2009年12月14日

2009年12月14日

Chapter 9 Business Report (商务报告)

The Structure of Business Report 商务报告的结构

前言部分（Preliminary Parts）: 扉页Title 授权Authorization 目录Contents

概述或行政概述Executive Summary

致谢Acknowledgements

正文部分(Report Text): 介绍Introduction 正文Body

结论Conclusions 建议Recommendations

附录部分(Addenda): 参考资料Reference 附录Appendices

Sample Report (商务报告样例)

Example 1 Progress Report (进度报告)

TO: Rick William, Executive Producer

FROM: Shella Ryan, Product Manager

DATE: January 12,2006

SUBJECT: A New Product Catalogue

This report updates on the progress in making a new product catalogue for the compan y. We managed to have resolved four issues, and three remain to be finished within the planned period of time --- before February 8, 2006.

Tasks Completed

1. A through collection of information on all the products in stock at the

company warehouse has been made. It was found that 345 types of

products belonging to nine categories could be available for marketing

for the year of 2007.

2.Three advertising companies have been approached for making a new

catalogue. It was decided that ABC Company be appointed the maker.

3.Two hundred and thirty-four of the 345 types of products have been

photographed. It seems to have been sufficient for the new catalogue.

4.Verbal descriptions of the products have been ready and numbered.

Tasks Remaining

1.It is believed that some more updates about the products to be available

after this current month are needed before printing.

2.ABC company, the chosen advertiser, is to make the preliminary

selection of the photos before submitting for approval to the Board.

3.All the data and references for the product lines shall be stored

electronically on both the computer and the corporate wed page.

By February 8, you will have my final report describing the three remaining tasks. A new product catalogue will be made for you on February 10.

The Characteristics of Business Report (商务报告的特点)

客观Objective

准确Precise

简练Concise

常用的表达方式（Useful Expressions）

1.The purpose of this report is to analyze the travel and entertainment budget in

Southeast China.

本报告的目的是分析公司在中国东南地区的差旅费和娱乐预算。

2.The goal of the project is to promote economic growth by providing railway

transportation in a less developed area.

该项目的目的是通过为欠发达地区提供铁道运输来促进经济增长。

3.Most information for this report was gathered from a questionnaire distributed to

45 IT workers, and from interviews with ten of them.

本报告中的大部分信息是从分发给45位IT工作人员的调查问卷中收集而来的，并且还对其中的10位进行了采访。

4.The report on electronic monitoring of employees that you authorized on February

15 is now complete.

您2月15日授权的对员工进行电子监控的报告现已完成。

5.We are pleased to submit this report to the Blue Air Board in response to its

request of April.

按照Blue Air 董事会4月份的要求，我们非常高兴地向您递交此份报告。6.Section 1 of the report considers the harmful effects of gambling on teenagers, and

sections 2 suggests means to discourage teenagers from gambling.

本报告的第一部分研究了赌博对青少年的有害影响，第二部分建议了一些阻止青少年赌博的方法。

7.The report concludes that the primary reason for the decline in sales is brought by

a reduction in the market size.

本报告得出的结论是销售额下降的主要原因是市场规模的减小。

8.Based on the findings of this research, the following conclusions were drawn……

基于本报告的发现结果，可以得出如下结论：……

9.It is recommended that WA VE take immediate measures to launch and promote its

new products in the next month.

建议WA VE在下个月采取紧急措施开始推广和促销其新产品。

10.In view of the favorable feedback , it is recommended that the system be fully

introduced in the Company with the following provisions:……

考虑到反馈情况良好，建议按如下规定在公司全面推广此系统：……