研究生英文会议邀请信

Two main business letter formats
Business letters are important matters you deal with. For such letters as invitation letters and application letters, there are two main formats: full block format and modified block format with indented paragraphs.
Example
School of Law Shandong University 27 Shanda Nanlu Jinan, Shangdong 250100 P.R. China
School of Materials Engineering Purdue University Neil Armstrong Hall of Engineering 701 West Stadium Avenue Lafayette, Indiana 479072045 Phone: +1-765-494-4103 Fax: +1- 765-494-1203
Sample
East-west Center 1601 East-west Road Honolulu, HI USA 96848 February 17, 2004
Mr. Lu Yi School of Foreign Studies Nanjing University 22 Hankou Road Nanjing 210096, China
2. Inside address
The inside address gives the name and full address of the recipient, which is always on the left margin. Write it with and appropriate courtesy title (e.g. Mrs., Ms., Miss, Mr.), professional title (e.g. Dr., Professor) or business title (e.g. Manager, Director). Never use business title in the salutation.
Ms. Jennifer Stone, 20 Fairview Drive, Eastbourne, BN18 2BU, England. Ms. Jennifer Stone 20 Fairview Drive Eastbourne, BN18 2BU England
Letterhead

Letterhead refers to the full address (street/road address, city, province, country) of the writer (the conference host). Postcode, phone number, fax number and email address may also be included. It usually appears at the very top of the letter, either in the left corner, right corner or at the center. Be sure that your address is complete.
AT AMHERST
Date
Put down the full date: day, month, and year. It come right after and just below your address. It is common practice to put the date against the left margin in the full block style. British style: 8 May, 2006 8th March, 2006 American style: May 8, 2006 March 8th, 2006
General Knowledge
Letters


Letters are important means of communication. Generally speaking, there are two types of letters, business letters and personal letters. A letter has six parts: the heading, the inside address, the salutation, the body, the complimentary close, and the signature.
Dear Mr. Lu Yi,
On behalf of the Asian Studies Development Program, a partnership between the East-West Center and the University of Hawaii, I am pleased to invite you to participate in…… The purpose of this program is to have Chinese and American faculty explore common issues during a three-week program to improve teaching about the US and China. After several days of orientation at Peking University for both groups of faculty,…… …… Sincerely yours, (signature) Terance W. Bigalke
Correspondence before and after Conference
Learning Objectives




Invitation letter and reply Inquiry letter and reply Application letter Cover letter Letters of acceptance and refusal for the submitted paper and abstract Congratulation letter Letter of thanks
Example
Professor George Smith School of Mathematical Sciences The University of Nottingham University Park Nottingham NG7 2RD UK
Example
Mr. George Bush East-West Center 1601 East-west Road Honolulu, NI USA 96848
Sample
School of Mathematics and System Science Shandong University 27 Shanda Nanlu Jinan, Shandong 250100 P.R.China March 20, 2007 Professor George Smith, School of Mathematical Sciences The University of Nottingham University Park Nottingham NG7 2RD UK
Business letter

Business letter may be a recommendation, a job/school application, an inquiry, an answer, an invitation, a complaint, etc. In other words, letter which are not “personal” are “business” letter. The language of a business letter is naturally more formal than that of a personal letter. The tone should be polite and everything should be clearly expressed to avoid misunderstanding.
Dear Professor George Smith, I am pleased to invite you to attend…… The conference will first be opened in Jinan, and then…… …… Yours sincerely, (signature)
Example
BEIJING FOREIGN STUDIES UNIVERSITY Department of English 2 North Xisanhuan Ave. Beijing, 100081 China
Example
UNIVERSITY OF MASSACHUSETTS Department of Sociology
Modified block format with indented paragraphs
Different from the full block format, this format places the date and the complimentary close near the right margin. And the first line of each paragraph is indented, with no space of one line between paragraphs. If the letterhead isn’t preprinted on the stationery, you should put it directly above the date.