uint4职场英语textA原文及翻译

每一步都可以被委派。
如果你负责主持会议，并且你选择委派组织会议的任务，确保在会议开始前熟悉议程、目标和任何相关的背景信息。
HOW TO RUN EFFECTIVE MEETINGS
The meeting leader or facilitator is responsible for setting the meeting tone, keeping the discussion on track, andmaking sure everyone has a fair chance of being heard. The leader or facilitator should also summarize relevantpoints and tie things together when the discussion jumps around between interrelated topics.Filling the role of leader or facilitator is no easy task, especiallywhen personal agendas clash ormisunderstandings occur. Although a well-planned meeting will significantly reduce surprises and meetingconfusion, there is no guarantee everything will run smoothly, even with the best planning. Here are somesuggested guidelines on how to run effective meetings:
Location and Time
Select a meeting place that best matches the participant's needs, the objective, and the meeting structure.When planning where to meet, give consideration to size, comfort,accessibility, adequate parking, room acoustics, equipment needs, etc. Choosing a meeting time dependson the availability of participants and meeting facilities. The anticipated length of the meeting shouldalso be a factor in deciding when to schedule the meeting.
Participant:
Who needs to attend this meeting to accomplish the purpose?
Structure:
How should the meeting be organized to best accomplish the purpose? Some techniques may include:guest speakers, videos, brainstorming sessions, panel sessions, discussion groups, demonstrations, etc.Whatever technique is selected, it should have the greatest impact on the participants to attain themeeting objective.
Planning does take a certain amount of time, however the burden of planning does not have to fall fully on theleader’s shoulders. The leader is responsible for seeing that the planning gets done, not necessarily for doing it.Every step can be delegated. If you are responsible for conducting the meeting and you chose to delegate thetasks of organizing the meeting, make sure you are familiar with the agenda, objectives, and any relevantbackground information before the meeting begins.
目的:
计划会议的目的。
确定会议的目的或目标(例如，就志愿者领袖如何分配他们的时间达成共识)。
参与者:
为了达到这个目的，谁需要参加这个会议?
结构:
会议应该如何组织以达到最佳的目的?
一些技术可能包括:嘉宾演讲者、视频、头脑风暴、小组讨论、讨论小组、演示等等。无论选择什么技术，都应该对参与者产生最大的影响，以达到会议目标。
How to organize and run effective meetings
Good meetings aren't accidents - they are the result of good planning. The timeyou spend before will result in major benefits later by efficiently using themeeting time, accomplishing objectives, and avoiding the need for follow-upmeetings. When deciding to hold a meeting, you should also decide who shouldattend and what is the purpose of the meeting. To help in planning meetings,below is a checklist of major elements essential for meeting effectiveness.
职责:
不仅要相互理解会议的目的，还要理解个别任务以及它们如何融入整个项目。
那些更专注于头脑风暴或创造力的会议可能只需要很少或没有单独的任务。
在以任务为导向或决策为导向的会议中，最好准备一份指定职责的书面总结，以便每个人都知道他们对会议的职责是什么。
Confirmation:
Ifit is a first meeting or if the meeting is on a new day or time, individually contact all participants aweek to three days before the meeting day. Contact can be as simple as sending everyone a friendlyreminder through office e-mail, phone calls, or a post card reminder through the mail. For regularlyscheduled meetings, choose a location and meeting time and try not to change it.
There are a variety of agenda styles but essentially they should contain atleast the following elements:titeting), time (e.g. 8:00-10:00 a.m.),date,location, discussion items, and names of persons responsible for coveringeach item. Some people prefer to include time allotments for each agendaitem to improve meeting effectiveness (e.g. review minutes 13:05-13:15 p.m.).
好的会议不是偶然的——它们是好的计划的结果。
通过有效地利用会议时间、完成目标和避免后续会议的需要，您以前花费的时间将会带来重大的好处。
在决定召开会议的时候，你也应该决定谁应该参加会议，会议的目的是什么。
为了帮助计划会议，下面是会议有效性的主要要素的清单。
Purpose:
Plan meetings with purpose. Define the purpose or objective of the meeting (e.g.to reach consensus onhow volunteer leaders should allocate their time).
议程
会议议程应至少在会议前三天准备好并分发给与会者。
议程对于成功的实现有三种方式:1)明确目标，让人们了解会议的目的和任务;
2)在会议前分发会议议程，帮助与会者计划和准备做出有效贡献;
会议议程为讨论提供了方向和重点。
议程形式多种多样，但本质上至少应包含以下要素:标题(如评估评审会议)、时间(如上午8:00-10:00)、日期、地点、讨论项目，以及负责覆盖每个项目的人员的姓名。
地点和时间
选择一个最适合参与者的需求、目标和会议结构的会议场所。
在规划会议地点时，要考虑到会议的规模、舒适性、可及性、足够的停车位、房间音响、设备需求等。选择会议时间取决于会议参与者的可用性和会议设施。