Mobile Phone Expense Policy

1PURPOSE
目的
To provide a guideline to the Division Managers when approving the reimbursement of mobile phone expenses for business purpose.
旨在为部门经理批准报销因公发生的手机费用提供指导原则。

2RESPONSIBILITIES
职责
Draft and update this procedure HR Manager
起草和更新此程序人力资源经理
Approve reimbursement application Division Manager/Director, HR Manager, GM and CEO (for Greater China)批准手机费用报销部门经理/总监，人力资源经理，总经理和首席执行官(大中华区审批)
3PROCEDURE
流程
3.1Eligibility
适用人员
3.1.1Full time employees of COMPANY who needs to communicate with customers or other colleagues via
mobile phone for business purpose, either due to job function or work pattern (eg frequent travelling or
multi-site work).
由于工作职能或工作形式（例如经常出差或在多个场地工作），出于工作目的需要与客户或其他同
事通过手机联系的COMPANY全职员工。

3.1.2All decisions and approval to be made by the Division Managers on business need basis.
部门经理应在工作需要的基础上决定和批准。

3.2Terms & Conditions
规定
3.2.1Mobile phone should only be used when other normal phones are not available.
只能在其它普通电话无法使用的情况下，才可使用手机。

3.2.2Reimbursements are needed to get approval in advance, then on actual basis against invoice and up to the
maximum monthly limits approved by the Division Managers.
提前提出申请并得到审批确认后凭发票的实际费用报销并且不可以超过部门经理批准的每月最高限
额。

3.2.3Whenever possible, employees should use IP phone for making IDD/DDD calls.
员工应尽可能使用 IP 电话拨打国内/国际长途电话。

-for mobile phone, dial 17951 for China Mobile or 17911 for UNICOM
手机：中国移动通信拨打 17951，中国联通拨打 17911
3.2.4The employee with some short-term assignment that may require the use of mobile phone, for example,
outing or project organizer, can temporarily get mobile phone expense reimbursed for a particular period
on actual business purpose (e.g. 1 or 2 months) after approval.
有短期任务需要使用手机联系的员工，例如公司郊游或项目的组织人员，可临时获批准报销短期的
（例如一至两个月）用于实际业务的手机费用。

3.3Level of reimbursement
报销限额
3.3.1Once an employee has been granted the entitlement for mobile phone reimbursement, the Division
Manager has to choose one of the following three reimbursement levels based on the estimated usage
level of business calls.
一旦员工被认为可以享有手机费用报销，部门经理应基于该员工预计的工作电话使用频率从以下三
种报销限额中选择一种。

Reimbursement level up to (per month)
每月报销限额
1)Low usage
低使用频率¥ 50 or(或) 100
(Employees that basically have no business trips outside Shanghai, but need to go out of office and
contact colleagues via mobile phone)
(该员工基本上不出差，但有时侯需要在公司外办事并与公司联系）
2)Middle usage
中等使用频率¥ 200
(In addition to condition of (1) above, they also need to go on business trips from time to time)
(除了如情况（1）之外，该员工有时侯需要出差并与公司联系）
3)High usage
高使用频率¥ 300
(In addition to condition of (1) above, they also need to go on business trips frequently)
(除了如情况（1）之外，该员工经常需要出差并与公司联系）
3.3.2For sales staff, the level is according to their own division policy and need get approval in advance.
对于销售人员，限额按部门规定,并提前得到审批同意。

3.4Procedure for application
申请程序
3.4.1The employee should fill in the Mobile Phone Expense Reimbursement Application Form (Appendix 1) for
approval by immediate superior, the Division Manager, HR Manager and GM.
员工应填写手机费用报销申请表（附件1），由直接上司、部门经理、人事经理和总经理的批准。

3.4.2The HR Manager should keep the original approved form in the employee’s personal file and provide a
copy to the employee.
人事经理应将批准后的表格原件保存在员工的个人档案中，并提供给该员工一份复印件。

3.4.3F&A will reimburse according to the approved level.
财务部将依照部门经理批准的报销限额为员工支付手机费用。

3.5Application scope: All staff of East Meets West Fine Wines
适用范围：COMPANY所有员工
4REFERENCE DOC/FORM
参考文献/记录
-Mobile Phone Expense Reimbursement Application Form
手机费用报销申请表
Appendix 1
附件1
Mobile Phone Expense Reimbursement Application Form。