大学英语应用文写作方法

大学英语应用文（书信）写作

书信是日常生活中常用的文体，是用以交涉事宜、传达信息、交流思想、联络感情、增进了解的重要工具。英文书信分为两大类：私人信件和公务信件。

私人信件是指亲戚朋友之间的通信。这两类书信各有自己的格式。一般说来，私人信件不拘形式，信文多用手写，也可打印；

公务信件是单位与单位或单位与个人之间来往的书信，可能是推荐信、求职信、入学申请书、邀请信，或询问、答复、反映意见（如投诉信）等的信件。公务信件要求比较严格，必须遵循一定的格式。

英语书信的结构：

英文书信通常包括6个组成部分：

信头（heading，包括寄信人地址和日期);

信内地址（inside address，指收信人地址);

称呼（salutation）;

正文（body）;

结束语（complimentary）;

签名（signature）;

有时候还包括附言（postscript）和附件（attachment）。

在考试中，由于篇幅所限，只要求考生在书信中包

括称呼、正文、结束语和签名四个部分。

1. 信头（Heading）

信头是指发信人的地址和日期，通常写在第一页

的右上角。行首可以齐头写，也可以逐行缩进写。

地址的书写顺序由小到大：门牌号、街道、城市、

省（州）、邮编、国名，最后写发信日期。私人信

件一般只写寄信日期即可。例如：

123 Tianhe Road

Tianhe District

Guangzhou 510620

Guangdong Province

P. R. C.

March 15, 2002

发信日期的写法：

①年份应完全写出，不能简写。

②月份要用英文名称，不要用数字代替。

③月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。

④写日期时，可用基数词1，2，3，4，5，……28，29，30，31等，也可用序数词 lst, 2nd,

3rd, 4th, 5th, ……28th, 29th, 30th, 31st等。但最好用基数词，简单明了。

日期可有下列几种写法：

① Oct. 20, 2004；② 10 May., 2004；

③ 3rd June, 2004；④ Sept. 16th, 2004.其中，①最为通用。

2. 信内地址（Inside Address ）

信内地址要写收信人的姓名和地址。在公

务信件中要写明这一项，在私人信件中，这

一项常常省略。该项写在写信日期下一行的

左上角，格式与寄信人地址一样。

3 .称呼（Salutation）

称呼是对收信人的称谓，应与左边线对齐，写在收信人姓名、地址下面1-2行处。在称呼后，英国人常用逗号，美国人则常用冒号。在私人信件中可直呼收信人的名字，但公务信件中一定要写收信人的姓。大部分信件在称呼前加“Dear”。如：

Dear Professor/Prof. Bergen:

Dear Dr. Johnson,

对不相识的人可按性别称呼：

Dear Sir: 或Dear Madam,Dear Ladies。

如果不知收信人的性别则用Dear Sir or Madam:

4. 信的正文（Body of the Letter）

正文是书信的主体。与中文信件不同的是，英文书信的

正文的开头不是先写一些问候语，再阐明写信的目的，而是

直接说明写信人的身份及写信的目的，然后提出写信人的情

况、想法或要求，并加以必要的解释或说明。英文书信陈述

目的时，应该直截了当，意思明确，层次清楚，言简意赅。

书信正文的第一句话或第一段，通常被称为起首语。一般

说来，人们习惯用一些客套的写法作为书信正文的起始，即

先将对方来信的日期、主题加以简单描述，以便使对方一看

便知该信是回答哪一封信的。如果是第一次给别人写信，也

可用开头语作必要的自我介绍，并表明自己写信的主要目的。

正文写作格式：

正文的写作格式主要有英式和美式两种。

1)英式结构即缩进式结构，属于比较传统的结构,即每一段的第一行都向里缩进4-8个字符，

且所有段落的缩进距离必须保持一致；称呼顶格写，落款则在中间偏右的位置。

2) 美式结构则是齐头式结构，其特点是所有段落的第一行都顶格写，段与段之间空一行，另

外称呼、落款等也都顶格

写。

商业信函以及电子邮件最好使用齐头式。

缩进式：

Dear Kate,

I wonder if you can lend me your MLA Handbook for Academic Writing. I am in the

process of writing my graduation thesis, and need to consult the book now and then for standard formatting. Thus I might need to keep the book for about a month and a half, and

I hope that would not bring any inconvenience to you. I assure you that I will maintain the

book in good condition.

If possible, please give me a call and I will come by your house to pick up the book.

Thanks a lot.

Yours,

Judy

齐头式：

Dear Kate,

I wonder if you can lend me your MLA Handbook for

Academic Writing. I am in the process of writing my

graduation thesis, and need to consult the book now and

then for standard formatting. Thus I might need to keep the

book for about a month and a half, and I hope that would not

bring any inconvenience to you. I assure you that I will

maintain the book in good condition.

If possible, please give me a call and I will come by your

house to pick up the book. Thanks a lot.

Yours,

Judy

5.结束语（Complimentary Close）

公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。结尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗号。

在公务信件中，发信人常用的结尾套语有：

Truly yours, Yours truly, Respectfully yours, Yours

respectfully, Faithfully yours, Yours faithfully, Sincerely yours, Yours sincerely Yours truly, Yours 等。

私人信件中，发信人常用的结尾套语有：

Sincerely yours, Lovely yours, Your lovely, Your loving

son / daughter等。

6. 签名（Signature）

写信人的签名常位于结尾礼词正下方一二

行。除非是给很熟悉的人写信，签名一般须

写出全名。签名常常较潦草，不易辨认，因

此在签名的正下方须打印出全名。

各种信函类型:

一、邀请信 (A Letter of Invitation)

(一) 邀请信的种类

英文邀请信可分为两种。一种是请柬(invitation card)，这

是一种正规的邀请信，格式严谨而固定，一般适用于较庄重

严肃的场合。另一种是一般的邀请信，适用于一些平常的事

情的邀请，通常邀请人同被邀请人之间比较熟悉，这种邀请

信具有简短、热情的特点。

（二）邀请信的写法

1.活动名称及目的

写明邀请对方参加什么活动，以及邀请的原因和目的等。

2.活动细节及注意事项

写明活动安排的细节及需要告诉对方的注意事项。诸如时

间、地点、参加人员、人数，需要做些什么样的准备以及需

要穿着什么的服饰。要求穿礼服时，须在请柬的右下角注明

dress：formal；较随意时可用：dress：informal。

Dear Mr. Harrison:

Our new factory will be commencing production on [April

10] and we should like to invite [you and your wife] to be

present at a celebration to mark the occasion.

As you will appreciate this is an important milestone for

this organization, and is the result of continued demand for

our products, both at home and overseas. We are inviting

all those individuals and trust that you will pay us the

compliments of accepting.

Please confirm that you will be able to attend by advising

us of your time -we can arrange for you to be met. All

arrangements for your stay [overnight on April 10] will, of

course, be made by us at our expense.

Yours sincerely,

Li Ming

Dear Snoopy,

I am greatly honored to formally invite you to participate in Mr. Guo Jing?s wedding

ceremony with Ms. Fujiwora to be held at Beijing Grand Hotel from 8 to 10 p.m. on April 1, 2008.

As you are a close friend of us, we would very much like you to attend the celebration and share our jo y. The occasion will start at seven o?clock in the evening, with the showing of their wedding ceremony. This will be followed by a dinner party. At around ten, we will hold a small musical soiree, at which a band will perform some works by Bach and

Strauss.

If you do not have any prior appointment on April 1, we look forward to the pleasure of your company.

Yours sincerely,

Li Ming

常用开头用语

I am writin g to invite you to…

I would like to see your presence at…

I think it would be a good idea if you could participate in…

I wonder if you could come…

I would like you to come…

How would you like to join us in…?

常用结尾用语

My family and I would feel honored if you could come.

We would be looking forward to your participation in the party.

I would like to meet you there and please let me know your decision.

I really hope you can make it.

Would you please drop me a line to let me know if you can come?

邀请信的回复

邀请信的复信要求简明扼要，在书写时应注意以下几点：

1接受邀请的复信中应重复写上邀请信中的某些内容，如

邀请年、月、日，星期几、几点钟等，如"I?ll be

delighted to attend your luncheon next Friday, May the fifth, at twelve o?clock.“。

2邀请信的复信中应明确表明接受邀请还是不接受邀请，

不能含乎其词，如不能写“I?ll come if I?m in town.”这类的话，以使得对方无法作出安排。在接受邀请的复信中，应对

受到邀请表示高兴。谢却的复信中应阐明不能应邀的原由。

二申请信(A Letter of Application)

申请信主要用于求职或求学,目的是要对方充分了

解自己的目的和资格.因此,申请信必须简明扼要,突

出重点.申请信可以是针对招聘广告写的,也可以市

直接递交给某个单位的.申请信要求语言规范,信息

正式,既不能夸张,也不必过于谦虚.申请信的结构一

般包括:申请目标,自述理由,介绍资格,请求面试和

期待回音等. 语言注意点申请信开篇应点明主题，

语言简练。接着说明做此申请的原因，即自己所具

备的申请条件，这一部分需重点明确，论述充分。

最后请求回复并表示感谢时，应采用礼貌、诚恳的

措辞。

这类信件的主要结构是:

1) 说明写作目的表明想要获得什么工作或学位，介绍自己，为什么写信.若是应聘工作则还需说明何时何地从哪里获

得该职位的招聘信息（对公司评估广告效应非常重要)所有这些可以用一句话概括

2) 介绍相关工作经历及本人个性，以表明你可以胜任这个职位包括教育背景、工作经历、个人能力及成就还可根据情

况简单介绍个人爱好和兴趣注意：所有这些内容均应与应聘

工作或学位有关系介绍背景时，选词遣字既不过分渲染，又

不过分谦虚要给人留下既充满信心又态度诚恳的印象

3) 表示感谢和期待，恳请招聘单位对自己的申请给予优先考虑，留下联络方式及对对方表示感谢

Dear Mr. Moore,

I would like to express my interest in your recently advertised position for a waitress. I am

enclosing my resume, which further details my previous work experience and qualifications.

Not only do I have the qualifications and work experience for this job, but I also have the right personality for a waitress. I am a friendly person who can quickly establish a rapport with people of all ages. The fast-paced environment of waiting on tables suits me, because I enjoy working under pressure. My former boss was surprised at my efficiency in dealing with customers’ orders.

I hope to meet with you to discuss the possibility of working at your restaurant. I can be

reached at 4639234 during the days and 924,6868 after 6 p.m.

Thank you for considering my application. I look forward to you in the near future.

Yours sincerely,

Li Ming

Dear Sirs,

I am interested in attending your college to prepare myself for a career

in teaching, probably at the secondary level, and would like take the

chance to talk with you about certification requirements and the

programs open to me at Open University.

As my two children (aged four and six) still require considerable

attention, I am not free at present to attend school on a full-time basis.

However, I would like to begin as soon as possible if a part-time

program can be arranged.

I am a graduate of London University, class of 1996, where I majored in

English and minored in mathematics. My choice of teaching filed would

probably be one of these two subjects.

Enclosed is a resume of my background and experience. I will call your office in a few days for an appointment.

Faithfully yours,

Jane

常见求职及申请信的导语句型：

I am writing to apply for ...

I wish to apply for the post mentioned in your advertisement in Beijing Daily of

March 21.

I am writing to express my interest in ...

I am writing to formally request ...

表示信心、能力或兴趣的方式：

I feel that similar contributions might be made to your firm as well.

I feel that, with my overall qualifications and desire, I could contribute significantly to your

company.

在信尾表达进一步联系的愿望，表示感谢的方式：

After you have reviewed the enclosed curriculum vitae, I would appreciate an opportunity to discuss how I may contribute to your department.

I would be pleased to have the opportunity to interview with ...

I would appreciate the opportunity to discuss how I might further contribute to your ...

三、询问信 (A Letter of Inquiry)

询问信的主要目的是寻求所需信息，通常包括以下几个方面的内容：首先表明写作意图，说明写这封信的目的是要寻求什么样的信息；然后就某一具体问题进行询问；最后表明获取信息的急切心情，可以提供联系方式以便收信人与你联系，并表达你的感谢之情。

提示：询问信的语气通常比较正式、和缓，要充分表达感激之情。同时，相比较语气直接的疑问句，用一些能够起到提问作用的陈述句更佳。

具体写作步骤：

首段：简单叙述题目场景，说明写作意图，清楚表明

写这封信的目的是要寻求什么样的信息。

主体段落：询问具体问题。可以问一些与命题所设置

的问题相关的内容，但这些问题必须是与题目本身要求

获取的信息是有相关性的。考生也可以自己认为比较重

要的问题单独列一个段落，将其内容细化。考生可以根

据虚拟的自身情况提出相关的问题。

结尾段：表明急切获取信息的心情，提供联系方式以

便收信人与你联络，对收信人所能给予的任何帮助都要

表示感谢，即使你知道这些帮助是收信人应该做的。

在写咨询信时特别要注意使用句式的选择，在询问问

题时要使用“Would you please tell me……”之类的正式

疑问句式。

I wonder if you could tell me the information about……

I am writing for the information about……

I would be for ever grateful if you could send me information concerning……

I would like to know whether you can provide me with information regarding……

I wish to request materials for……

Dear Sir or Madam，

I have talked to the Sunshine Travel Agency about their

vacation package，which includes for $158.00 round trip

air fare to San Diego，plus accommodations for four days

and three nights at the Glorious Hotel，and one day?s use

of a rental car with unlimited mileage. Therefore，I would

be grateful if you could supply me with the following

information.

Please let me know whether you do indeed have such an

arrangement with budget traveling of San Diego，the tour

promoter. Are there any surcharges or time restrictions？

We are tentatively planning to take our vacation in early

June.

Thank you in advance for your assistance and hope to

hear from you soon.

Yours truly，

Diana Moore

四、投诉信(A Letter of Complaint)

在人们的生活中经常会发生一些事情，比如消费利益受损、正常生活和工

作受到干扰等等令人伤脑筋的事情，有时写封投诉信不失为一个解决的办

法。

投诉信通常包括以下几个方面的内容：说明投诉的原因并表示遗憾；实

事求是地阐述问题发生的经过，切记不要夸大其词；指出问题引起的后

果；提出批评及处理的意见或敦促对方采取措施或者提出所希望的赔偿以

及补救方式。

投诉信的结构

（1）开头：自我介绍，交代投诉内容，表明本信的目的和要求。

（2）正文：说明情况，讲清利害，分析利弊。告诉对方你因此受到的伤害或不便，提出解决问题的建议，表明希望如何处理。

（3）结尾：表达希望问题得到迅速恰当解决的强烈愿望，希望尽快得到满意的答复。

Dear Sir or Madam,

It was somewhat irritating to find that the English-Chinese

dictionary you sent to me on Dec. 13th, 2009 was totally

unacceptable.

The dictionary was a great disappointment, for when it

arrived, it was far behind the date you promised to send it

to me. Besides, the wrappings looked worn and dirty. And

more surprisingly, when I opened the dictionary, I found

more than 20 pages of it missing (p.123 to p. 136).

I'd be grateful if you could send me a replacement and

refund my postage.

I really appreciate your help.

Yours faithfully,

Li Ming

1) 有礼貌地说明所犯错误或指出问题

1.I am writing to complain about---

2.I write to express my concern/dissatisfaction about

3.I would like to express my disappointment about---

4.With reference to your invoice of--- I must point out---

5.On checking the goods, we discovered that 200 radios

were missing.

6.Your invoice states that the consignment contains radios, but in fact ...

2) 要求对方采取措施

1. I will appreciate anything you can do to help me

2. I trust you will take my complaint seriously.

3. I would, however, be perfectly satisfied if you would kindly replace the item or refund my

money, whichever is more convenient.

4.We should be obliged if you could investigate these matters.

五、道歉信 (A Letter of Apology)

我们在工作或生活中，有时难免会犯一些错误，

写封致歉信就显得很有必要。道歉信通常包括以下

内容：表示歉意；道歉的原由；出现差错的原因; 提

出弥补措施；请求原谅。写道歉信的语言要诚挚, 解

释的理由要真实，不要显出丝毫的虚情假意。好的

道歉信不仅会取得对方的谅解，还会增进彼此的感情。

写作“三步走”：表示歉意->说明具体原因、提出补

救办法->再次致歉、希望得到理解.

提示：在写作过程中，尽可能提供比较合理的理由。

如果违反生活常识将导致扣分；在解释完原因后，尽量

提供一个合适的补救办法，使行文更加完满。

I feel terribly sorry for missing the chance of…

Is it possible for you and me to have a private meeting afterwards?

If so, please don't hesitate to drop me a call about your preferable date.

Please allow me to say sorry again.

Directions:

You are invited to a dinner at a friend's house, but you are not able to attend because of the preparation for a coming examination. Write a letter to your friends to express your apology, explain your reason, and suggest a meeting at another time。

Dear Anne,

Thank you for your invitation to dinner at your home tomorrow evening. Unfortunately, it is much to my regret that I cannot join you and your family, because I will be fully occupied then for an important exam coming the day after tomorrow. I feel terribly sorry for missing the chance of such a happy get-together, and I hope that all of you enjoy a good time. Is it possible for you and me to have a private meeting afterward? If so, please don…t hesitate to

drop me a line about your preferable date. I do long for a pleasant chat with you。

Please allow me to say sorry again。

Yours sincerely,

Li Ming

六、感谢信 (A Letter of Thanks)

英文感谢信是商务信函中经常出现的题材。在商

务交往中，如果受到邀请，得到对方的照顾提携，

或是得到了他人的帮助、推荐、介绍后最好去封感

谢信表达真诚的谢意。感谢信通常应一事一谢，篇幅要注意简短，措词要自然，语气要诚恳。

感谢信的开头应简述写感谢信的目的。

感谢信的主要部分，应特别指出由于对方的帮

助，使自己所得到的益处。

感谢信的最后有时可再次表达感谢之意，也可表

达希望继续合作、保持联络的愿望或有机会报答对

方的承诺等。

⑴M a n y t h a n k s f o r y o u r k i n d a n d w a r m h e l p.

⑵I a m g r e a t l y i n d e b t e d t o y o u f o r y o u r h e l p.

⑶T h a n k y o u f o r y o u r g e n e r o u s h o s p i t a l i t y.

⑷I t w a s r e a l l y e x c i t i n g t o g e t y o u r N e w Y e a r?s c a r d!

⑸I?m s i n c e r e l y g r a t e f u l f o r a l l y o u r h e l p i n f i n d i n g m e a p l a c e.

⑹Y o u r n o t e o f c o n g r a t u l a t i o n s i s d e e p l y a p p r e c i a t e d.

Dear Mr. Green,

I appreciated the chance to meet with you y esterday about the position

of Assistant in Marketing with Open Company.

I really enjoyed meeting with members of the office and learning about

the job. The entire team certainly seems to be highly skilled and

motivated and the work itself seems as rewarding as it is challenging.

From our discussion, I gained a strong sense of Open Company’s

commitment to their clients and their employees. I also enjoy ed our

discussion of my opportunities and future within the firm.

I feel strongly that I possess the qualities required as an assistant. I

believe my education and experiences have prepared me well for a

future with you. I eagerly expect our next meeting. Thank you for

considering me for this opportunity.

Sincerely yours,

Li Ming

Dear Mr. Green,

Thank you very much for seeing me yesterday. The interview confirmed

what others have told me that Open Company would be a terrific place

for someone with many skills and interests.

I am convinced that I could make an impact and add value as an

Assistant in your department. As we reviewed my background, I hope

that you came to a similar conclusion. It was indeed a pleasure to

discuss the opportunities with you. I thank you again for the opportunity

and look forward to our next interaction.

Again, you can reach me everyday at123456, or you may leave a

message on my answering machine, and I will return your call

promptly.

Sincerely Yours,

Li Ming

Directions:

You have been entertained by your friend Gao

Jie when you stayed in Beijing on vacation. Write a

letter to him to

1) thank him for entertaining you,

2) describe your feeling,

3) invite him to visit your hometown.

You should write about 100 words. Do not sign your own name at the end of the letter. Use “Li Ming” instead.

Dear Gao Jie,

First of all, pleas e allow me to say “Thank you” to you. It is very kind of you

to spare your valuable time accompanying and entertaining me during the

period of my vacation in Beijing.

That was my first time to visit Beijing, and I was unfamiliar with the city. When

I called you, you were so kind to promise to be my tour guide and entertain me

there at night. I was surprised and touched to find you were still waiting for me

at. It made me really moved. When I arrived in Beijing by train, it was 11:00 the

station. Early the next morning, we went to visit the Tiananmen Square. I will

never forget we stood on the Tiananmen Square, watching the Flag-raising

ceremony. Such experiences will be kept in my mind forever. Besides, you

invited me to dinner at your house where you parents cooked a fantastic meal

for us. I really enjoyed it that day.

Now, I am back at my hometown. I sincerely hope you can visit it someday.

You could taste local food and visit many beautiful places here. If possible, you

can come here with your parents whom I miss very much. I hope that I can see

you earlier.

Again, special thanks go to all of you.

Sincerely yours

Li Ming

七、祝贺信 (A Letter of Congratulation)

英语中，祝贺信使用的频率很高。凡是遇到重大

的喜庆节日，如圣诞节、新年、婚礼和生日等等，

亲友间要写祝贺信。当亲友晋升、毕业、考试成功

或出国留学时也要写祝贺信。祝贺信相对而言是比

较容易写的，但用词必须亲切有礼、表达出真诚的

喜悦感情。具体写作步骤：

首段：表达听到喜讯的心情。

主体段落：对喜讯进行积极评价。

结尾段：表达衷心的祝贺之情。

①Congratulations，all of us feel proud of your remarkable achievements！

②I am so pleased and happy to hear that……

③I write to congratulate you upon……

④I offer you my warmest congratulations on your……

⑤I wish you still further success！

⑥We look forward to bragging about you in the years ahead.

⑦Please accept our most sincere congratulations and very best wishes for all the good future

in the world.

Dear Johnson,

I am much delighted to learn that you have been elected

the Chairman of our University Students' Union. This is a

special and happy moment for you and I am very proud of

your achievement。

The Students' Union plays an essential role in our campus

life. Managing such an organization not only

poses a great challenge to you, but will also fundamentally

enhance your ability comprehensively. I believe this

position will be a new beginning, and a chance for you to

embrace a fuller life and pave the way for a brilliant future

career.

Please accept my most sincere congratulations!

Best wishes,

Li Ming

八、请求信 (A Letter of Request)

请求信是对收信人提出请求，并希望对方满足该要求。写请求信的重点是要写清楚为什么要请求他人做某事，请求他人做某事的原因。

写请求信时首先要说明写作意图，一定要注意语气要礼貌，用词要规范；然后具体展开说明请求的原因；最后表示希望对方予以答复。

提示：在许多情况下，请求信是写给不认识的人或者机构，所以在信的开头可以做一下简单的自我介绍。同时，由于提出的请求往往都是需要麻烦别人的事情，所以要注意语气的礼貌程度，不要吝啬你的感谢。

正文主要有3个部分

（1）介绍自己、提出请求

（2）说明原因及其它事项

（3）表达谢意、期盼答复

(1)Could you please...?

(2)Could you possibly...

(3)Would it be possible to...

(4)I would be grateful if you could...

(5)Would you mind doing...

(6)I wonder if you could...

(7)I would like you to...

Directions:

You want to contribute to Project Hope by offering financial aid to a child in a remote area. Write a letter to the department concerned, asking them to help find a candidate. You should specify what kind of child you want to help and how you will carry out your plan。

To Whom It May Concern,

My name is Li Ming, a college student of Peking University, and I am writing in the hope of your assistance to find a needy child for whom I may provide financial support。

First and foremost I would like to declare that I possess the financial ability to

implement this plan owing to my decent income from part-time jobs. As to the candidate, I am hoping that he/she comes from an elementary school of the less developed areas of Western China, who is forced out of school. I would like to pay for his/her tuition fee and other school expenses until he/she graduates from

university。

Thank you for your time!

Yours cordially,

Li Ming

Directions:

You are preparing for your graduation thesis and are in urgent need of some reference materials. Write a letter to the National Library and ask for their help. Provide detailed information, and method of delivery and payment.

Dear Sir or Madam,

I am a senior student from Tianjin University, and I wonder if you could spare some

time to help me look for two reference books, Communication Principles and

Organizational Communication, both published by Foreign Language Press in 2000.

The two books are of particular importance to my graduation thesis, but I failed to obtain them from my university library as well as local bookstores. Could you

please tell me whether the National Library has the mentioned books? If so, could you please do me the favor of photocopying and sending them to me by EMS? I would like to pay for the relevant expense by cash or credit card.

Looking forward to a prompt reply from you。

Sincerely yours,

Li Ming

Directions:

You want to study further for a Master?s degree and you are preparing for the entrance exam. Since you have difficulty in English, you should write a letter around 100 words to ask for help from your good friend Tim.

Dear Tim,

I am quite sorry that I have to ask a favor of you,

with the hope that you will be kind to help me.

I have been looking forward to applying for the

entrance examination for MA candidates for a long

time because I want to pursue further studies.

Unfortunately I find myself far from the required

standard, especially my very poor English. Finally,

the personal friendship leads me to approach you

with the request, whether you can give me some

constructive guidance. I promise to be a diligent

student. If you agree, please call me as soon as

you are free, I hope I can visit you twice a week.

Thank you very much for your kind help again.

Yours,

Tom

Dear Tim,

I am writing to ask for your help, you know I want

to study further for a Master?s de gree. However, I

find my English is so poor and I am afraid I cannot

pass the entrance exam without professional

training. Fortunately, I remember that you are

majored in English so I guess English is just a

piece of cake to you. Could you please spare

some time to teach me English? I promise I will not

let you down. I hope you can call me as soon as

possible so we can make a time which will be

convenient for you.

Yours,

Emma

九、建议信 (A Letter of Advice)

建议信是对收信人就某一问题提出看法、建议或忠告。建

议信不同于投诉信，所以写信人一定要注意礼貌当先。建议

信一般包括以下内容：首先说明写信的目的，其次，在肯定

优点的基础上提出自己的建议或看法(否则别人以为你在投

诉，而不是在提建议)，最后表达希望采纳建议。

写作“三步走”：自我介绍、说明目的; 委婉地提出建议及

改进措施，或提出忠告; 礼貌地总结或期盼回复。

提示：提建议毕竟不是投诉，所以语言一定要委婉、礼

貌，顾及他人感情。在提出缺点之前，最好先肯定其优点。

1. I’d like to suggest that you can give me a prompt res ponse.

2. May I suggest that you can…

3. I wish…

4. I really hope that…

5. What /How about… ?

6. My suggestions are as follows.

7. It is my pleasure to offer you some advice on…

8. If you could take what I suggest seriously, you would…

9. When it co mes to such a situation, I would like to suggest that you can… To Whom It May Concern,

As a student of this university, I would like to take the opportunity to

express my appreciation for your kind assistance as always. Meanwhile,

I feel that it would be beneficial to express my views concerning the

quality of the library service.

In the first place, I find that most keyboards of the library computers are

in poor operation, which brings much inconvenience to the users. I

would also recommend the library to improve the efficiency of

purchasing new books and subscribing to academic journals. Last but

not least, the study rooms need to be furnished with a better lighting

system.

I hope that you take my suggestions into serious consideration.

Yours sincerely,

Li Ming

Dear Sir,

As I am a freshman, I feel that it is my obligation to make some

suggestions concerning the basic conditions of our dormitory.

Generally speaking, the dormitory building situates in a satisfying

environment and is well-equipped. However, there are two unpleasant

aspects that cause inconvenience to us: 1) the heating system is in

need of improvement-it fails to maintain warmth in our rooms during

the winter; 2) the furniture is not designed in a practical manner -there

lacks a shelf to place books.

I would be more than happy if my proposal could be considered and

positive changes take place in these regards.

Yours sincerely,

Li Ming

十.推荐信（A letter of recommendation）

推荐信是一个人为推荐另一个人去接受某个职位或参与某

项工作而写的信件。特定含义下指本科生或硕士研究生到其

他（一般是国外）大学研究生院攻读硕士或博士学位时，请

老师所写的推荐信。一般说来美国的研究生院要求提供3封

推荐信，信件作者应该熟悉学生，并且有一定知名度。

一封推荐信应该提供如下信息：who you are, your

connection with the person you are recommending, why

they are qualified and the specific skills they have.此外，

还应该包括联系方式，以便用人单位可以了解、确认情况。

推荐信一般分为三个部分：

(1)介绍推荐人和提及与自己的熟悉程度；

(2)对推荐人的评价；

(3)提及推荐者综合素质有关的内容。

a．Native intellectual ability（天赋）b．Imagination（想象力）

c．Creativity（创造力）d．Capacity for analytical thinking（分析思考能力）e．Intellectual curiosity;spirit of inquiry（好奇心）

f．Ability to work independently（独立学习工作的能力）

g．Memory（记忆力）h．Accuracy（准确性）i. Methodology（研究方法）j．Capability for abstract reasoning（抽象推理的能力）

k．Potential as a researcher（研究的潜力）

l．Potential as a teacher（教学的潜力）

m．Ability to express his ideas orally and in writing（口头或文字的表达能力）n. scholastic aptitude（学习方面的才能）

2、Academic performance（学业上的表现）

a．Breadth of general knowledge（知识丰富）

b．Knowledge of literature in his field（本专业领域知识）

c．Grade or achievement（成绩或成就）

d．Industry,diligence（勤勉）

e．Participation in discussion

f．Academic maturity（学业上的成熟）

3、Languages（语言能力）

a．Ability to speak,understand,read and write the English language（听、说、读、写英文的能力）

b．Ability to read significant literature in other languages than English（英语以外的语言阅读能力）

Dear Professor Smith,

It is my pleasure to recommend my student Mr. Wang Gang for

admission to your department for pursuing a master degree in

accounting.

I am engaged in accounting teaching at a university in Beijing China, I

enjoy my work and all of my Chinese students, who are so clever and

friendly. However Mr. Wang Gang excels almost any others. He is not

only outstanding in the field of accounting but also gifted for the

English language, for he seems to understand almost every

word I say in class.

As concern as his personality, I find him honest, responsible, and

cooperative. I bet you’ll like him too.

I recommend him enthusiastically. If you need further information

regarding Mr. Wang Gang, do not hesitate to contact me.

Best regards,

Sincerely yours,

Brown

Dear Sir:

Wang Xin has been working on his study in our research institute since 2000.He has acquainted himself with this job in a short time, which requires high qualification. During the past years he has made a series of academic achievements, which have been

published in many professional magazines and newspapers. Mr. Wang completed his work independently and has earned high reputation and popularity among other staff in the research institute due to his diligent and progressive personality. I strongly recommend his admission without any reservation.

Sincerely yours,

Li Ming

十一、辞职信

辞职信是希望卸任或放弃某份工作的书面陈述。

写辞职信时要说明辞职原因，有时需说明离开的时

间以给对方一个物色接替人选的时间，以免给所在

单位造成不必要的麻烦。然后还要感谢对方曾经给

过自己这样的工作机会。在写作辞职信的时候语气

一定要诚恳，尤其是要表达遗憾的心情，同时对于

原雇主曾经给自己的这份工作机会表达感激之情。

正文主要有3个部分

（1）简单说明辞职的请求

（2）具体说明想要辞职的原因，表示遗憾或感谢

（3）希望对方同意辞呈

（1）I am writing to inform you of…

（2）Though having…, I, unfortunately, find

that…

（3）First of all… Moreover…

（4）I apologize in advance for…

（5）I am sorry to inform y ou by this letter that I plan to…

（6）The main reason is that…

（7）I am sorry for any inconvenience caused.

（8）I sincerely hope that you approve of my

resignation.

Dear Mrs. Zhang,

I am sorry to inform you of my decision to resign my current position as an assistant in this company.

I enjoy working with the people in the office: they are kind and hard-working. However, after a month?s work, I unfortunately find the job is quite far from my expectations. First of all , I could hardly bare the extra work and night shift. Meanwhile, the salary is far from satisfying which cannot support my large family. What is more, I find my talents are not being made full use of.

I am sorry for any inconvenience caused, and I sincerely hope that you approve of my resignation.

Yours sincerely,

Wang Fen

Dear Mrs. Zhang,

I am sorry to inform you by this letter that I plan to

quit my current position. Though having worked as

a marketing manager for three months, I find I am

not fit in this job for the following reasons.

To begin with, my family decided to move from this

city to Shanghai due to some personal affairs. Moreover, so far I have never had the

responsibility of any challenging task.

Thank you for your plenty of help. I

am sorry for any inconvenience caused.

Yours sincerely,

Wang Fen