商务英语写作 备忘录ppt课件
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备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
目了然； 6. body:在以上书端内容下空一两行写正文（body），语
言简要明了，表达清楚；正文部分可免去称呼和客套语. 7. Reference Initials：有时在正文下空一行处需写上经手人
姓名或姓名首字母；该部分可省略. 8. 有些备忘录如需留副本，可加上cc.( carbon copy，副
11
Memorandum To: General Manager From: Wang Gang, Manager of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods
Mr. Wang Gang called at 9 a.m. He says they haven’t received our goods so far. We should contact him immediately if we haven’t delivered the goods yet. Otherwise they would have to cancel the order.
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
商务英语写作备忘录写作
3.3 Trip report memo （行程型备忘录）
• A trip memo is usually sent to a supervisor after an employee returns from a business venture. It has the same four parts as response memo: purpose statement, summary, discussion and action.
Sample 1
Memo To: Kelly Anderson, Marketing Executive From: Andy Smith, Market Research Assistant Date: May 18, 2016 Subject: Summer Clothes Line Promotion
Sample 4
MEMORANDUM To: Paul Leroy, Regional Sales Manager From: Lee Wei, Assistant Sales Manager Date: May 20, 2016 Subject: About the Inquiry Purpose: I have dealt with the inquiry that you passed to me on Friday. Summary: This inquiry was from MR LEE Caterers of Central, who wanted to know whether we could offer him a special wholesale discount on food and wine for his business. Discussion: I told Mr. LEE that Stop & Shop was a retail, rather than a wholesale supermarket chain. However, I also told him that we could offer his company the same discount facility offered to all our customers --- 5% discount on orders over $1,000. Action: However, I made it clear that payment had to be made no later than 20 days after receipt of invoice, and that payment after that time was subject to interest and all discounts became void.
商务英语写作3备忘录
Business Writing in English
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
备忘录(memo)页PPT文档
(d o u b le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
… … … … … … … … … … … ..
Te x t o f the m e m o
Brief introduction 备忘录是一种非正式的公文函件，通常用于在
公司内部快速、有效地传递关于人事任免、会议 通知、公司政策等方面的信息，是公司内部最普 通的书面交流形式。备忘录一般由日期、收件人、 发件人、事由和正文组成，有时也会包括一般书 信里常见的称呼语、结尾敬语和签名，但多数情 况下省略不用。备忘录一般简洁短小，结构清晰、 阅读方便、传递迅速。
头；
3. To:收件人姓名、职务等，可以免写称谓； 4. From:发件人姓名、职务等，免称谓； 5. Subject/ Re.:事由/主题，简要概括征文内容,使收件人一目
了然；
6. body:在以上书端内容下空一两行写正文（body），语言 简要明了，表达清楚；正文部分可免去称呼和客套语.
7. Reference Initials：有时在正文下空一行处需写上经手人姓 名或姓名首字母；该部分可省略.
To:
(d o u b le -s p a c e d )
F ro m : (d o u b le -s p a c e d ) S u b je c t:
T h e o rd e r o f th e s e ite m s m a y in fre q u e n tly v a ry.
(d o u b le -s p a c e d )
商务英语写作 备忘录
They don not need insurance and we will pay for sea transport.
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
商务英语写作 备忘录与会议记录PPT课件
Tips for a good memo body (additional):
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
《实用英语写作教程》课件—备忘录
Memos 备忘录
备忘录，是一种用以备忘的公文。 是单位内部各部门之间为了联系方便而使用的一种最普通的书面交 流形式，主要用来提醒、督促对方或就某个问题提出看法或意见，备忘录可以快速、有效地传递信息，如 升职、开会通知和宣布公司政策等等。
备忘录通常由标题和信息两部分组成。 标准的标题部分包括收件人 （To）、 发件人（From）、日期 （Date）和主题（Subject）。 备忘录通常不需要写称呼，也不需要在结尾处写结束语。
2.3.1 Samples
译文
销售部经理John Green, 给本公司其他各部门经理写一个内部通知。 主题： 讨论2006年度第三季度（the 3rd quarter）的销售计划 时间：2006年6月16 日 内容：本部门已制订了2006年第三季度的销售计划。 将于2006 年6 月 18 日下午2:00在本公司会议室开会， 讨论这一计划。 并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
I suggest that I write immediately to him to apologize and tell him to ignore the invoice he has. I shall then make sure that he gets a replacement invoice in the near future.
2.3.1 Samples
Sample 2
Memorandum From: Mr. Gary Nichols To: Mr. John Kent, Sales Accountant Date: December 16, 2008 Subject: Complaint frPractice
Practice
备忘录，是一种用以备忘的公文。 是单位内部各部门之间为了联系方便而使用的一种最普通的书面交 流形式，主要用来提醒、督促对方或就某个问题提出看法或意见，备忘录可以快速、有效地传递信息，如 升职、开会通知和宣布公司政策等等。
备忘录通常由标题和信息两部分组成。 标准的标题部分包括收件人 （To）、 发件人（From）、日期 （Date）和主题（Subject）。 备忘录通常不需要写称呼，也不需要在结尾处写结束语。
2.3.1 Samples
译文
销售部经理John Green, 给本公司其他各部门经理写一个内部通知。 主题： 讨论2006年度第三季度（the 3rd quarter）的销售计划 时间：2006年6月16 日 内容：本部门已制订了2006年第三季度的销售计划。 将于2006 年6 月 18 日下午2:00在本公司会议室开会， 讨论这一计划。 并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
I suggest that I write immediately to him to apologize and tell him to ignore the invoice he has. I shall then make sure that he gets a replacement invoice in the near future.
2.3.1 Samples
Sample 2
Memorandum From: Mr. Gary Nichols To: Mr. John Kent, Sales Accountant Date: December 16, 2008 Subject: Complaint frPractice
Practice
商务英语写作ppt课件
我们今天通过中国人民银行大连分行 就第3422号定单开立了以你方为受益人的 不可撤消的信用证，金额为9千美元。
.
L/C 常用搭配
今天，我方收到由美国花旗银行开出的以你 方为付款人的金额为3500美元的信用证。
We received an L/C for USD 3,500 for your account by the Citi Bank this morning.
Specimen 1
.
Specimen 1 Dear Sirs Our past purchases of Electrical Fans from
you has been paid as a rule by confirmed, irrevocable L/C, which has indeed cost us a great deal. From the moment to open credit till the time our buyers pay us, the tie-up of our funds lasts about three months. Under the present circumstances, this question is particularly taxing owing to the tight money condition and unprecedentedly high bank interests.
Return
.
Introduction
When shall L/C be opened:
It is the usual practice that the letter of credit is to be opened and to reach the sellers 30 days ahead of shipment so as to give the seller enough time to make preparation for shipment, such as making the goods ready and booking shipping space. For prompt shipment, it is advisable that the letter of credit be issued in good time.
.
L/C 常用搭配
今天，我方收到由美国花旗银行开出的以你 方为付款人的金额为3500美元的信用证。
We received an L/C for USD 3,500 for your account by the Citi Bank this morning.
Specimen 1
.
Specimen 1 Dear Sirs Our past purchases of Electrical Fans from
you has been paid as a rule by confirmed, irrevocable L/C, which has indeed cost us a great deal. From the moment to open credit till the time our buyers pay us, the tie-up of our funds lasts about three months. Under the present circumstances, this question is particularly taxing owing to the tight money condition and unprecedentedly high bank interests.
Return
.
Introduction
When shall L/C be opened:
It is the usual practice that the letter of credit is to be opened and to reach the sellers 30 days ahead of shipment so as to give the seller enough time to make preparation for shipment, such as making the goods ready and booking shipping space. For prompt shipment, it is advisable that the letter of credit be issued in good time.
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6
Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007
3
备忘录的基本格式如R下e:（N排ew列Ye格ar式Pa多rty为齐头式）：
Subject: Autumn Trading Fair
Memo
Subj.: Christmas Celebration
To: 写出全名，有时可SU以B加JE上CT职: B位eefits Coordinator From:写出全名，有时Su可gg以es加ts 上职位 Pinggu Outing
1
How to write a business memo
内容简短：备忘录市商务书面沟通中最简短的形式 之一，具备快速阅读的特征。
信息具体：如果要用备忘录告诉同事们有个会议或 活动，就把具体的日期时间告诉他们。
内容有组织：便于读者呢个迅速找到需要的信息。 不管是直接还是委婉，内容都要有组织，不要让对 方浪费时间思考你是什么意思。
7
Practice 1
Your company’s Sales Director is visiting you next Thursday morning.
Write a memo to your assistant, Kerstin: Telling her about the visit; Explaining the reason for the visit; Saying what information the Sales Director will
Date: 写出完整日期，月份可，具体
Message: 直接写出重点，用一到两个句子把主要的信
息写出来。可以只有一个句子，也可以有好几个段落。
4
To: From: Date: Subject:
Memo
Dispatch Department Brian Davison
They don not need insurance and we will pay for sea transport.
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
2
The format of a memo
汉语的“备忘录”来自英语的memorandum， 实 际 应 用 中 通 常 使 用 其 缩 写 形 式 memo ， 作 标题时一定要大写首字母，或者四个字母都 大 写 。 备 忘 录 由 名 称 (title) ， 标 题 区 (heading)和正文 (body)三部分组成。其中标 题区包括四部分内容：备忘录的撰写人，收 件人，发送日期及主题。
Memorandums
What is a memo? It is a format of internal communication, which can communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Our company’s Sales Director, Mr. Johnson, is visiting our branch next Thursday morning to check the sales picture of our region. Please prepare the sales figures of all our product lines for his inspection.
need on the day. Write about 30-40 words.
8
To: From: Date: Subject:
Memo
Ms Kerstin Stephen Chan, Managing Director 5th March, 2013 About the visit of Sales Director
Thanks!
9
Practice 2
You are a manager and going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July.
Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007
3
备忘录的基本格式如R下e:（N排ew列Ye格ar式Pa多rty为齐头式）：
Subject: Autumn Trading Fair
Memo
Subj.: Christmas Celebration
To: 写出全名，有时可SU以B加JE上CT职: B位eefits Coordinator From:写出全名，有时Su可gg以es加ts 上职位 Pinggu Outing
1
How to write a business memo
内容简短：备忘录市商务书面沟通中最简短的形式 之一，具备快速阅读的特征。
信息具体：如果要用备忘录告诉同事们有个会议或 活动，就把具体的日期时间告诉他们。
内容有组织：便于读者呢个迅速找到需要的信息。 不管是直接还是委婉，内容都要有组织，不要让对 方浪费时间思考你是什么意思。
7
Practice 1
Your company’s Sales Director is visiting you next Thursday morning.
Write a memo to your assistant, Kerstin: Telling her about the visit; Explaining the reason for the visit; Saying what information the Sales Director will
Date: 写出完整日期，月份可，具体
Message: 直接写出重点，用一到两个句子把主要的信
息写出来。可以只有一个句子，也可以有好几个段落。
4
To: From: Date: Subject:
Memo
Dispatch Department Brian Davison
They don not need insurance and we will pay for sea transport.
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
2
The format of a memo
汉语的“备忘录”来自英语的memorandum， 实 际 应 用 中 通 常 使 用 其 缩 写 形 式 memo ， 作 标题时一定要大写首字母，或者四个字母都 大 写 。 备 忘 录 由 名 称 (title) ， 标 题 区 (heading)和正文 (body)三部分组成。其中标 题区包括四部分内容：备忘录的撰写人，收 件人，发送日期及主题。
Memorandums
What is a memo? It is a format of internal communication, which can communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Our company’s Sales Director, Mr. Johnson, is visiting our branch next Thursday morning to check the sales picture of our region. Please prepare the sales figures of all our product lines for his inspection.
need on the day. Write about 30-40 words.
8
To: From: Date: Subject:
Memo
Ms Kerstin Stephen Chan, Managing Director 5th March, 2013 About the visit of Sales Director
Thanks!
9
Practice 2
You are a manager and going to spend holidays in Hawaii in June. Suddenly you received a letter from an important customer, Mr. Elton Deland, who will arrive on 25th June and discuss the claim. You have to delay the trip till July.