外贸英语函电实训一

外贸英语函电实训一

1. Warming up practice:

1.Pair work

Translate the following sentences related to business letter writing into Chinese orally, and check with your desk mate.

1)First impressions, in business letter as elsewhere, count heavily.

2)A business letter generally consists of date, inside address, salutation,

body, complimentary closing, and signature. It may include a subject or reference line.

3)Clarity means making the contents of a letter clear to the reader from

its appearance as well as its words.

4)The date is normally typed in a month-day-year sequence. The

month should be spelled out in full; a comma separates the day from the year.

5)The inside address usually consists of the name of the person to

whom the letter is sent, often with a social title and his company title, the name of the company, and its postal address. The inside address appears exactly the same way as on the envelope.

6)Sometimes, you may wish to highlight the subject matter of your

letter by writing a subject line. “Re:” or “Subj:” often preced es the subject itself in order to make it clear that you are writing about that particular subject.

7)As for salutation, “Dear” is the first word; this is followed by the

person’s name.

8)When copies are sent to people. His or her names should be listed on

the letter so everyone who receives a copy of the letter knows who else has also received a copy. The safest manner for listing names is in alphabetical order by surname,

2.Group discussion

1)Explain why business letter’s appearance is so important.

2)What are the basic principles the writer should follow in order to

make the business correspondence effective?

3.Arrange the following in the format of a business letter (full block style).

1)Sender’s name: Dealls Oriental Inc.

2)Sender’s address: 305 Rainbow Avenue, Seat tle, V A 98101

3)Sender’s telephone number: 5336235

4)Sender’s fax (003) 5336494

5)Sender’s E-mail address: dealls@

6)Sender’s reference number: 789 JS/ns

7)Receiver’s name: Emerson World Trade Corp.

8)Receiver’s address: 3920 West Big Beaver Road, Troy, Michig an,

48084,U.S.A

9)Date: September 19, 2001

10)Attention Line: Transportation Dep.

11)Salutation: Dear Sirs

12)Subject line: 2002 Fleet Lease

13)Opening sentence:

Thanks for the excellent service your company has offered us over the last two leasing periods. However our fleet lease agreement with your company expires on December 31, 2001.It is time for us to get ready for the next leasing period.

14)Body:

We enclose specifications for our fleet needs for the two-year lease period, beginning January 1, 2002. Please note that these specifications call for fifteen automobiles, ranging from intermediate to luxury models.

Please prepare a quotation for our consideration. We will make our decision about the 2002/2004 lease on November10, 2001. We would appreciate having your quotation no later than October 20, so we can study it adequately in comparison with others we are seeking.

15)Closing sentence: Looking forward to the possibility of a

continued relationship.

16)Complimentary close: Faithfully yours,

17)Signature and title: James D. Sunders, Vice President

18)Enclosure: 2002/2004Lease Specifications

19)Copies: Faye T. Henderson, Daniel Koser, Roger F. Brown

4.Study the following sentences carefully, and you will find they are a little bit wordy. Try to change them into concise ones with your pairs.

1)I wish to express my heartfelt gratitude to you for your prompt reply.

2)In case you would wish to schedule the deliveries of all the products,

arrangements for these shipments can be made by getting in touch with us.

3)We wish to acknowledge receipt of your letter dated April 22

making us your best offer for 100 metric tons Bitter Apricot Kernels and we