Report

Significance. Tell why the topic is important. You may wish to quote experts or cite newspapers, journals, books and other secondary sources to establish the importance of the topic. Scope. Clarify the boundaries of the report, defining what will be included or excluded. Organization. Launch readers by giving them a road map that previews the structure of the report.

Procedure- The procedure provides the exact steps taken and methods used for the report. Findings- The findings point out discoveries made during the course of the report investigation. It discusses, analyzes, interprets, and evaluates the research findings or solution to the initial problem. This is where you show the evidence that justifies your conclusions.

Background. Describe events leading up to the problem or need.
Problem or purpose. Explain the report topic and specify the problem or need that motivates the re
The problems can be summarized as:
The differences between Dadi Factory in Dongguan and Dashan Factory in Shenzhen were not considered when setting production targets. The recruitment problem will continue as long as the company offers lower salaries compared with other local companies.



Terms of Reference- This section gives background information on the reason for the report. It usually includes the person requesting the report (e.g. Margaret Anderson, Director of Personnel has requested this report on employee benefits satisfaction.), and when the report needs to be presented (e.g. The report was to be submitted to her by 28 June.).


3. ___________ is a formal review of employees’ work during a given time, for example, a year.

4. ___________ is a report which analyzes the market and proposes some solutions or new strategies for a product or service.


1. __________ is broadly defined as a document that presents information about a project. There are many kinds of reports and in this unit you will learn three simple types of business reports: 2. __________ are about the day to day business and are written at certain times (for example, at the end of every month or every quarter) to let managers know how plans are being carried out. In general, they tell people how a company is moving toward its goals.


Conclusions- The conclusions provide logical conclusions based on the findings. Recommendations- The recommendations state actions that the writer of the report feels need to be taken based on the findings and conclusions.

Sample
1 2 3
To: Mr. John Smith, General Manager From: Li Jianjun, District Manager Subject: Quarterly report from July, 2003 to September,2003 Date: 26th September, 2003 Introduction This report aims to inform the General Manager about the performance of the Dadi Factory in Dongguan and Dashan Factory in Shenzhen during the third quarter this year.
Routine report
Situation: The District Manager in Morlanda Company is writing a quarterly report to the General Manager at the end of September to inform him the performance of the company’s manufacturing factories in Dongguan and Shenzhen during the third quarter this year.
Personnel problems It is also difficult to recruit new people. That’s why $9,000 was allocated for job advertisements. Low salary rates are largely to blame. For example, maintenance and electrical engineers are only paid $150 per month basic.
Structure
To: (the reader of the report, his job title) From: (the writer of the report, his job title) Subject: (What the report is about) Date: (The date of the report)


( Hints: some reports might record historical information that will be useful to assist in future decision making.)

Purpose of Business Reports

A business report conveys information to assist in business decision-making. The business report is the medium in which to present this information. Some reports might present the actual solution to solve a business problem; other reports might record past business information that is used toward future business planning.

Types

of business reports
Do the exercises and try to obtain the definition of different types of business reports.
Performance evaluation（绩效考核，工作评 估） A business report Business proposal Routine reports（例行报告，日常报告）
Report
Do you agree to all the following statements about a business report? 1. A business report helps with decisionmaking. 2. A business report summarizes what happens in a company. 3. All business reports must present solutions to some business problems.