外贸英语函电实训一

外贸英语函电实训一1. Warming up practice:1.Pair workTranslate the following sentences related to business letter writing into Chinese orally, and check with your desk mate.1)First impressions, in business letter as elsewhere, count heavily.2)A business letter generally consists of date, inside address, salutation,body, complimentary closing, and signature. It may include a subject or reference line.3)Clarity means making the contents of a letter clear to the reader fromits appearance as well as its words.4)The date is normally typed in a month-day-year sequence. Themonth should be spelled out in full; a comma separates the day from the year.5)The inside address usually consists of the name of the person towhom the letter is sent, often with a social title and his company title, the name of the company, and its postal address. The inside address appears exactly the same way as on the envelope.6)Sometimes, you may wish to highlight the subject matter of yourletter by writing a subject line. “Re:” or “Subj:” often preced es the subject itself in order to make it clear that you are writing about that particular subject.7)As for salutation, “Dear” is the first word; this is followed by theperson’s name.8)When copies are sent to people. His or her names should be listed onthe letter so everyone who receives a copy of the letter knows who else has also received a copy. The safest manner for listing names is in alphabetical order by surname,2.Group discussion1)Explain why business letter’s appearance is so important.2)What are the basic principles the writer should follow in order tomake the business correspondence effective?3.Arrange the following in the format of a business letter (full block style).1)Sender’s name: Dealls Oriental Inc.2)Sender’s address: 305 Rainbow Avenue, Seat tle, V A 981013)Sender’s telephone number: 53362354)Sender’s fax (003) 53364945)Sender’s E-mail address: dealls@6)Sender’s reference number: 789 JS/ns7)Receiver’s name: Emerson World Trade Corp.8)Receiver’s address: 3920 West Big Beaver Road, Troy, Michig an,48084,U.S.A9)Date: September 19, 200110)Attention Line: Transportation Dep.11)Salutation: Dear Sirs12)Subject line: 2002 Fleet Lease13)Opening sentence:Thanks for the excellent service your company has offered us over the last two leasing periods. However our fleet lease agreement with your company expires on December 31, 2001.It is time for us to get ready for the next leasing period.14)Body:We enclose specifications for our fleet needs for the two-year lease period, beginning January 1, 2002. Please note that these specifications call for fifteen automobiles, ranging from intermediate to luxury models.Please prepare a quotation for our consideration. We will make our decision about the 2002/2004 lease on November10, 2001. We would appreciate having your quotation no later than October 20, so we can study it adequately in comparison with others we are seeking.15)Closing sentence: Looking forward to the possibility of acontinued relationship.16)Complimentary close: Faithfully yours,17)Signature and title: James D. Sunders, Vice President18)Enclosure: 2002/2004Lease Specifications19)Copies: Faye T. Henderson, Daniel Koser, Roger F. Brown4.Study the following sentences carefully, and you will find they are a little bit wordy. Try to change them into concise ones with your pairs.1)I wish to express my heartfelt gratitude to you for your prompt reply.2)In case you would wish to schedule the deliveries of all the products,arrangements for these shipments can be made by getting in touch with us.3)We wish to acknowledge receipt of your letter dated April 22making us your best offer for 100 metric tons Bitter Apricot Kernels and wewish to thank you for the same.4)In compliance with your request, we immediately contacted ourbranch office in San Francisco, and now we wish to inform you of the following result.5)We have begun to export our products to the foreign countries.6)Thank you for your catalogue and samples. You sent to us on April29. We are pleased to place an order with you. It is specified on theenclosed order sheet.5.Read moreAddressing EnvelopesWhen you write a letter, you must not only pay attention to the inside lay-out, but also that of the envelope.Business envelopes ordinarily have the return address printed in the upper left corner. The receiver’s name and a ddress should be typed about half way down the envelope.The postmark or stamps should be placed in the up right-hand corner, while the bottom left-hand corner is for post notations such as “Confidential”, “Secret”, “printed matter”, etc.In addition, it is important to include the postcode (zip code in the U.S.A.) in order to facilitate mail-sorting.Goldwell Banker real Estate Consult STAMP1162 Southwest Freeway,Houston, Texas 887056Mart’s Saving BankP.O. Box10, JacksonvilleFlorida 49223Printed Matter2. Systematic practice:plete the following sentences by translating the part in Chinese into English:1._____ (经我们驻贵国分公司介绍)，you are importers of canned mushroom.2. We learned that _____(贵公司是家具业的主要出口商之一).3.We are interested in your products and_______ (如蒙寄来你方价格单，将不胜感激).4. We have heard from China Council for the Promotion of International Trade________(你们有意购买电扇).5. _________(为使你方对我公司经营的各种家用纺织品有所了解), we have pleasure in forwarding you by air one catalogue and a few sample books for perusal.6. We are looking forward to _________(你方早日答复).2. Fill in the blanks with the proper forms of the given expressions:with, large, catalogue, appreciate, reply, benefit,establish, importer, samples, understand, supply, toDear Sirs,By the courtesy of Mr. Black, we are given to ______ the name and address of your firm. We express our desire to ______ business relations ______ you.We are ______ of textiles. We now have a ______ demand for Printed Cotton Piece Goods. From your recently published ______ , we notice that you are able to supply Printed and Dyed Cotton Piece Goods, and we shall ______ it if you would kindly send us some ______ of the goods which you can ______ .We look forward ______ your early ______ and trust that for our mutual ______ we shall be able to conclude some transactions with you in the near future.Yours faithfully,3.Translation：A) Translate the following sentences into English：1．目前我们热切希望扩大各种各样印花布的海外业务，然而遗憾的是在尚未进入欧美市场。