英文商务邮件总结-Business-LettersPPT课件
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《国际商务函电》ppt课件
Here are some examples:.
Instead of saying: We should be obliged if you could contact Mr Smith at an early date.
You say: Please contact Mr Smith soon.
Instead of saying: With reference to your Order 319, the goods were dispatched on the 13 of this month.
You say: We sent your Order 319 on 13 April.
Principles of business letter writing
In order to achieve that you should not convey more than one idea in a sentence. You should not introduce more than one topic in a paragraph. You should not deal with more than one matter in a letter.
I. Full block layout
Use single space within the paragraph. Use double spaces between paragraphs.
If you have quotations or a list of something, you should start a new paragraph, with 5-space indentations on the left. Mark this part out by leaving one line space between this paragraph and the rest of the letter.
英文商务邮件总结-Business-LettersPPT课件
please…. I look forward to…
hearing from you soon. meeting you next Tuesday
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POLITE CLOSING
Your sincerely Best regards, All the best, Best wishes, Cheers,
Time) with you and Brown. Please let me know if the time is okay for you and Ben.
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SEEKING FOR MORE INFORMATION/FEEDBACKS/SUGGESTIONS
Thank you and look forward to having your opinion on the estimation and schedule
May Concern:“ Dear all
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REFERENCE FOR BEGINNING
With reference to your released order post on the internet system,
Regarding your letter on May 10th, About your phone call today Thank you for your letter of April 5 Please kindly review the…
At your convenience, I would really appreciate you looking into this matter/issue.
It would be nice if you could provide a bit more information on the …
hearing from you soon. meeting you next Tuesday
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POLITE CLOSING
Your sincerely Best regards, All the best, Best wishes, Cheers,
Time) with you and Brown. Please let me know if the time is okay for you and Ben.
8
SEEKING FOR MORE INFORMATION/FEEDBACKS/SUGGESTIONS
Thank you and look forward to having your opinion on the estimation and schedule
May Concern:“ Dear all
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REFERENCE FOR BEGINNING
With reference to your released order post on the internet system,
Regarding your letter on May 10th, About your phone call today Thank you for your letter of April 5 Please kindly review the…
At your convenience, I would really appreciate you looking into this matter/issue.
It would be nice if you could provide a bit more information on the …
英语写作 商务信函business letter课件1
Elements of English letters
The Body
The body is written as text. A business letter is never hand written. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs. Skip a line between the greeting and the body. Skip a line between the body and the close.
Styles of Business Letters
The Indented Style
In this style, the inside address and the paragraphs are indented, and the date and the complimentary close are near the right-hand margin.
Signature
• Every business letter must be signed. The signature indicates the approval of the responsibility for the content of the letter. • Typed your full name on the fourth line below and aline with the complimentary cloze/ sign your name in the triple space between the two. • In most business letters the type-written signature and the title of the writer are needed to help the reader decipher illegible signature. The typed-written signature and the title are typed below the hand-written signature, for example: Yours faithfully, (Your signature) Ma Qiang Personal director
英语写作商务信函BUSINESSLETTER课件
Business Letter Courseware for English Writing
BIG DATA EMPOWERS TO CREATE A NEWERA
目录
CONTENTS
Introduction to Business LettersThe Language Characteristics of Business LettersWriting Skills for Business LettersExample Analysis of Business Letters
Summary words: format and structure
BIG DATA EMPOWERS TO CREATE A NEWERA
The Language Characteristics of Business Letters
Stick to the point and avoid excessive wordiness or redundancy
Decline of an invitation
This letter is used to decline an invitation to attend a meeting or event It should express regression for being unable to attend and provide a reason for the recession, if applicable
Summary words: Type and purposeDetailed description: There are various types of business letters, including invitation letters, thank-you letters, confirmation letters, inquiry letters, quotation letters, order letters, delivery notification letters, etc. Each type of letter has a specific purpose, such as inviting customers to participate in events, thanking customers for their support, confirming transaction details, inquiring about product prices, providing product quotes, confirming order information, and notifying shipments.
BIG DATA EMPOWERS TO CREATE A NEWERA
目录
CONTENTS
Introduction to Business LettersThe Language Characteristics of Business LettersWriting Skills for Business LettersExample Analysis of Business Letters
Summary words: format and structure
BIG DATA EMPOWERS TO CREATE A NEWERA
The Language Characteristics of Business Letters
Stick to the point and avoid excessive wordiness or redundancy
Decline of an invitation
This letter is used to decline an invitation to attend a meeting or event It should express regression for being unable to attend and provide a reason for the recession, if applicable
Summary words: Type and purposeDetailed description: There are various types of business letters, including invitation letters, thank-you letters, confirmation letters, inquiry letters, quotation letters, order letters, delivery notification letters, etc. Each type of letter has a specific purpose, such as inviting customers to participate in events, thanking customers for their support, confirming transaction details, inquiring about product prices, providing product quotes, confirming order information, and notifying shipments.
外贸函电完整ppt课件
完整版PPT课件
2
– Courtesy (not mere politeness,be sincere and tactful)
• Thank you for your letter of July 23, 1999. • Your letter is not clear at all.I can’t understand it. • If I understand your letter correctly…(tactful)
• $10575.9 (ten thousand five hundred and seventy-five dollars, ninety cents.)
• 介词：
– 数字前如果要用介词必须十分小心。例如：
• The price has been increased to $20. （到）
• The price has been increased by $20. （了）
市 c)县、州名及邮政编码 d)国名
完整版PPT课件
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parts of business letter
• attention line
– 写信人有时希望所发信件能够迅速递交经办人或经办 部门办理，可在封内地址下一行和称呼上一行加上经 办人姓名。
• salutation
– 每个词开头首字母必须大写。
– Your Order No.2645
• the body
完整版PPT课件
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parts of business letter
• complimentary close
– yours faithfully （英） / faithfully yours （美） – yours truly / truly yours – yours sincerely / sincerely yours
BUSINESS LETTER.ppt
Sincerely yours, Xu Rong Sales Manager
Dear Sir/Madam, We think you will be interested in the new
formula detergent we have just introduced to the market. Half a dozen samples have been shipped to you by UPS.
If there is any other information that you requires or if we can help in any other way, please do not hesitate to contact us.
Useful expression
1.As your name and address appear on Yangtze evening post, we are writing to you with a desire to establish business relations with you.
We invite you to send us details of goods that you would like to be able to sell in China. We will be glad to send you an interim report of marketing possibilities in our market.
4. We are willing to establish direct business relations with us coincides with ours.
5.We are able now to execute from stock the largest orders.
Dear Sir/Madam, We think you will be interested in the new
formula detergent we have just introduced to the market. Half a dozen samples have been shipped to you by UPS.
If there is any other information that you requires or if we can help in any other way, please do not hesitate to contact us.
Useful expression
1.As your name and address appear on Yangtze evening post, we are writing to you with a desire to establish business relations with you.
We invite you to send us details of goods that you would like to be able to sell in China. We will be glad to send you an interim report of marketing possibilities in our market.
4. We are willing to establish direct business relations with us coincides with ours.
5.We are able now to execute from stock the largest orders.
《商务函电》PPT课件
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Some letters may contain one or more of the following, which depend on the different situation of each writing requirement: 8 — reference notation 9 — attention line 10 — subject line 11 — enclosure 12 — carbon copy 13 — postscript
each paragra件每ph格一in式段de不首nt同行ed有往an区里d别缩bl，进oc齐。ke头d 式on下e w正it文h 全all部lin齐es左o边n ，the缩le进ft式. 下正文
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6) Complimentary Close (结束语) There are many ways of complementary close to show respect. It carries no specific meanings. Usually we keep them in pace with the salutation. When the salutation is “Dear sir (s)”, complimentary close will be “yours faithfully, yours sincerely”; when salutation uses “Gentleman (men)”, complimentary close will be “yours truly, truly yours”, etc.
Doctor John Smith, Professor Joyce Gwillian 3) 对认识的男性，可以同时写上职称甚至工作单位，如： Mr. John Smith,
Some letters may contain one or more of the following, which depend on the different situation of each writing requirement: 8 — reference notation 9 — attention line 10 — subject line 11 — enclosure 12 — carbon copy 13 — postscript
each paragra件每ph格一in式段de不首nt同行ed有往an区里d别缩bl，进oc齐。ke头d 式on下e w正it文h 全all部lin齐es左o边n ，the缩le进ft式. 下正文
10
6) Complimentary Close (结束语) There are many ways of complementary close to show respect. It carries no specific meanings. Usually we keep them in pace with the salutation. When the salutation is “Dear sir (s)”, complimentary close will be “yours faithfully, yours sincerely”; when salutation uses “Gentleman (men)”, complimentary close will be “yours truly, truly yours”, etc.
Doctor John Smith, Professor Joyce Gwillian 3) 对认识的男性，可以同时写上职称甚至工作单位，如： Mr. John Smith,
《商务英语书信写作》课件
Organize the letter in a logical manual to ensure that the reader can easily follow the content
Clear structure
Use precision language to discover your message effectively
Include with a warm farewell, reiterate key points, and provide contact information for further communication
Closing paragraph
Opening paragraph
Briefly summarize the purpose and outline the contents of the letter
单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思想的提炼，为了最终呈现发布的。单击此处添加正文，文字是您思。9行*23字
Precision wording
01
Reminder of the recipient's time zone when sending the letter to ensure it comes during business hours
02
Tone: Maintain a professional tone that is neither too formal nor too casual
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CLOSING REMARKS
Thank you for your help (for the information) Please contact us again if we can help. If there are any problems (issues, questions),
I add some comments (information) to the document for your reference
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POINT LISTING
Our team here reviewed the newest SCM policy and has following concerns:1…….2…….
Here are some more questions/issues for your team:1…….2…….
The current status is as following: 1……2…… Some items need your noted
(attention):1…….2…….
Time) with you and Brown. Please let me know if the time is okay for you and Ben.
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SEEKING FOR MORE INFORMATION/FEEDBACKS/SUGGESTIONS
Thank you and look forward to having your opinion on the estimation and schedule
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REQUEST FOR ACTION
We would be grateful if you could…. I would appreciate if you can Please make sure you can Could you please let me know what you think? Please sent it back to me by tomorrow (ASAP).
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REASONS FOR WRITING
I am writing to inquire (enquire) about… I want to clarify the details… I would like to confirm… I suggest that we should set up a meeting I suggest we have a call tonight at 9:30pm (China
夫人,太太 Mr. =先生, Mr. 后面要加点 Mrs. Ms. Mr. 都要加点 Sir & Madam ( Dear sirs, dear madam or sir) 如果关系比较亲密的话，你就可以说，"Hi Kelly," 如果你和公司联系，而不是个人，你就可以写"To Whom It
solve outstanding issue……
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ATTACHMENT
I enclose the evaluation report for your reference. Attached please find today’s meeting notes. Attached is the CTB report, please review it. For other known issues related to contract,
May Concern:“ Dear all
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REFERENCE FOR BEGINNING
With reference to your released order post on the internet system,
Regarding your letter on May 10th, About your phone call today Thank you for your letter of April 5 Please kindly review the…
At your convenience, I would really appreciate you looking into this matter/iபைடு நூலகம்sue.
It would be nice if you could provide a bit more information on the …
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PROPOSAL (提议）
For the next step of shipment, I am proposing… I suggest we can have a weekly project meeting
over the phone call in the near future. Sunwoda team suggest to adopt option A to
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Business Email
商务英语电子邮件
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商务英语电子邮件写作5C原则
Correctness 正确 Conciseness 简明 Completeness 完整 Clearness 清晰 Courtesy 谦恭
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E-MAIL WRITING
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问候语
Miss [mis] 未婚女性，小姐 Ms. [miz] 女士，在不清楚对方是否已婚的情况下可用 Mrs. [misiz] 已婚女性，夫人 mistress之简称;用于已婚女性,
please see attached release notes.
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APOLOGY
I sincerely apologize for this misunderstanding (mistakes)
I apologize for the late asking but we want to make sure the correctness of our implementation ASAP.