国际会议的项目管理案例

The International Workshop about Project Management (ICPM)(Case study 1)(Proposal)Catalog1Introduction -------------------------------------------------------------------3 2Organization ------------------------------------------------------------------42.1Participants -------------------------------------------------------------42.2OBS ----------------------------------------------------------------------4 3WBS(Work Breakdown Structure) ----------------------------------------7 4Schedule -----------------------------------------------------------------------8 5Budget and Cost Estimate -------------------------------------------------115.1Budget ------------------------------------------------------------------115.2EV analysis ------------------------------------------------------------11 6Risk Management ----------------------------------------------------------136.1Risk identification ----------------------------------------------------136.2Risk analysis ----------------------------------------------------------146.3Plan for dealing with the risks --------------------------------------14 Appendix ACFP (Call for paper) -------------------------------------------------------16 Appendix BExplanation for fund -------------------------------------------------------18 Appendix COther attachment -----------------------------------------------------------191. IntroductionIn order to advance international academic intercommunion and software project management research cooperation, As sponsor, Zhejiang University will invite global famous researcher on PM to take part in the International workshop on project management (ICPM). The meeting is about 3 days, and there are some part which is workshop, tutorial, visit and tour in Hang Zhou.The meeting date:2. Organization2.1 Participants:2.1.1 Staff:Project Manager, some experts afforded by Zhejiang University, volunteers from the university, persons employed on special subjects provisionally (such as translators).2.1.2 Visitors:Experts come from 10 famous software companies.2.2 OBS (Organizational Breakdown Structure)(1 Project Management)Manage the project. Conduct the project successfully.Project Manager: Mr. BigAdviser: An experienced expert on PM. (e.g. Mr. HOU)Assistants: A1, A2(1.1 CFP Manage Department)Deal with the papers received. Decide the topic of the workshop. Invite 10 famous experts on the topic.Manager: Mr. BAdvisers: Some knowledgeable experts on the subject.Members: B1, B2, B3, B4, B5(1.2 Web Manage Department)Build and maintain the Website of the workshop.Manager: Mr. CMembers: C1, C2, C3, C4, C5, C6, C7(1.3 Financial Department)Deal with the financial activities of the project. Deal with the sponsors.Manager: Mr. DMembers: D1, D2, D3, D4, D5(1.4 Logistics Department)The groups are responsible for the Logistics of the project such as Reception, Tour, and so on.Manager: Mr. E, Ms. F(1.4.1 Reception Department)Welcome the visitors, receive and accommodate the speakers and so on.Members: E1, E2, E3(1.4.2 Tour Department)Be responsible for the visitors’ sightseeing and shopping in Hangzhou.Members: F1, F2, F3(1.4.3 Volunteers Manage Department)Manage the volunteers of the workshop.Members: G1, G2, G3(1.4.4 Translation Support Department)Be responsible for the translation during the conference. As it is an international conference, there would be visitors from the countries all of theworld.Members: H1, H2, H3, H4, H5(1.5 Propaganda Department)Propagandize the workshop. If this is successfully done, it would surely attract more attentions.Manager: Mr. IMembers: I1, I2, I3, I4(1.6 Showcase Arranging Department)Arrange the showcase; make it an admirable accessorial part of the workshop.Manager: Mr. JMembers: J1, J2, J3(1.7 Risk Manage Department)Manage the risk of the project. Make plan to avoid as many risks as possible. This is very important.Manager Mr. KMembers: K1, K2, K3, K4, K5OBS Graph: (the members of the departments are ignored)Special notes:Adviser is a person who gives advices. He/She may not be one of the members of the Team. But he/she would be very important if the managers haven’t enough experiences on their subjects.Most of the members are volunteers, which may economize the expenses. Needless to say, most of the members in the Translation Group should be experienced.3. WBS (Work breakdown structure)1Initialing1.1Kickoff meeting1.2Develop project charter1.3Project Proposal2Planning2.1Develop project plans2.2Project plans approved3Executing3.1Prepare for the Conference3.1.1Pre Showcase3.1.1.1Propaganda the conference3.1.1.2Looking for sponsors3.1.1.3Develop showcase plan3.1.1.4Prepare for Showcase3.1.2Pre-conference3.1.2.1Release CFP3.1.2.2Collecting the papers3.1.2.3Decide the topic and interests3.1.2.4Deal with the papers3.1.2.5Invite 10 famous software companies & keynote speakers3.1.2.6Website building3.1.2.6.1W ebsite Planning3.1.2.6.2W ebsite Designing3.1.2.6.3W ebsite Developing3.2Conduct the Conference3.2.1Conference3.2.1.1Prepare for the Accommodation, vehicle and tour3.2.1.2Prepare for the room for the conferencee3.2.1.3Pricipal meeting3.2.1.4Prepare for the conference (besides reception and so on)3.2.1.5Reception3.2.1.6Conference3.2.2Showcase3.2.2.1Prepare things needed for showcase3.2.2.2Showcase beyond conference3.2.2.3Showcase on the conference4Supporting the project4.1Logistics support4.2Maintaining the Website of the conference4.3Risk management5Tour6Close Project6.1Summary6.2publish the proceedings*GANT Charter & Network Charter please refer to WBS&GANT.mpp 4. Schedule5. Budget and Cost Estimate5.1 Budget (currency unit: Yuan)Notes of budget:1. Most of the team members would just work for a month or even less, so that the wages seems to be low.2. Many participants in the project are volunteers, which can also reduce the wage cost.3. The EXPO is arranged as one part of showcase. In fact, it is the main part of the SHOWCASE.4. The “Other uses” during conference concludes the cost of rent the assemble room.5.2 EV AnalysisWe first try our best to communicate with the government and make our project a subproject of the city’s developing project. Needless to say, such an internationalconference would advance the repute of the city. And such conference would also lead to a favorable atmosphere on study. Then we can get about 1,000,000 Yuan.We won’t just showcase the goods on the conference, but also arrange an EXPO for the company sponsors. With the support of the government, it would attract more companies’ interests. Thus we can get another 1,000,000 Yuan from the companies we selected.The tickets of the conference would cost 500 – 2000 Yuan each (take 1000 for average). We will rent a auditorium that can hold at least 1000 persons. Eliminate the volunteers we afford free tickets to, we can get another 800,000 Yuan.So, the Project would earn 2,800,000 – 1,760,000 = 1,040,000 Yuan.As the project hasn’t been performed for long, there are not enough actual data for detailed EV analysis. Let’s assume the data of the first three months of propaganda.6. Risk Management 6.1 Risk identification:6.2 Risk analysis:The Matrix shows the possibility and influence of the risks. From it we can decide which risks we should pay more attention to.6.3 Plan for dealing with the risks:Note:We should also trace and control all the other risks that might affect the conference. That’s why the support of risk management would last so long in the project.Appendix A: CFP (Call for paper)The International Workshop about Project Management(ICPM)Call for paperIn order to advance international academic intercommunion and software project management research cooperation, As sponsor, Zhejiang University will invite global famous researcher on PM to take part in the International workshop on project management (ICPM). The meeting is about 3 days (2007-5-16~2007-5-18), and there are some part which is workshop, tutorial, visit and tour in Hang Zhou.We need your participation to discuss the topics and interests on the subject. We also need your special opinion and great experiences to add luster to the conference.The meeting will call for paper, and publish the proceedings for the workshop. So, if your paper is accepted, you will get a proceedings collection book mailed by us which includes your paper. And also, you would get a special present from us.More information please visit our main website: Topics:Anything on the Project Management subject, no matter it related to your research outcome or related to your experience or even your wise view on the subject.Conference ChairHonorable Chair: Prof. Yunhe Pan, President of Zhejiang University General Chair: Zhenzhi Wang, Project Manager of the conference.Critical deadlines: (Important Dates)Submission of Workshop Proposal: 1st, July. 2006Submission of Papers: 1st, March. 2007Contact Information:Conference Organizer: Mr. Zhenzhi WangMailbox xxxx, Zhejiang UniversityHangzhou 310058, P.R. ChinaTel: 86-0571-********E-mail: marxil@Appendix B: Explanation for fund1 From the governmentCommunicate with the government; show them the importance and influence of the conference. Make them support our project.Needless to say, such an international conference would advance the repute of the city. And such conference would also lead to a favorable atmosphere on study. We are sure that if we do enough effort, they would be interested.We may ask for 1,000,000 Yuan (or less, about 500,000 Yuan , whatever). What’s more, we can get other important resources. And we can apply for an EXPO.2 From the enterprisesShow the companies the benefits on supporting us. Some of them would be glad to attend the EXPO; some would be interested by denominate the conference; others would be willing to pay for advertisement.Needless to say, such a conference is a fabulous approach to enlarge the enterprises’ reputation and influence. If the number of companies that participating the conference is large enough, some nice affects would happen. In that case, we wonder if the conference would just be an ornament of the EXPO.In spite of what the enterprises’ interests, we surely would achieve our aim of organizing a conference. What’s more, if the amount of sponsors would support enough fund, we can reduce the price of the ticket.We can expect at least 1,000,000 Yuan by this avenue.By sending tickets we can expect another 500,000 Yuan for the conference. So, the subtotal fund is beyond our budget.Appendix C: Other attachmentPlan for the Website please refer to Plan for the Website.docGANT & Network Charter for Website please refer to WBS for Web.mpp。