职称英语综合类概括大意第二篇 The Paper Chas逐句翻译

第二篇The Paper Chase 文件整理

"Running a house is lot like running a business." says Stephanie Denton, a professional organizer based in Cincinnati, Ohio, who specializes in both residential and commercial paperwork and record keeping. Stephanie Denton是俄亥俄州辛辛那提地区的职业筹划人，专门负责居民和商业部分的文书和记录工作。他说，"打理房子更像做生意"。To get a successful grip on organizing documents, bills, and other materials, Denton suggests the following tips:如何成功地组织文件、账单和其他材料，Denton提供了如下建议：Create a space in which you can always do your paperwork. 创造一个可以一直做文书工作的空间。This is perhaps the most important element of a successful system.这或许是一个成功机制的最重要的部分。If you can't devote an entire desk to the task, at least invest in a rolling file cart to store active paperwork and a two-drawer file cabinet for family records. 如果你没有整张桌子的话，至少要有一个可以移动的小车来储存那些经常使用的文书，还要有一个带两个抽屉的柜子来存放家庭记录。Store the rolling file cart wherever it is most convenient and comfortable to do your work.把这个可移动的小车放在你工作最方便、最舒适的地方，whether

that is the kitchen, office, or family room.无论是厨房、办公室还是家庭游艺室。

When in doubt, throw it out, the first step to implementing a workable filling system is to eliminate paper you don't use, don't need, or that you could easily access again elsewhere. 当有怀疑的时候，就把它扔出来。建立一个可行的档案系统，首先要把那些你不用、不需要或者你可以在其他地方轻易得到的文件扔掉。Throw out duplicate statements, old catalogs, and all of the coupons, mailings, or offerings you'll never have an opportunity to use or even read.扔掉那些复件、旧索引和所有你永远不会有机会使用甚至阅读的优待券、邮件和礼券。

Set aside two days a month to pay bills.每个月留出两天时间付账单。if a monthly due date doesn't fit into your cycle, call up the creditor and suggest a more convenient date.如果每个月的结账日期不适合你，打电话给你的债权人并建议换一个更方便的日期。Keep two manila folders at the front of your system for current bills - one to correspond with each bill-paying day - and file all incoming bills. 在你当前的账单系统前放两个马尼拉折叠夹为最近的账单，建立一个与每个结账日相对应的账单系统，和用来整理所有进来的账单。Keep a list in the front of each folder of what needs to be paid

in case the invoice never arrives or gets misplaces.在每个需要付账的文件夹前列一个清单以防发票没到或者放错了地方。

Think of your filling system not as a rigid tool, but as a living, breathing system that can accommodate your changing needs.你的档案系统不是一个严格的工具，而是一个活生生的、能够呼吸的、能适应你不断变化需要的系统。 A good filling system is both mentally and physically flexible. 一个好的档案系统要有心理和身体两个方面的灵活性。Everyone's needs are different, says Denton, but when devising a filling system, ask yourself: "Where would I look for this?"Denton说，每个人的需要都是不同的，但是在设计档案系统前问问自己，"我要到哪儿去找它呢?" Create main headings for your filling system, such as investments, Taxes, Children, and so forth, and file individual folders under the main headings. Never overstuff your files.为你的档案系统加上主要的标题，比如投资、税务、孩子等，然后将文件夹分类放在标题下。不要把你的文件夹塞得过满。

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