英文Email书写规范
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Focus: Email Etiquette
Focus: Email Etiquette
• Ask yourself: • What impression am I making? • How can I influence that impression?
• We’ll focus on: • the basics, tone, and content
“Thank you,”
and your
name
If yoAurewyaonut to incsluednedisnegvteoral peopslev, epruatl the
exptreaoepmlea?il addresses here.
Emails: Tone
• Use professional, polite language
I I
take your English Reading and Writing class on have a question about our recent assignment.
As
I
thsaeluntaamtieono.f theunderstand, the task is to write an appropriate email. Is it alright if I choose the topic? I’d like to write an email to say thank you to my English Discussion and
Avoid: wanna, gonna, OK??, ㅋㅋ, ToT
• Write positively when possible
“When I finish my assignment,” not “If I finish my assignment...”
• Contractions (“I’m” instead of “I am”) are alright, even
Emails: The Basics
• Keep the email short, but include all the necessary
information
• Never send an empty email • Include: subject, salutation, message, and
not have Hansoft or another Hangul program on their computer)
• remember that 한글워드 is not used internationally
Emails: Content
• When complaining... • briefly describe history or context of
asking
• Mention attachments (if you are attaching a homework
assignment or some other document), and send as:
• DOC files (especially for foreign professors who may
problem
• explain what you’ve done so far • show why the problem needs to be fixed • offer suggestions
Good email
Subject: Late penalty for homework Attachment: KimYAessay1.doc Dr. Hong:
nnrsSoaehtmtaaolirewnnt,cayylymuoooduuueerr?myouustrDear Professor Weishaar,
Ifesyimgonauiyldowounitr’htnkanmoew.MMyonndaamyeanisdLeWeeHdanneasd, aayn.d
I am in your Monday / Wednesday English writing class. The deadlines for the essay given in class and on the web were different. As a result, some students may have received a late penalty by mistake, if they followed the wrong deadline. According to my notes, the web deadline is 2 days after the deadline given in class. I would like you to consider removing the late penalty. There have been a number of complaints from fellow classmates who feel the same way. Please take this into consideration. I have attached my original essay with your score if you would like to review my work before making your decision. Thank you.
Upseuraslolyn“yDoeuaar re Presentation professor because she helped me so much.
send_i_n_g_t,h”e emaiIllook forward to your response.
“tiRoCte,lmougsaaseerydw“csoT,i”tonhocwrehrno:m”RLeeegaHradns,a
WB““AirhPdESivaermeuootfsabl’aifuasydejboibeylssomfjcostHeuatyouecototlrrta?iem”unsnetreoelimhin:ekrwegeam“ol:imHelraskiia!sl””:i.n
If yoDuoreesmitail does
friendly
• Be civil, even when complaining (even when you are angry,
use polite language)
When EmailiHale Waihona Puke Baidug your
Professors
• Refer to the class you are taking • Explain the situation related to the question you are
closing salutation (see next slide)
• Check for spelling, punctuation, grammar • Remember: once you press send, there’s no going
back
Emails: The Essentials
Focus: Email Etiquette
• Ask yourself: • What impression am I making? • How can I influence that impression?
• We’ll focus on: • the basics, tone, and content
“Thank you,”
and your
name
If yoAurewyaonut to incsluednedisnegvteoral peopslev, epruatl the
exptreaoepmlea?il addresses here.
Emails: Tone
• Use professional, polite language
I I
take your English Reading and Writing class on have a question about our recent assignment.
As
I
thsaeluntaamtieono.f theunderstand, the task is to write an appropriate email. Is it alright if I choose the topic? I’d like to write an email to say thank you to my English Discussion and
Avoid: wanna, gonna, OK??, ㅋㅋ, ToT
• Write positively when possible
“When I finish my assignment,” not “If I finish my assignment...”
• Contractions (“I’m” instead of “I am”) are alright, even
Emails: The Basics
• Keep the email short, but include all the necessary
information
• Never send an empty email • Include: subject, salutation, message, and
not have Hansoft or another Hangul program on their computer)
• remember that 한글워드 is not used internationally
Emails: Content
• When complaining... • briefly describe history or context of
asking
• Mention attachments (if you are attaching a homework
assignment or some other document), and send as:
• DOC files (especially for foreign professors who may
problem
• explain what you’ve done so far • show why the problem needs to be fixed • offer suggestions
Good email
Subject: Late penalty for homework Attachment: KimYAessay1.doc Dr. Hong:
nnrsSoaehtmtaaolirewnnt,cayylymuoooduuueerr?myouustrDear Professor Weishaar,
Ifesyimgonauiyldowounitr’htnkanmoew.MMyonndaamyeanisdLeWeeHdanneasd, aayn.d
I am in your Monday / Wednesday English writing class. The deadlines for the essay given in class and on the web were different. As a result, some students may have received a late penalty by mistake, if they followed the wrong deadline. According to my notes, the web deadline is 2 days after the deadline given in class. I would like you to consider removing the late penalty. There have been a number of complaints from fellow classmates who feel the same way. Please take this into consideration. I have attached my original essay with your score if you would like to review my work before making your decision. Thank you.
Upseuraslolyn“yDoeuaar re Presentation professor because she helped me so much.
send_i_n_g_t,h”e emaiIllook forward to your response.
“tiRoCte,lmougsaaseerydw“csoT,i”tonhocwrehrno:m”RLeeegaHradns,a
WB““AirhPdESivaermeuootfsabl’aifuasydejboibeylssomfjcostHeuatyouecototlrrta?iem”unsnetreoelimhin:ekrwegeam“ol:imHelraskiia!sl””:i.n
If yoDuoreesmitail does
friendly
• Be civil, even when complaining (even when you are angry,
use polite language)
When EmailiHale Waihona Puke Baidug your
Professors
• Refer to the class you are taking • Explain the situation related to the question you are
closing salutation (see next slide)
• Check for spelling, punctuation, grammar • Remember: once you press send, there’s no going
back
Emails: The Essentials