文档管理系统介绍(英文版)PPT课件
项目文档管理程序(英文版)
CONTENT1. PURPOSE (3)2. SCOPE (3)3. DEFINITION ............................................................................ (3)4. RESPONSIBILITY............................................... ............................. (3)5. DOCUMENT HANDLING POINT ............................................. .. .. (4)6. PROCEDURE ................................................................................... . (4)7. REGISTRATION/RECORD ....................... ............................. .. (5)1. Purpose1.1 To ensure that all documents related to the Project are:-Prepared in accordance with the requirements of the contract, and (format, identification,etc.) legible, clear, dated, reviewed and authorized prior to release;-Easily traceable and retrievable;-Distributed to appropriate personnel in accordance with a documented distributionlisted; and-Retained (archived) as per requirements of the contract and protected againstdestruction and deterioration.1.2 To ensure that revised documents are properly controlled so that the right documentsare in use and that obsolete documents are prevented from being used.2. ScopeThis procedure applies to all correspondence and documents generated by XXXX and to be submitted to the owner, Class and third party if necessary formally from XXXX3. Definition3.1 Project:3.2 Files: Any written communication on the Project, including letters, faxes etc.3.3 Documents: Procedures, reports, meeting minutes, manuals, certificate and data sheet,QC inspection reports and records and others formally issued as part of the project works.3.4 Drawing: Technical drawings issued by shipyard, review or approved by owner/Class,and used for construction activity.4. Responsibility4.1 Project Manager: The Project Manager is responsible for ensuring that the documentcontrol, file management and maintenance of correspondence/document registers forthe Project are operated in accordance with this procedure.4.2 Document Controller: The document controller is responsible for:-Receiving, distribution and filing of the incoming and outgoing documents, files and drawings in proper channel;-Collect back any obsolete document or drawing to prevent from being used-Registration or record for the document handling is maintained.-Revising the document control procedure to meet the requirement andpractical operation, if necessary4.3 Project Team Members: All personals of XXXX involved in this project areresponsible for ensuring the procedure being properly implemented.5. Document Handling Point5.1 Document Controller is the only person assigned to receive and transmit document/ file/drawing in Project Team and Technical Department.6. Procedure6.1 Document / file coding6.1.1 A procedure for document or file coding and numbering is established,controlled by project manager and implement by the designated DocumentController6.1.2 All outgoing document / files from project team or Technical Center will beproperly numbered uniquely6.2 Document Transmission6.2.1 All outgoing document/files should be approved by project manager or designatedperson before sending out6.2.2 As per transmission procedure, the transmittal should be prepared and properlyapproved6.2.3 The transmittal should be signed by the receiver once the documents / files /drawings handed over.6.3 QA/QC Inspection WorksheetInspection request form and inspection reports and record for QC daily activities shouldbe prepared and submitted to owner and Class for filing by hardcopy, no transmittal isapplied.The QA/QC engineer and inspector will be the person to be responsible for suchworksheet handover.6.4 Filing6.4.1 All files, documents and drawings should be maintained one hardcopy indocument controller room6.4.2 All files, documents and drawing should be organized and classified as per type ofthe document6.4.3 Intermediate document for QA/QC can be temporarily kept in QA/QC engineer.Final or closed QA/QC document should be sent to Document Controller for filing.6.5 Control Flow chart6.5.1Drawing Submission for Approval/Review6.6 Internal Document Flow chart7．Registration/Record7.1 Document Controller is responsible for registering of incoming, outgoing and internallycirculated files, documents and drawing etc.7.2 The record should be stored in computer in spreadsheet and organized for easysearching。
edoc2企业文档管理系统简介(系统概述)
事务处理流程
其它文档通过扫描变成文件
edoc2
申请信息通过电子表单输入 评估资料 表单提交到edoc2
客户文件在edoc2中自动生成 实现与内部或外部系统之间数据 交换 文档衍生系统 更多的文档和相关信息自动生成并 呈递到客户面前
edoc2 使用工作流,客户文件通过申请流程被转 发到相关人员实施评估/审核/确认 申请文件按照IT策略转移到适 合的存储系统中
消息或邮件 短消息 通知和消息 服务
订阅
报表统计
edoc2
edoc2
edoc2的背景介绍
edoc2 -企业文档管理简易之道
edoc2
• edoc2的开发团队有近十年为世界级企业提供服 务的经验，并且非常了解他们的需求、遇到的问 题和实际的管理运营模式 • 针对这些问题和长时间的积累，2005年向市场推 出了成熟的企业文档解决方案edoc2企业文档管理系
业务挑战 – 管理者
edoc2
• 如何保护企业中的保密文档？ • 如何得到集中、安全的文档 存放中心？ • 现在知识人员的流动都比较 大，这样很容易造成知识的 流失。（人才流失=知识流失） • 缺乏有效机制鼓励员工为企 业贡献和分享他们的经验和 知识。 （打造学习型组织， 培养企业竞争能力） • 缺乏有效手段对纸质文档进 行电子化，形成可重用的文 档。 （书籍，资料，文献）
书籍资料文献多个文档修改者审文档需要安全保护edoc2edoc2文档管理系统的简易之道文档管理文档获取文档应用文档分析?识别?文档?消息?邮件?讨论?项目?联系人公司?员工专家?业务流程?知识库?存储?加密压缩?转换?索引?关联?协同?安全控制?版本控制?审计?同步?分布存储?搜索?多视图?智能桌面?内容目彔树?订阅?提醒?讨论?共享?贡献?发布?系统资源?访问日志?贡献程度?关注度排名?活跃程度排名?审计跟踪?统计报表?智能分析底层数据库以及文档门户平台edoc2面向文档管理中所有的参与者edoc2文档中心修订审批文档管理搜索浏览查看信息使用文档创建创建收集edoc2edoc2文档管理系统的简易之道集中存储管多种获取方式索引转换共享关联安全控制全面的文档管理分析报表消息服务人员组织操作日志管理支撑桌面应用上传应用系统导入扫描识别邮件信息讨论及纪要其他组件ultimus工作流引擎共享分发归档销毁修订全面的流程管理edoc2基于sharp的事务内容管理输入工作流处理发布扫描和传真应用输出纸张和表单门户数据和文档企业业务应用analyzeanalyzedeploydeploymonitormonitorexecuteexecute优化归档库记录和遵从管理信息保护和安全与企业应用集成优化的存储edoc2edoc2事务处理流程申请信息通过电子表单输入客户文件在edoc2中自动生成实现与内部或外部系统之间数据交换使用工作流客户文件通过申请流程被转发到相关人员实施评估审核确讣更多的文档和相关信息自动生成并呈递到客户面前记录管理存储管理系统edoc2其它文档通过扫描变成文件评估资料完成的申请文件作为记录并根据规范实施遵从策略申请文件按照it策略转移到适合的存储系统中文档衍生系统表单提交到edoc2edoc2edoc2的功能易用性简介自定义的分类以及属性edoc2edoc2的功能可管理性简介文档的创建文档的共享和协作文档的权限管理文档的发布和分发流程文档的存储归档和销毁文档的审计与其他系统的整合apiedoc2edoc2解决方案适用场景文控中心documentcontrolcenter资料管理recordmanagement政府
管理信息系统精要版最新版英文教学课件第1章
Business Information Systems
in Your Career
Essentials of Management Information Systems
Chapter 1 Business Information Systems in Your Career
STUDENT LEARNING OBJECTIVES
Essentials of Management Information Systems
Chapter 1 Business Information Systems in Your Career
The Role of Information Systems in Business Today
Interactive Session: People Meet the New Mobile Workers • Read the Interactive Session and then discuss the following questions:
Essentials of Management Information Systems
Chapter 1 Business Information Systems in Your Career
THE SF GIANTS WIN BIG WITH INFORMATION TECHNOLOGY
• San Franciso Giansts/AT&T Stadium uses Fieldf/x to improve team decision making, Qcue to provide dynamic ticket pricing, and wireless technology to provide services for fans.
ITS 系统简介(英文ppt)
1
With the economic develoment, traffic congest ion, worsening obstruction, traffic pollution and accidents in prison also increased significantly ,and the road network capacity can not meet the needs of traffic growth.
2
Outside Europe, the U nited States, Japan, ne wly industrialized and developing countries a lso started a compreh ensive development a nd research of ITS.
Problems
2
Traffic safety Traffic congestion Environmental poຫໍສະໝຸດ lution斝作品3
According to expert studies, after the use of Intelligent Transportation Systems, the number of death in the traffic accidents each year can be reduced by 30%, improve transport efficiency in the use of more than 50%
Applications in the United States
vehicle security system
1
electronic toll collection road and vehicle management systems real-time automatic positioning system commercial vehicle management system
管理信息系统(英文版第7版)教学课件kroenke_emis7e_inppt02
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Q5: What Data Characteristics Are Necessary for Quality Information?
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2-13
Where Is Information?
• Graph is not, itself, information • Graph is data you, and others, use to conceive information • Ability to conceive information from data determined by
• BPMN doesn't show costs directly – Cost is labor to perform activity – Computer network, email, or other system needed to support data flows • Cost of infrastructure part of business process costs. Use an Information System to Store Vendor Data
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2-18
Ethics Guide: I Know What’s Better, Really
• You believe that Alternative Two is vastly preferable
管理信息系统(英文版第7版)延伸课件kroenke_emis7e_inppt_ce14
Data Breaches
Study Questions
Q1: What is a data breach? Q2: How do data breaches happen? Q3: How should organizations respond to data breaches? Q4: What are the legal consequences of a data breach? Q5: How can data breaches be prevented?
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Q1: What is A Data Breach?
• Data breach – Unauthorized person views, alters, or steals secured data
• 1+ billion people affected in past 5 years, 75% of breaches happened in US
• Rogue internal employees • Credit card fraud, identity theft, extortion, industrial espionage
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Q2: How Do Data Breaches Happen?
Indirect Costs • Loss of reputation • Abnormal customer turnover • Increased customer acquisition activities • Additional $3.3 million per incident in US
管理信息系统(英文版第7版)教学课件kroenke_emis7e_inppt11
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International Outsourcing
– Can they do Android? • Company growing quickly, but well managed? • Uncertain security, time risks • Bite the bullet and hire own programmers?
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• Know how to be a better consumer of IS department services
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How Does the Knowledge in this Chapter Help You? (cont’d)
11-16
Risk Reduction
• Caps financial risk • Ensures quality or avoids substandard quality • Less likely to pick wrong hardware, software, network protocol,
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Salaries for Information Systems Jobs
管理信息系统(英文版第7版)延伸课件kroenke_emis7e_inppt_ce13
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Q4: How Are OLAP Reports Dynamic?
Create Information by Sorting
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Sales Data Sorted by Customer Name and Grouped by Number of Orders and Showing Purchase Amounts
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Components of a Reporting System
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cet Characteristics
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OLAP Sales Report by Product Family, Store Country, State, Store Type
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OLAP Sales Report by Country, State, City and Store Type
Create Information by Grouping & Summing
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管理信息系统(英文版第7版)延伸课件kroenke_emis7e_inppt_ce04
Find Patterns Within Text Values
Select cells J1 and J2, then drag produces sequence
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Q4: How Can You Insert and Delete Rows and Columns and Change Their Size?
ce04-12
Entering Identical Data In Multiple Cells: Step 2
Click &drag
Click left mouse button on little black box and drag cursor to cell G7
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Sophisticated Entry of Patterned Data in Multiple Cells
Select cells for pattern in columns A and C
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– Click and hold on bottom of row number (cursor changes to vertical bar).
– Drag mouse to desired row height.
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Copyright © 2017 Pearson Education, Inc.
管理信息系统(英文版第7版)延伸课件kroenke_emis7e_inppt_ce11
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Q5: What Are Content Management Systems? (CMS)?
• Information systems to support management, deliver documents, other expressions of employee knowledge
• Transform interactions from organization-centric into mutually satisfying humane, community relationships.
• "Consumers become humans" • Premeditated alignment of SMIS with organization’s strategy
• Companies selling complicated products share product knowledge with employees and customers
• Microsoft shares knowledge about how to use Data Transformation Services to move data from Oracle database into Excel with data miners in world
– Which tweets get most attention, posts generate most traffic, SM platform generates most referrals?
• Senior managers see regular progress reports • Be educated about changes in social media landscape • Watch for SM success stories and inform upper management
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文档管理-1.5文件导出
可根据实际情况选择档案属性， 按需导出档案清单，用于案卷目录等。
WebDAV
webdav IMAP
传真机
FTP/
WebDAV
IMAP
OA等其他系统
扫描仪
邮箱
文档收集-网页上传
单个，多个文件网页上传 文件夹批量上传
Upload files
Upload multiple files by browser Upload large size file or folders by assistant tool
文档管理方案 File Management Solution
广州润普
公司简介 Company Introduction
重庆
贵州 广Ghue州aandgqZuhaoruter
2002年成立于上海， 2010年迁至广 上海
技术人员占 60%
福州
荣誉资质 Software Certificates
文档协作 File Collaboration
文档组织 File
Organization
文档获取 File
Obtain
文档统计 File
Statistics
功能详解·文件收集 Fuctions·file Collection
http
电脑
WebDAV
Windows 文件夹
webdav
手机
平板
文档管理系统 DMS
解决方案 Solution
日常文件 Daily Regular files
受控文件 Controlled files
解决方案 Solution
档案 Archives
知识文档 knowledge
日常文档管理 Daily Regular files Mgt.
文档收集 File
Collect
文档展现 File View
文档组织·文档关系
文档关系包括参考的文档、附件、引用和被引用。 可快速查看引用或被引用的文档或流程。
Associated Files
Add attachment & associate relative files Shortcut to view relative files
根据编号规则，上传的自 动生成编号。 可以定义至任意文件夹。
File auto-generated serial No.
Generat serial number duiring uploading by rule automatically Set different numbering rule for each folder
文档组织·快捷方式
通过文档快捷方式和文档收藏 功能，实现文档引用，便于更新 和查询搜索。
部门文档共享 技术部 维护的技术文档和方案 提供给销售部的同事使用
File Shortcut
only 1 script in syetem; Avoid duplicate storage Interdepartmental file sharing
Status
文档组织·文档分类
File classification
文档组织·文档属性
File attributes
标签
按多个分类维度，标识文件标签 按照标签可检索文件
File Tag
various tags select files by tags
文档管理-1.7自动编号
etc.
查找不便，耗时耗力 Inconvenient file search 版本管理混乱，新旧版本混淆 Messy file versions 审批过程繁琐，效率低下Low efficiency Doc. approval 纸质文档，浪费资源，难以保存Paper files save risk& waste resource 存在文件丢失，损坏，信息泄密风险 Doc. lost&damage&Info. leaked
行业领先
Field Leader
敏感信息防泄密 information security
合同管理 Contract management ISO文控
客户案例 Key Clients
军工部队
政府
国税、地税
综合集团
房地产
ISO文控
能源
媒体出版社
金融投资
航天物流
医药器械
客户案例 Key Clients
ensure shortcut file is updated &correct
文档管理-1.8文件排序
File sort
Sort by file ID number
文档组织·文档状态
文档分成多种状态：包括草稿、待审、发布、存档等。
File Status
File status： Draft, approving, published, archived
功能详解·文档组织 File Organization
文档分类 classification 文档标签 File Tag 文档编号 File number 文档属性 File attribute
文 档 组 织
文档附件 Attachments 文档引用 Associated file 快捷方式 Shortcut 文档状态
IT软件
互联网/通信
制造业
电子
广告策划
工程
营销贸易
研究院
教育学校
文件管理常见问题
File Mgt. Common Problems
文件分散,无法集中管理 files are stored separately; Lack of centralized management
格式不规范,编号重复等 No uniform standards; duplicate file Num.
国家认定双软企业
10+年经验积累 10+个领域产品 50+行业实际应用 1000+客户成功实施 60000+在线用户主持
公司产品 Business Scope
文档管理 File
management
自主研发
Software copyright
专注专业
Professional experience
档案管理 Archives management 知识管理 knowledge management