简易全套外贸英语邮件.

p 简易全套外贸邮件

交易的第一步

1. 向顾客推销商品

Dear Sir: May 1, 2001

Inquiries（询问）regarding our new product, the Deer Mountain Bike, have been coming in from all parts of the world. Reports from users confirm what we knew before it was put on the market - that it is the best mountain bike available. Enclosed（附上）is our brochure（手册）.

Yours faithfully

2. 提出询价

Dear Sir: Jun.1, 2001

We received your promotional letter（促销信，销售信） and brochure today. We believe that you would do well here in the U.S.A. Kindly send us further details of your prices and terms of sale（销售条件，买卖条件）. We ask you to make every effort to quote（报价）at competitive prices in order to secure our business. We look forward to hearing from you soon.

Truly

3. 迅速提供报价

Dear Sir: June 4, 2001

Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike. It gives us great pleasure to send along the technical information on the model together with the catalog（样本画册） and price list. After studying the prices and terms of trade（贸易条件）, you will understand why we are working to capacity（尽可能的努力满足要求） to meet the demand. We look forward to the opportunity of being of service of you.

交易的契机

4. 如何讨价还价

Dear Sir: June 8, 2001

We have received your price lists and have studied it carefully. However, the price level in your quotation（报价） is too high for this market. If you are prepared to grant(允许，同意 us a discount of 10% for a quantity of 200, we would agree to your offer. You should note that some price cut will justify itself by an increase in business. We hope to hear from you soon.

Yours truly

5-1 同意进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th. We have accepted your offer on the terms suggested. Enclosed our will find a special price list that we believe will meet your ideas of prices. You should note that the recent advances in raw materials（原材料的研究进展） have affected the cost of this product unfavorably. However, for your order we have kept our prices down.

Sincerely

5-2 拒绝进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th. We regret that we cannot meet your terms. We must point out that the falling market（市场价格下跌） here leaves us little or no margin of profit. We must ask you for a keener price in respect to future orders. At present the best discount offered for a quantity of 200 is 5%. Our current situation leaves us little room to bargain. We hope you will reconsider the offer.

Truly

6. 正式提出订单

Dear Sir: June 15, 2001

We have discussed your offer of 5% and accept it on the terms quoted. We are prepared to give your product a trial（试一试）, provided you can guarantee delivery on or before the 20th of September. The enclosed order （随函所附订单）is given strictly on this condition. We reserve the right of refusal of delivery and/or cancellation of the order after this date. （超过交期我们将保留拒绝或取消订单的权利。）

Truly

7. 确认订单

Dear Sir: June 20, 2001

Thank you very much for your order of June 15 for 200 Deer Mountain Bikes. We will make every possible effort to speed up delivery. We will advise you of the date of dispatch（开船日期）. We are at your service at all times.

Sincerely

8. 请求开立信用证

Gentlemen: June 18, 2001

Thank you for your order No. 599. In order to execute（执行）it, please open an irrevocable L/C（不可撤销信用证） for the amount of US$ 50,000 in our favor （以我方为抬头）. This account shall be available until Sep. 20. Upon arrival of the L/C we will pack and ship the order as requested.

Sincerely

（卖方请求买方开立信用证）

10. 请求信用证延期

Dear Sir： Sep. 1, 2001

We are sorry to report that in spite of our effort, we are unable to guarantee shipment by the agreed date due to a strike at our factory. We are afraid that your L/C will be expired(到期 before shipment. Therefore, please explain our situation to your customers and secure their consent to extend the L/C to Sept.30. 同意将信用证延期至9月30号。

Sincerely

11. 同意更改信用证

Gentlemen: Sept. 5, 2001

We received your letter today and have informed our customers of your situation. As requested, we have instructed the Beijing City Commercial Bank to extend the L/C up to and including September 30. Please keep us abreast of（并驾齐驱）any new development. 有新的情况请立马告知。

交易的进行

12. 抱怨发货迟延

Dear Sirs: Sept. 25, 2001

Concerning our order No. 599 for 200 mountain bikes, so far you have shipped only 50 bikes against the shipment. We are notifying you that we reserve our right to claim on（索赔） you for the shortage, if it is confirmed. We have given our customers a definite assurance that we would supply the goods by the end of September. We hope you will look into this urgent matter.

Yours faithfully

12a. 处理客户的抱怨

Gentlemen: Sept. 30, 2001

In response to your letter of Sept.25, we regret your complaint very much.（我们对你们的抱怨感到非常遗憾）Today we received information from Hong Kong that the remaining 150 bikes were on a ship that developed engine trouble 装货船只引擎出现问题and had to put into port for repairs. The trouble was not serious, and the vessel is now on her way. She would arrive at your place tomorrow or the next day.

Truly

14-1 取消订货

Dear Sirs: Oct. 2, 2001

We are sorry that causes completely beyond your control have made it impossible for you to keep the shipment date of Sept. 30. Since you have failed to uphold

your end of the agreement, we find it necessary to cancel our order. Unfortunately,

Sincerely

14-2 谅解迟运原因

Gentlemen: Oct. 2, 2001

We have received of your notice of delay of shipment due to mechanical troubles on the ship. We are pleased that the order is now on its way. Thank you for the notice. We are eagerly awaiting the ship's arrival.

Yours faithfully

交易的尾声

15. 货物损坏报告

Dear Sirs: Oct. 4, 2001

Upon arrival of your shipment, the ship's agents noticed that case No. 5 was damaged and notified us. The number of articles in the case is correct according to the invoice, but the following articles are broken: (List of articles

As you will see in our survey report and of the ship's agents', that these units are damaged and quite unsaleable. Please send us replacements for the broken articles; we await your reply in due course.

Sincerely

16-1. 拒绝承担损坏责任

Dear Sirs: Oct. 8, 2001

Thank you for informing us of the damaged shipment. Since the units were packed with the best of care, we can only assume that the cases were handled roughly. We therefore urge you to lodge your claim(提出索赔 with the insurance company.

Sincerely

Gentlemen: Oct. 8, 2001

As soon as we got your letter we got in touch with the packers and asked them to look into the matter. It appears that the fault lies with the packaging materials used. We have since corrected the mistake. We apologize for the oversight（疏忽, and are sending a new delivery immediately.

Sincerely

交易花絮

17. 催要逾期货款

Dear Sirs: Nov. 30, 2001

It has come to our attention that your payment is one month overdue（过期未兑）. The units ordered were delivered to you on September 26 and were invoiced on September 30. Payment is due on October 30.付款日是10月30号 We look forward to seeing your remittance 汇款within a week.

Sincerely

18. 付清逾期货款

Dear Sirs: Oct. 3, 2001

We have looked into the cause of the delay in payment and have found that our accounting department made an oversight in making your remittance. We are sorry for the inconvenience. The sum of US$ 20,000 has been sent to you by Telegraphic Transfer电汇 and should reach you sometime tomorrow.

Sincerely