HR007-Email and Internet_电子邮件和互联网

人力资源政策授权人：Subject: Email and Internet 标题：电子邮件和互联网Revision Date:2009-01-01 更新日期：Section No: HCN-IDM-HR007-8.0 文档号：HCN-IDM-HR007-8.0Page 1 of 4第 1 页，共 4 页Replaces Issue Dated:2008-11-13改版发行日期：1.POLICY 政策It is the Hagemeyer China’s policy to ensure that the email and internet are used solely for approved business purposes and in a manner that protects the company’s systems and data, and maintains it’s reputation and standing in the marketplace.海格曼中国此项政策是为了确保电子邮件与互联网的使用仅限于经审批的商业目的，并且在某种程度上保护公司系统与数据的安全，维护公司的声誉及在市场中的地位。

2.DEFINITIONS 定义2.1 Email电子邮件All electronic mails which may be sent internally and externally.电子邮件包括所有发送至公司内部及外部的电子邮件。

2.2 Internet互联网Is a global electronic network which can be used to access information worldwide?互联网可用于获取世界各地信息的电子网络2.3 Ownership of Email Content 电子邮件内容的所有权The content of emails is considered to be the property of the company. The Company reserves the right to access emails created by Employees and to investigate any suspected improper conduct by Employees in the use of email or the Internet.电子邮件的内容属于公司财产。

公司有权获取员工所写的电子邮件，也有权调查员工任何涉嫌不当使用电子邮件或互联网的情况。

3.PURPOSE 目的The purpose of the Email and Internet Policy is to:有关使用电子邮件及互联网的政策目的是: •Ensure that the Internet and email are used for approved businesspurposes.确保电子邮件及互联网运用于经审批的商业目的。

•Ensure that Company systems and data are protected.确保公司系统及数据的安全。

•Ensure that the Company’s reputation and standing in the marketplace is maintained.确保维护公司的声誉及在市场的地位。

•Ensure that Employees comply with the legal requirements of using the Internet and email.确保员工能遵循电子邮件及互联网使用的正当要求。

人力资源政策授权人：Subject: Email and Internet 标题：电子邮件和互联网Revision Date:2009-01-01 更新日期：Section No: HCN-IDM-HR007-8.0 文档号：HCN-IDM-HR007-8.0Page 2 of 4第 2 页，共 4 页Replaces Issue Dated:2008-11-13改版发行日期：4. SCOPE适用范围The Email and Internet Policy applies to all divisions with in Hagemeyer Commerce and Trade (Shanghai) Co., Ltd.此程序适用于海格曼商贸（上海）有限公司所有部门。

5. RESPONSIBILITIES工作职责Responsibility for review and update of this procedure on an annual basis lies with the General Manager.总经理负责该程序的年度复查及更新。

5.1 It is the Employee’s responsibility to: 员工的工作职责是：•Adhere to the policy. 遵循政策。

•Use passwords to protect their PC and email system.使用密码保护计算机及电子邮件系统。

•Keep passwords confidential. 维护密码的保密性。

•Ensure that messages do not contain any comments or messages that are harassing, discriminatory, offensive or defamatory.确保邮件中不包含任何骚扰、歧视、攻击及诽谤性评价及信息。

•Discourage third parties from sending inappropriate messages and immediately delete any inappropriate messages that they receive.劝阻第三方发送不适当内容的信件，并在收到此类邮件后立刻删除。

•Ensure email messages are not left visible on their monitor when they are away from their desk.员工离开座位后，应确保计算机显示器上的电子邮件信息不可见。

5.2 It is the Manager’s responsibility to: 经理的工作职责是：•Ensure the policy is upheld in their area. 确保在其管辖范围内实施该政策。

•Assess the need for internet connections for Employees. 评估员工对于链接互联网的需求。

•Seek General Manager approval for connection to the internet. 向总经理提出链接互联网的许可。

•Address any suspected breaches of this policy immediately.对于涉嫌违反该政策的情况立即予以指出。

5.3It is the Industry Distribution Director’s responsibility to:工业分销总监的工作职责是：•Approve all internet connections within the Business Unit 审批该部门所有互联网的链接人力资源政策授权人：Subject: Email and Internet 标题：电子邮件和互联网Revision Date:2009-01-01 更新日期：Section No: HCN-IDM-HR007-8.0 文档号：HCN-IDM-HR007-8.0Page 3 of 4第 3 页，共 4 页Replaces Issue Dated:2008-11-13改版发行日期：6.GUIDELINES方针6.1 AppropriateUse正当使用Appropriate, professional and factually accurate words and expressions must be used at all times in any electronic communication. It is critical that the email and internet not be used inappropriately for any of the following purposes:任何电子通讯的文字及表达方式都应恰当、专业、精准。

重要的是不可为以下这些目的而使用电子邮件及互联网：•To carry defamatory or obscene material.用来传播诽谤性或是淫秽的资讯。

•To access and/or download pornographic material.用来获得和/或下载色情的资讯。

•In breach of the Equal Opportunity Policy.违反平等机会政策。

•In a manner which may constitute sexual harassment or discrimination of, or against, any individual or group of individuals, whether inside or outsidethe business.以某些方式造成对他人的性侵犯及歧视，或是反对公司事务内外的任何个人及团体。

•To transmit any material damaging to a person’s or Company’s reputation.散发任何关于损坏公司或是个人声誉的资讯。

•In connection with the violation or attempted violation of any law违法行为或企图违法的行为6.2 Confidentiality 机密The Internet is not a secure network and users should note that any data sent or received via the Internet could be intercepted.互联网并不安全，用户需注意任何通过互联网发送或是接受的内容都可能被拦截。

6.3 Protecting Access and Data 保护数据库及其数据Access to systems and data should be protected, so Employees should: 为了保护数据库系统及数据的安全，员工应该•Use passwords to protect their computer and email letterbox.使用密码保护计算机及电子邮箱•Keep their passwords confidential.保持密码的保密性•Take all reasonable steps to ensure their computer is protected, such as locking their computer when they leave their work area.使用所有合理的手段保护计算机，例如：当员工离开座位时，使用电脑锁。