使用OUTLOOK进行会议安排

使用OUTLOOK进行会议安排

OUTLOOK Meeting Request

一、使用OUTLOOK组织会议的优点Benefits of OUTLOOK Meeting Request (2)

1. 明确角色定义Identify Characters (2)

2. 过程跟踪和提醒Keeping track and Reminder (2)

二、发送会议通知Sending Meeting Request (3)

1. 新建Setting up (3)

2. 内容填写Filling Contents (4)

3. 发送Sending (6)

4. 更新Updating (6)

三、阅读会议通知Receiving Meeting Request (6)

1. 选择“接受”Accept (7)

2. 选择“暂定”Tentative (8)

3. 选择“谢绝”Decline (8)

四、跟进会议响应Track Responses (8)

五、取消会议Canceling Meeting Request (9)

六、提醒及查看Reminder and Check (9)

一、使用OUTLOOK组织会议的优点Benefits of OUTLOOK Meeting Request

1. 明确角色定义Identify Characters

会议需要有三个基本元素：会议组织人员、会议参加人员以及会议召开地点。OUTLOOK 可以将这些元素有效地组合在一起。在OUTLOOK 会议中，每个涉及的人员都担当一个独特的角色，该角色指定他可以执行哪些操作、拥有多大的控制权。

A successful meeting requires three basic components: an organizer, participants, and a location. In an Outlook meeting each person involved has a distinct role that dictates what that person does and the amount of control he or she has.

i. 会议组织者任何建立会议的人员都会成为会议组织者。组织者是唯一可以在会议建

立后更改会议详细信息的人员。

Meeting organizer Whoever sets up a meeting becomes the meeting organizer.

The organizer is the only person who can change the meeting details once it has been set up.

ii. 与会者受邀参加会议的任何人都被视为与会者。与会者有两种类别：必选的与会者和可选的与会者。

Attendee Anyone who is invited to the meeting is considered an attendee. There are two categories of attendee: required and optional.

iii. 地点/资源会议的召开场所为地点，有时称为“资源”。

Location/Resource The place the meeting will occur is the location, sometimes referred to as resource.

2.过程跟踪和提醒Keeping track and Reminder

如果你工作中的各种会议非常的多，又担心会忘掉，不妨使用OUTLOOK2003进行安排和提醒。会议组织者向与会者发送会议要求, 要求会被发送到与会者的“收件箱”和“日历”。响应返回给会议组织者。OUTLOOK 2003会使用“收件箱”和“日历”跟踪详细信息。当这些详细信息更改时，只需单击一次按钮就可以一次为所有人进行更新。

Learn how to set up meetings through OUTLOOK 2003 and be an effective and considerate attendee when some one has invited you to a meeting. The attendee will get the meeting request in his 〝inbox〞and 〝calendar〞after the meeting organizer sending the quest and then the feedback to organizer accordingly. You can change any aspect of the meeting, at any time, after the meeting request has been sent. To do this, first you woul d make your changes in the meeting request in your calendar, and then you would send an

update to the people who need to know about the change by clicking the 〝Send Update〞button.

二、发送会议通知Sending Meeting Request

1. 新建Setting up

在“文件”中单击“新建”，然后选择“会议要求”

On the 〝File〞menu, click 〝Create〞and then choose 〝Meeting Request〞

随即出现“未命名－会议的对话框”

This method gives you a blank slate for the meeting