外贸英语函电格式详解

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外贸英语函电课件2：信封格式

写信人名称地址
stamp
收信人名称地址：左端对齐
EL MAR PACKING COMPANY 12 MAIN STREET, FRESNO CALIFORNia, USA
Confidential Par Avion
邮寄方式
Via Air Mail ( By Airmail, or Par Avion) 航空 Registered 挂号 Parcel Post 邮包 Express 快递 Samples Post 样品
Envelope Addressing
信封格式
写信人在上，收信人在下
根据收信人名称地址的写法分两种格式：缩格式：收信人名称地址逐行右缩齐头式：收信人名称地址左端对齐
缩格式举例
MESSRS WILLIAM & SONS
写信人名称地址
stamp
76 Lancaster House Manchester, England Mr. Wang Kai-ming
捎交
Mr. Charles Wood Kindness of Mr. J. W. Smith 由Mr. J. W. Smith 捎交给 Mr. Charles Wood
最终收信人
Mr. Part Davis c/o Mr. Harold Bean 32 Bright Street Rangoon, Burma
转交
Mr. Brian Tories c/o Overseas Trading Co. 153 Market Street London
转交人地址
转交人
收信人名称地址：逐行右缩
CHINA NATIONAL TRANSPORT CO. 120 Nanjing Road Shanghai, China

外贸英语函电格式及写作规则

基本格式 20 May 2000 Date Line ⽇期) Kee & Co., Ltd 34 Regent Street London, UK Inside Address 收信⼈地址 Dear Sirs: Salutation 称呼 We have obtained your name and address from Dee&Co. Ltd, and we are writing to enquire whether you would be willing to establish business relations with us. We have been importers of shoes for many years. At present, we are interested in extending our range and would appreciate your catalogues and quotations. If your prices are competitive we would expect to place volume orders on you. We look forward to your early reply. Body 信⽂ Yours faithfully Complimentary Close 客套结束语 Tony Smith Signature Block 签名栏 Enc. Enclosure Notation 附件说明书写基本原则⼀、Courtesy 礼貌语⾔要有礼且谦虚，及时地回信也是礼貌的表现。

例如： We have received with many thanks your letter of 20 May, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it. You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May. ⼆、Consideration 体谅写信时要处处从对⽅的⾓度去考虑有什么需求，⽽不是从⾃⾝出发，语⽓上更尊重对⽅。

外贸英文函电书写

外贸英文函电书写外贸英文函电书写外贸英文函电是指国际贸易活动中，通过书信或电子邮件等形式进行交流的文书。

正确的外贸英文函电是在国际贸易中顺利进行交流的基础。

函电的内容涉及到合同、采购、报价、付款、运输等各种方面，如果书写不规范，就会影响到交流的效率和准确性。

因此，外贸英文函电的书写必须非常规范，接下来我们来详细了解一下。

一、格式规范在写外贸英文函电时，格式非常重要，只有格式规范了，接收方才能快速了解信息，同时，格式也反应了写信人的专业素养和文化水平。

下面是格式规范的内容。

1.信纸要求英文函电须使用专用的信笺纸，若无此种纸，也应将纸的最上方留出一定的空间（通常是2.5至3.5厘米），以用于盖公章或印公司名称、地址等。

2.信封要求信封的标示应在信封的正面，要标明收信人的姓名、地址、邮编及国家，信封的背面要写上寄信人的姓名和地址。

在信封上还应贴上正确的邮票，邮票必须要多附加一张作为备用。

3.日期要求外贸英文函电在信的左上角要注意注明日期，一般按照月、日、年的顺序标明，例如：February 4, 2021。

4.称呼要求在英文函电中，我们通常是以Dear Sir、Dear Madame等作为开头称呼。

但需注意的是，如对方在信头上已经表明其名字，则应用对方的名字称呼，例如：Dear Mr. Smith。

5.正文要求正文的结构一般包括引言、主体和结束语三个部分。

引言主要是表示写信的原因和表明要点；主体是围绕引言说要点，进行详细说明；结束语一般是道谢和表示期待下一步的联系。

二、文章用语的要求在外贸英文函电中，用词准确、通顺以及语句流畅也是非常重要的，不仅可以体现了我们的专业素养和商务文化，更可以提高交流的准确性，下面是文章用语的要求。

1.用词要求外贸英文函电的用词要准确、熟练、恰当，使用词汇要与相关的行业和上下文相匹配，委婉语表达要到位。

2.语法要求语法要规范，需要符合英语的语法和逻辑习惯。

段落要分明，句子要表意清晰，不要出现中文语法或类中式表达。

外贸英语函电书写格式要求

外贸英语函电书写格式要求各位读友大家好，此文档由网络收集而来，欢迎您下载，谢谢篇一：外贸英语函电写作技巧外贸英语函电写作技巧英文信函的信头也称信端，其内容包括发件公司的名称、标志、通信地址、电话号码、传真号、电子邮箱等。

书写信头的目的是为了方便收件人了解信函来自何处，并为回复提供联系方式。

很多公司都会印制带信头的信纸。

一般来说，人们喜欢将简单的信头放在信纸上端居中，将复杂的信头放在信纸的右侧或上下两端。

在使用这种信纸打印信函时，一定要注意为信头留出足够的空间。

对于私人商务信函，如求职信等，信头通常写在信纸的右上方。

如果信函的长度超过两页，那么从第2页开始就不再需要信头了，只需写上页码、收件人姓名及日期。

英文地址的书写和中文地址的书写有很大区别，应遵循从小到大的原则。

特别值得注意的是，地址中的标点符号需正确使用。

当前的习惯做法是，行末一般不加标点符号，但行中间该加标点的地方，还是不应省略。

门牌号码与街道名称之间不加标点，但是在城市与国家名称之间必须用逗号分开。

英文商务信函中称呼的书写有讲究在英文信函书写中称呼是对收信人的尊称语。

一般位于信内地址下方空一行；有Attention时也一样，位于Attention下面空一行。

称呼后面一般用逗号（英式），也可以用冒号（美式）。

如果信是写给公司的，并没有直接的联系人，称呼应为：“Dear Sirs,”（英式）或“Gentlemen:”（美式）。

在不能确定收信人性别的情况下，还可以使用To Whom It May Concern或Dear Madam or Sir。

不过这两种称呼应尽量避免使用，因为人们觉得它们不能显示足够的友好。

在写信给特定的组织时，更愿意使用Dear Member,Dear Customer,和Dear Human Resources Manager这样的称呼。

如果知道收件人的姓名，就应该直接把姓名用入称呼里。

1．商务信函一般用Dear Miss Brown，Dear 。

外贸英语函电的写作格式常用范文

外贸英语函电的写作格式常用范文外贸函电涉及到的知识很广泛，那么外贸函电的英语写作格式需要注意哪些问题呢，接下来为大家整理了外贸英语函电的写作格式，希望对你有帮助哦!1.请求建立商业关系Rogers Chemical Supply Co. 10E.22Street Omaha8,Neb Gentlemen: We have obtained your name and address from Aristo Shoes, Milan , and we are writing to enquire whether you would be willing to establish business relations with us. We have been importers of shoes for many years. At present, We are interested in extending our, range and would appreciate your catalogues and quotations.If your prices are competitive we would expect to transact a significant volume of business. We look forward to your early reply.Very truly yours 自米兰职权里斯托鞋类公司取得贵公司和地址，特此修函，祈能发展关系。

多年来，本公司经营鞋类进口生意，现欲扩展业务范围。

盼能惠赐商品目录和报价表。

如价格公道，本公司必大额订购。

烦请早日赐复。

此致2.回复对方建立商业关系的请求Thank your for your letter of the 16th of this month. Weshall be glad to enter into business relations with your company. In compliance with your request, we are sending you, under separate cover, our latest catalogue and price list covering our export range. Payment should be made by irrevocable and confirmed letter of credit. Should you wish to place an order, please telex or fax us. 本月16日收到有关商务关系的来函，不胜欣喜。

27种外贸英语函电格式外贸,英语,商务英语.doc

27种外贸英语函电格式-外贸,英语,商务英语-商务指南-本用初参观哈洛加特玩具交易会时有幸与教育玩具股份有限公司的道格拉斯·盖齐先生一谈，提及本公司正物色代理人推广教学器材一事。

盖齐先生赞扬贵公司积极推广产品，不断推出新的推销方法，并把其公司的成就归于贵公司完善的经销网络。

贵公司的经验，正能替本公司在英国经销产品。

本公司生产初级教育各学科的教育器村、专利产品梅特里克教学器材更傲视同侪。

除美国教学器材外，亦备有全套英式英语版教材，适合当地市场，贵公司无需忧虑切合市场需求。

现附上配有插图的英式英语版教材目录，盼抽空细阅，并赐知宝贵意见。

本人拟于10月头两星期前往伦敦，未知能否安排会面，就以上建议作一详谈? 此致敬礼7.邀请参观贸易展览会Many thanks for your letter and enclosures of 12 September. We were very interested to hear that you are looking for an UK distributor for your teaching aids. We would like to invite you to visit our booth,no.6,at next month's London Toy Fair, at Earl's court , which starts on 2 October. If you would like to set up an appointment during non exhibit hall hours please call me. I can thenarrange for our sensor staff to be present at the meeting. We look forward to hearing from you.多谢9月12日的来信和附件。

外贸英语函电写信格式

外贸英语函电写信格式Basic Format of a Business Letter in English for International Trade.When writing a business letter in English for international trade, it is crucial to adhere to a professional and formal format. This format ensures clarity, professionalism, and respect for the reader. Below is an outline of the basic structure and elements of a business letter suitable for international trade:1. Heading:The letter should begin with the heading of your company, which typically includes the company name, logo(if any), address, contact numbers, email, and website.Beneath the company heading, leave a blank line and type the recipient's address, including their name, title, company name, and address.2. Date:Write the date on the right-hand side, aligned with the top of the page. This indicates when the letter was written.3. Inside Address:Also known as the salutation, this is a polite greeting followed by the recipient's name and title. For example, "Dear Mr./Ms. [Recipient's Name]".Ensure you use the correct title and ensure familiarity with the recipient's preferred name usage.4. Body of the Letter:This is where you present your message. Each paragraph should have a clear purpose and should be indented.Begin by stating the purpose of the letter, such as an inquiry, quotation, order, or any other business matter.Use direct and concise language, avoiding colloquialisms or informal expressions.Structure the body to flow logically, with each paragraph building upon the previous one.If attaching any documents, mention them in the letter, stating their purpose and relevance.5. Closing:The closing is a polite farewell, such as "Sincerely," "Best regards," or "Yours faithfully".Align the closing with the left-hand side of the page, beneath the last line of the body.6. Signature:Below the closing, leave a space for yourhandwritten signature if printing the letter. If sending an email, include your typed name.If using a printed letter, ensure the signature is clear and legible.7. Enclosure and Carbon Copy Notation:If enclosing any documents, mention this below your signature. For example, "Enclosed please find [descriptionof enclosed documents]."If sending carbon copies (CC) or additional copiesto other individuals, indicate this below the signature, stating the number of copies and who they are to be sent to.8. Postscript:A postscript is an optional addition, used to add important information that was not included in the mainbody of the letter.If using a postscript, type "P.S." followed by the additional information, indented and aligned with the left-hand side of the page.Remember to proofread your letter carefully for grammar, spelling, and punctuation errors. Double-check that all information, such as addresses and contact details, are accurate and up to date. Finally, ensure the tone and language are appropriate for the recipient and the contextof the letter.By adhering to this format, you can ensure that your business letter is professional, clear, and respectful, reflecting the importance of the relationship you are seeking to establish or maintain in international trade.。

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☺
日期
位置：美式：在信头和收信人名称地址之间英式：通常在收信人名称地址之下均可以齐头，也可以靠右写法：美式：月-日-年英式：日-月-年
美式日期举例
信头
Interstate Products, Inc. 511 Interstate Court Sarasota, FL 34240 USA
邮编(在邮编在国家之前) 国家之前国家
中国地名的翻译规范
• 用汉语拼音直译; • 一个地名只大写第一个字母例如：“山东青岛” Qingdao, Shandong Qing Dao, Shan Dong • 可用缩写: Rd. = Road, Fl. = Floor, Ave = Avenue
Parts of a Business Letter 信件组成部分
Essential Parts 必要部分
1. The letterhead 信头 2. The date line 日期 3. The inside name and address 收信人名称地址 4. The salutation 称呼 5. The body of the letter 信文 6. The complimentary close 结尾敬语 7. The signature 落款
For Ciba-Geigy Chemicals Co.
Yours faithfully, L. Van Linde L. Van Linde
Manager, QAD Software Co.
打印签名职务公司名称
具体收信人
• 位置： 1. 收信人名称地址之下 2. 齐头式靠左，缩格式居中 3. 要加下划线 • 表示的是承办本信件的具体个人或部门 1. Attention: Mr. H. A. Donnan, Export Manager 2. Attention of Mr. Cave 3. To the attention of Mr. Liu Ming 4. ATTN: Mr. Iverson
日期
Date: April 4, 20--
Shandong Foreign Trade (Holdings) Corporation Limited 51,TAIPING ROAD Qingdao, 266001 China
收信人名称地址
英式日期举例
信头
OFFICE SYSTEMS PTY. LTD. 124 Oak Street Chatswood England Aqueous Technologies 291 Caxton Street Sante Fe U.S.A 18 November, 20-Dear Sir or Madam, Tel (61-2)419 3209 Fax (61-2)419 4011 E-mail info@
词首字母全大写，词首字母全大写，用逗号或不用标点符号
Dear Mr. Johnson, 或 Dear Jack,
结尾敬语
• 位置：齐头式靠左对齐，缩格式偏右 • 如果不知道对方名字：第二个单词小写，第二个单词小写， 1.Yours faithfully, 结尾用逗号或不用 2.Yours truly, 标点符号 3.Faithfully yours, 4.Truly yours, • 如果知道对方名字：
1. Beijing Textiles
Imp & Exp Corp. 8 Jianguomen Nei Dajie Beijing 10005, China Telephone: 86-10-6526-8888 Fax: 86-10-6527-6028 E-mail: carl@
信文
编号 10. Ref.No 附件 11. Enclosures 抄送 12. cc our Shanghai Branch Office 13. P.S. We require payment by L/C for a total value not exceeding USD50,000. 附言
点击察看示例
组成部分分项示例
1. Beijing Textiles Imp & Exp Corp. 8 Jianguomen Nei Dajie Beijing 10005, China 信头 Telephone: 86-10-6526-8888 Fax: 86-10-6527-6028 E-mail: carl@
Used by Americans
Less formal and between persons known to each other
建议使用Biblioteka 落款结尾敬语手写签名Yours faithfully,
Yours faithfully,
Ciba-Geigy Chemicals Co. Pam Lotis Pam Lotis Pam Lotis Inspection coordinator Pam Lotis Inspection coordinator
中国地址名称用英文写
单位名称
Jiangsu Import and Export Corporation
街道大楼名称
Jiangsu International Business Mansion, 50 Zhonghua Road, Nanjing 门牌号城市 210001, P.R. China
Optional Parts 附加部分
8. The attention line 9. The heading 10. The reference notation 11. The enclosure 12. The carbon copy notation 13. The postscript 具体收信人标题编号附件抄送附言
English Correspondence on Foreign Trade
Lesson 1 Business Letter-writing
• 商业信函书写
• • • • •
一、The Layout of Business letter （贸易函电格式） 1. Indented Style （缩格式） 2. Blocked Style （齐头式）二、The Structure of A Business Letter （贸易函电结构）
收信人名称地址日期称呼
日期写法注意事项
• 月份最好用文字，如：
1. 2. 3. 4.
2nd May, 20-主意标点符号！主意标点符号！ 2 May, 20-September 21st, 20-September 21, 20--
• 避免月份用数字，如 11/12/20--
称呼
• 位置： Gentlemen后后必须齐头用冒号 • 如果不知道对方的姓名：对男士：Dear Sir, 或Dear Sirs,或Gentlemen: 对女士：Dear Madam或Ladies • 如果知道对方的姓名：
10.Our Ref.
Your Ref.
2.Date: November 15, 20-3.Messrs Ronald & Co.
556 Eastcheap London, E.C. 3, England
8.Attention: Import Dept. 4.Dear Sirs, 9.Re:Order No.220 5.We thank you for your enquiry of 5 November.
编号
Our Ref. Your Ref.
日期
2 . Date: November 15, 20--
3.Messrs Ronald & Co. 556 Eastcheap London, E.C. 3, England
收信人名称和地址
称呼 4.Dear Sirs, 标题
8.Attention: Import Dept. 具体收信人
9.Re:Order No.220
5. We thank you for your enquiry of 5 November. In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. we would suggest that you advise us by a fax in case of interest. We await your early favorable reply. 6. Yours truly, 7.Beijing Textiles Imp & Exp Corp. 结尾敬语 Sig. _______________ (Manager) 落款
信函组成部分示例
In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. we would suggest that you advise us by a fax in case of interest. We await your early favorable reply.
6.Yours truly, 7. Beijing Textiles
Imp & Exp Corp. Sig. _______________ (Manager)
11.Enclosures our Shanghai Branch Office 13.P.S. We require payment by L/C for a total value not exceeding USD50,000.