended to me by a colleague.In case you have not heard of us,Cathstone is Asia’s leadingjewellery designer and wholesaler.We supply prestige jewellers in major cities across the world.Attending the event will be the senior management team(30people) and about 200 of our key clients and supplies withtheir husbands,wives or partners.I don’t need to stress to you the importance of putting on a good show ,but we leave it to you to come up with a proposal for what the theme and venue might be .We have set aside a reasonablebudget for the event,but of course we are not handing you ablank cheque !Please submit a rough estimate of cost with your proposal .I look forward to hearing from you.Your faithfullyMartha LoraxMartha LoraxCommunications DirectorOutline proposal for corporate event1 Company _______________________________________2 Purpose of event ___________________________________3 Venue____________________________________________4 Theme ___________________________________________5 Speakers/Guests___________________________________6 Activities_________________________________________7 Food and drink____________________________________8 Promotional literature /gifts__________________________9 Approx. cost per head_______________________________ SPEAKINGExam successPractice making briefnotes that you canRefer to when giving ashort speech orcontributing at ameeting.Making a pitch4 You have been invited to pitch for the customer event atCathstone .Divide yourself into pairs of events managers and a panel of a Ca thstone managers.Read the instructions belowand then act out the meeting.Events managersPresent your ideas for the event to the Cathstone panel.Divide the presentation into two parts so that each person has equal opportunity to speak .Be prepared to answer questions afterwards.PanelFirst discuss together what you are looking for .Then listen to two or three pitches by different event management companies. After each pitch ,ask questions.At the end decide who is the winner and be prepared to give our reasons.。
商务英语阅读_Unit 10管理初步
Text e definition of management, exactly how do managers go about managing in an office, on a shop floor, or in a committee meeting? What do they do to help accomplish objectives? Management theorists have identified four primary functions of managers. These functions are planning, organizing, directing and controlling.
3) Contingency planning is the process of preparing alternative courses of action that may be used if the primary plans don’t achieve the organization’s objectives. The economic and competitive environments change so rapidly that it is wise to have alternative plans of action ready in anticipation of such changes. For example, if an organization doesn’t meet its sales goals by a certain date, the contingency plan may call for more advertising or a cut in prices at that time.
商务英语写作讲义Unit14MeetingAgenda
►报告中发现的问题.
►The quotation received from … ►从…(公司)收到的报价单/ 报表
►To review = to evaluate = to examine
►审查,评估
►The progress of sales program ►销售进展情况
Activity 5
Machine Tools Ltd. / the quotation from Ishiboda Machine Tools Ltd. / the price list received from Ishiboda Machine Tools Ltd. ►To review / To evaluate / To examine ►the next meeting / the meeting next time
►7), 1), 5), 2), 6), 4), 3)
Activity 6
►1. the meeting held at 2:00 ►2. matters arising from the report /
problems found in the report ►3. questions discussed last week /
►2. records, meetings
Activity 3
►The structure of a meeting agenda: 7, 12, 3, 4, 15, 9
►The structure of a meeting minute: 5, 14, 8, 6, 11, 2, 13, 1, 10
►2. problems discussed last time ►3. your inquiry dated Mar. 20,
实用商务英语Unit10(上)
back
在国际贸易中，要保持或扩大业务就必 须巩固和发展已有的业务关系，并且不 断物色新的贸易伙伴以建立新的业务关 系。新的业务关系可以通过银行、报 纸广告、因特网、驻外商务机构、国 外商会、商品交易会等多种渠道建立。
To write a letter for establishing business relations,you had better follow the steps below:
ቤተ መጻሕፍቲ ባይዱ合式
The Nile Trading Co. Ltd. 161 Pyramid Street, Alexandria, Egypt Tel: (20-3)4900000 Fax: (20-3)4900001
back
11th May,2001
The Export Manager China Motorbike Co. Ltd 34 Fazhan Street Jinan, Shandong P. R. C.
Yours fainthfully, Abdul Aziz Marketing Manager
平头式
H. Woods & Co. Ltd. Nesson House, Newell Street Birmingham B15 3EL Tel: (44-121) 4560000 Fax: (44-121)4560001 1 March, 2001 The Manager Shanghai Textile Trading Co. Ltd. 72 Zhongshan Rd. Shanghai 200001 China Dear Sir or Madam, We are interested in tweed lengths suitable for skirt-making and would like to have details of your prices and terms. It would be helpful if you could supply samples. Yours faithfully, Larry Crane China Trade Manager
商务英语课程UnitBusinessMeetings
Hale Waihona Puke 商务英语课程UnitBusinessMeetings
◆ Warm-up Practice ◆ Listening Task ◆ Speaking Task ◆ Reading Task ◆ Writing Task ◆ Follow-up Practice
2.Read the following tips for meetings
Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on one topic, so that there are no side
We need to discuss some questions
about what we are going to learn in this
unit.
Sure, that’ll help us understand better about what we are
asked to do.
1. Business Meetings
or why not?
TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
11. Schedule a meeting before lunch, at the end of the day, or immediately before another one to prevent it from becoming too long.
商务英语写作教程(第三版)课件：Meeting minutes
Qian Huilin, manager of Department A
Chen Zhen, manager of Department B
Zhang Yan, manager of Department C
Li Jing, manager of Department D
Zhao Qiang, manager of Department E
商务英语写作教程（第三版）
Meeting Minutes
The minutes of a meeting are a record of what happened, what was decided, and what actions will be taken as a result of the meeting. They should be written for every meeting, and presented at the next meeting or beforehand. Minutes should be written in the third person, for example, the minutes should say "The Board decided..." instead of "We decided...". Minutes need not be typed on a computer. Readable handwriting is fine. The body of each topic should include the important points of the discussion and what action will be taken along with who will take the action and when it will be done. Someone who has never been to the meeting should be able to understand the minutes.
会议商务英语对话
会议商务英语对话会议商务英语对话在外企工作的你想学一些会议常用的英语口语吗?下面店铺为大家带来常用会议商务英语口语对话，欢迎大家学习!会议商务英语对话(一)M: Please let me see the draft of what you have put together for Monday's meeting.F: I'm still working on the agenda, there will be a lot to go over on Monday. Here's what I'vegot so far.M: Do you think we will spend more than twenty minutes in the opening? I think it should bepretty simple.F: It shouldn't take too long, but there will be a lot of dignitaries at the meeting. In theopening exercises, it is protocol to spend a little time to recoginise them. I reckon it shouldtake about half an hour before we can even get to the minutes.M: Really? Well, at least the minutes shouldn't take too long to review. There shouldn't be a lotof active business left over from last meeting.F: True. After review and acceptance of the minutes, we have several committee reports. Oldbusiness won't take up too much time, but sometimes the committee delegates can be a littl everbose… Is there where we can limit their time?M: We can set a five minute report time with a three minute question and answer afterwards.F: That's not good. Q&A always stretch out the time, because people usually get stuck onsome irrelevent point, we'll lose control of the meeting if we open it up to questions too early.M: True. Well, imposing an eight minute limit on the committee reports then, we'll saveQ&A until right before closedsession.F: Sounds good. Overall, we can probably keep the meeting under two hours.M: Let's hope!会议商务英语对话(二)A: Thank you for listening, that concludes the formal part of my presentation. Now we havetime for a few questions before we break for lunch. Please don't be shy, if you have questions orsomething to say, just raise your hand.... Oh, yes, you in the back?B: Can you clarify what you said about the standard design options?A: Do you mean the design for the phase one products?B: Yes....A: Well, just as I said, the design for the phase one products comes in a standard optionspackage. We will provide a catalog of choices that can be customized to a fair degree.C: What do you think about the copyright issues that have come up with our recent designs?A: I'm sorry, I'm not sure I'm familiar with the issues you're talking about.... I'm not sure Iunderstand your question, could you explain more?C: The legal department has been dealing with charges of copyright infringement on ourdesigns.... I was just wondering your take on the issue.A: I don't have much experience in the legal aspect of things, I'll have to do a little researchand get back to you....会议商务英语对话(三)A: So that's the end of what I had prepared to share with you today. Now I'd like to open it upfor questions. We have abouttwenty minutes for questions and discussion. I'd be veryinterested to hear your comments....Yes?B: Yes, thank you for your excellent presentation. I have one question I would like to ask. Yousaid our sales in Asia overall have been very low in general .... I'm wondering what thesituation is like in Japan?A: Good question. As I mentioned, Asia in general is a slow starter, this also includes theJapanese market. There is no notable difference between Japan and other Asian countries.Does that answer your question?B: Yes, thank you. Another question... Would you care to comment on the cultural impact ofMultinational companies on local economies?A: I'm afraid that's outside the scope of my talk, I can talk to you more individuallyafterwards....C: What about our future direction in the Asian market? Can you talk a little about what planswe have?A: I don't think I'm the right person to answer this question, perhaps our General Manager, Mr.Thomas, can help to answer.... 会议商务英语对话(四)A: So that concludes the introduction. Now let's move to the first part of my talk, which is about2006 fiscal year marketing plan. So first, right off the bat, When looking at the marketingplan, tell me some of the goals that we had set this year to begin with....B: We wanted to appeal to a younger set of consumers and also, in line with that goal, redo ourimage....A: That's correct. If you remember, we also set a goal to double distribution in overseasmarkets. Now, when looking at the data to evaluate whether or not we made our goals, thereare three things to consider. First, the original condition of the market,second, our marketingnumbers from the previous year, and third, our final sales figures for this year. Now I want todescribe for you the second and third parts. If you look at the overhead, you'll see agraph...The blue line represents our sales from the year 2005, the red line is the sales in2006.... As you can see, our sales in 2005 were quite slow to start off with, but managed tomake decent performance in the last part of the year. On the other hand, you can see thisyear's sales took off like a rocket.。
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textile weaving equipment.
c)To review the progress of the company’s recent sales program for its syntheticce of the next meeting.
Activity: Write a meeting agenda with the following
details.
会议：经理会议 时间：2004年5月10日星期一上午9点 地点：第一会议室 议程：
评估2004年春季销售进展 讨论下列人员谋求助理会计职位的申请： Mr. T.A. Grison，31岁，现任贸易促进委员会助理会计 Mr. B. Ball 27岁，现任N&B有限公司财务经理助理 Miss J. Simpson，26岁，现任本公司的会计助理 下次会议的时间和地点
The Agenda communicates（传达） important information such as:
topics for discussion presenter or discussion leader for each topic time allotment（分配） for each topic
lets participants know what will be discussed if it‘s distributed（分发） before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming （即将到来的）discussions or decisions.
Creating an effective agenda is one of the most important elements for a productive meeting. Here are some REASONS why the meeting agenda is so important.
events attend title business plan includes
A business meeting agenda is a ____ for a business meeting. It ______ elements such as the time, place, and _____ of the meeting, people who ______ the meeting, and the order of the ______ to occur in the meeting.
5 consider the following issues:
6
a)Matters arising from（由…引起） the report.
b)The quotation（报价单） received from
Ishiboda Machine Tools Ltd. for the supply of
Situation: A secretary prepares a meeting agenda for the members of the Board of Directors of Far East Textiles Enterprise Ltd. In the meeting, a report, a price list, recent company progress will be discussed.
provides a focus for the meeting (the objective（目的） of the meeting must be clearly stated in the agenda).
The structure of a meeting agenda
1. Reference （编号） 2. Name of the sponsor（赞助者） 3. Time of the meeting 4. Title of the meeting 5. Place of the meeting 6. People who will attend the meeting 7. Events in time sequence（顺序）: Event 1. Event 2. Event N.
Sample
1 Ref: BD/11.2/03
2 Agenda for the meeting of the Board of Directors
3 to be held in the Boardroom 202 at 2:30 p.m. on
4 Thursday, 2nd November, 2003. The meeting will
MeetingAgendaandMinutes 会议日程和记录
Do you make meeting agendas and minutes?
What are the contents and forms?
Meeting Agenda
Activity: Fill in the gaps with the words from the box to obtain the definition of a business meeting agenda.
provides an outline（大纲） for the meeting (how long to spend on which topics)
can be used as a checklist（备忘录） to ensure that all information is covered
Structure analysis:
1. Reference of the agenda 2, 3, 4, 5 Title, people, place, time of the meeting
etc. 6. Issues to be discussed in the meeting.