商务英语写作 备忘录与会议记录PPT课件
合集下载
Lecture 4 英文备忘录 会议记录
闪光词汇及词组： full-time: adj.全职的 reveal: v.揭示，展示，显示 illiteracy: n.文盲 contribute to:导致 severe: adj.严重的，严厉的，严峻的 duration: n.持续时间，为期 register: v.登记，注册 万能句型： …reveals the fact that… As a result, it has been decided that… Further suggestions will be appreciated so that the program can be more fruitful.
“事因”一项目前采用得较少。它可放在称 呼语之前，也可放在其后，前面可加 Re或 Docket, Subject。如果此项写在称呼语之 前，多从左边的顶格写起；若放在称呼语 之后，一般写在信笺正中。它多采用不完 整的句子，只需很少几个词，甚至一个词， 目的在于使收文人对文中的主要内容一目 了然，便于及时处理。 正文、结束语和署名等项与一般信件的格 式相同。
Chapter 4 英文备忘录 会议记录
备忘录是一种录以备忘的公文。在公文函件中， 它的等级是比较低的，主要用来提醒、督促对方， 或就某个问题提出自己的意见或看法。在业务上， 它一般用来补充正式文件的不足。它的内容可以 分为以下几项： 书端(Heading); 收文人的姓名、头衔、地址(Addressee’s Name, Title, Address)； 称呼(Salutation)； 事因(Subject)； 正文(Body) ； 结束语(Complimentary Close)； 署名(Signature)。
英文Memo备忘录写作指南及范例PPT课件
第8页/共15页
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]
![Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录[优质ppt]](https://img.taocdn.com/s3/m/c6c3077b5901020207409c5c.png)
textile weaving equipment.
c)To review the progress of the company’s recent sales program for its syntheticce of the next meeting.
Activity: Write a meeting agenda with the following
details.
会议：经理会议 时间：2004年5月10日星期一上午9点 地点：第一会议室 议程：
评估2004年春季销售进展 讨论下列人员谋求助理会计职位的申请： Mr. T.A. Grison，31岁，现任贸易促进委员会助理会计 Mr. B. Ball 27岁，现任N&B有限公司财务经理助理 Miss J. Simpson，26岁，现任本公司的会计助理 下次会议的时间和地点
The Agenda communicates（传达） important information such as:
topics for discussion presenter or discussion leader for each topic time allotment（分配） for each topic
lets participants know what will be discussed if it‘s distributed（分发） before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming （即将到来的）discussions or decisions.
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
目了然； 6. body:在以上书端内容下空一两行写正文（body），语
言简要明了，表达清楚；正文部分可免去称呼和客套语. 7. Reference Initials：有时在正文下空一行处需写上经手人
姓名或姓名首字母；该部分可省略. 8. 有些备忘录如需留副本，可加上cc.( carbon copy，副
11
Memorandum To: General Manager From: Wang Gang, Manager of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods
Mr. Wang Gang called at 9 a.m. He says they haven’t received our goods so far. We should contact him immediately if we haven’t delivered the goods yet. Otherwise they would have to cancel the order.
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
商务英语写作3备忘录
Business Writing in English
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
Unit 3: Memo
Learning Objectives 1.Case Study 2. Group Discussion 3. Situational Tt 3 : Memo
Memo
1 Case Study
❖ If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.
Notes:
What’s the purpose of writing a memo?
What are the components of a memo?
What are the requirements on the language used in a memo?
Memo
2 Group Discussion
❖ 2. The body text is the message. The message usually starts with a direct expression of the purpose. Then it is the discussion of the details, which usually follows an inverted pyramid order, i.e. from the most important to the least important, or from the general to the specific.
备忘录(memo)页PPT文档
(d o u b le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
… … … … … … … … … … … ..
Te x t o f the m e m o
Brief introduction 备忘录是一种非正式的公文函件，通常用于在
公司内部快速、有效地传递关于人事任免、会议 通知、公司政策等方面的信息，是公司内部最普 通的书面交流形式。备忘录一般由日期、收件人、 发件人、事由和正文组成，有时也会包括一般书 信里常见的称呼语、结尾敬语和签名，但多数情 况下省略不用。备忘录一般简洁短小，结构清晰、 阅读方便、传递迅速。
头；
3. To:收件人姓名、职务等，可以免写称谓； 4. From:发件人姓名、职务等，免称谓； 5. Subject/ Re.:事由/主题，简要概括征文内容,使收件人一目
了然；
6. body:在以上书端内容下空一两行写正文（body），语言 简要明了，表达清楚；正文部分可免去称呼和客套语.
7. Reference Initials：有时在正文下空一行处需写上经手人姓 名或姓名首字母；该部分可省略.
To:
(d o u b le -s p a c e d )
F ro m : (d o u b le -s p a c e d ) S u b je c t:
T h e o rd e r o f th e s e ite m s m a y in fre q u e n tly v a ry.
(d o u b le -s p a c e d )
商务英语写作 备忘录
They don not need insurance and we will pay for sea transport.
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
A
5
如果你选择使用标题形式写出“事由”，要注意用词 应当概括性强、言简意赅。 “事由”是备忘录的 “题眼”，作用在于突出备忘录的写作目的或其主要 内容，使收件人迅速识别备忘录的主要意图，判断应 由哪个业务部门处理、与自己是否有关系。事由一项 等于备忘录的标题；换句话说，备忘录的主旨应当体 现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，
24 November, 2013 Changes of the order
Change goods details of this morning’s order (Ms. Sanchez from Royale Engineering)
Send 3 units of model 1380 and 4 units of model 1935 by sea.
A
11
Types of Memos
❖ 1. Instruction Memo( 指示性备忘录) ❖ Style: simple and direct. ❖ Content: ❖ 1) INTRODUCTION,
2) DETAILS 3) RESPONSE OR ACTION TO BE TAKEN 4) CONCLUSION
A
7
Practice 1
❖ Your company’s Sales Director is visiting you next Thursday morning.
❖ Write a memo to your assistant, Kerstin: ❖ Telling her about the visit; ❖ Explaining the reason for the visit; ❖ Saying what information the Sales Director will
商务英语写作课件Unit14MeetingAgenda
►The chairman called the meeting to order at 3:00 pm
►The Sales Manager Mr. Alan Smith made a brief report
►The next meeting will be held on March 20, 2019
►the interflow of technique and experience
►技术和经验交流
►the newly appointed treasurer ►新任财政主管/经理
►the cutting down on lunch allowance
►降低午餐补贴 ►the conference room 会议室 ►adjourn at … …休会/ 结束
►The chairman first asked Miss Sue Chen, the Personnel Manager, to report the staff changes. Miss Sue Chen said that the Treasurer had resigned by the end of December and Mr. Edward Lee had been appointed to replace him.
►Matters arising from the report. ►报告中发现的问题.
►The quotation received from … ►从…(公司)收到的报价单/ 报表
►To review = to evaluate = to examine
►审查,评估
►The progress of sales program ►销售进展情况
- 1、下载文档前请自行甄别文档内容的完整性，平台不提供额外的编辑、内容补充、找答案等附加服务。
- 2、"仅部分预览"的文档,不可在线预览部分如存在完整性等问题,可反馈申请退款(可完整预览的文档不适用该条件!)。
- 3、如文档侵犯您的权益，请联系客服反馈,我们会尽快为您处理(人工客服工作时间：9:00-18:30)。
Tips for a good memo body (additional):
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
Contents of this chapter
I. Introduction II. Sample Analysis III. Sample Contrast IV. Useful Patterns and Sentences
7
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Be brief. As a tool of efficient internal communication, memos should be concise. You can only convey what you intend to say. You should avoid redundancy in your message.
• Memo (or Memorandum)—It is the word written at the top center of the paper.
• To—It is followed by the name of the receiver. • From—It is followed by the name of the sender. • Date—It is usually written in “Month Day, Year” form.
It is better not to write the month in abbreviated form. • Subject—It is the topic of the memo. It must be brief
and clear. • Body—It is the message itself and often written briefly.
Memos and Minutes
1. Memos
• It usually omits the letterhead, salutation, complimentary close and signature that are commonly used in business letters. It is efficient because it conveys the author's ideas quickly and directly to the reader.
1. Memos 2. Minutes
3
13
Chapter
Memos and Minutes
1. Memos
• Memo, short for memorandum, is a simple and efficient message that is used to remind people of or draw people’s attention to certain matters.
• Have a single topic. An effective memo usually discuses a single topic; thus the reader may concentrate on the subject.
8
13
Chapter
Memos and Minutes
1. Memos
6
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Use a conversational tone.
✓ Since the reader and the author are familiar, you may use ordinary words, first-person pronouns, but it doesn’t mean that you can be casual with your writing.
2
13
Chapter
Memos and Minutes
I. Introduction
• The letters we discussed in the previous chapters are mostly written communication between companies, while memos and minutes are common forms of communication within a company.
• A memo may communicate information, announce policies, instruct employees, make requests or offer advice.
5
13
Chapter
Memos and Minutes
1. Memos
A well-written memo usually consists:
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
Contents of this chapter
I. Introduction II. Sample Analysis III. Sample Contrast IV. Useful Patterns and Sentences
7
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Be brief. As a tool of efficient internal communication, memos should be concise. You can only convey what you intend to say. You should avoid redundancy in your message.
• Memo (or Memorandum)—It is the word written at the top center of the paper.
• To—It is followed by the name of the receiver. • From—It is followed by the name of the sender. • Date—It is usually written in “Month Day, Year” form.
It is better not to write the month in abbreviated form. • Subject—It is the topic of the memo. It must be brief
and clear. • Body—It is the message itself and often written briefly.
Memos and Minutes
1. Memos
• It usually omits the letterhead, salutation, complimentary close and signature that are commonly used in business letters. It is efficient because it conveys the author's ideas quickly and directly to the reader.
1. Memos 2. Minutes
3
13
Chapter
Memos and Minutes
1. Memos
• Memo, short for memorandum, is a simple and efficient message that is used to remind people of or draw people’s attention to certain matters.
• Have a single topic. An effective memo usually discuses a single topic; thus the reader may concentrate on the subject.
8
13
Chapter
Memos and Minutes
1. Memos
6
13
Chapter
Memos and Minutes
1. Memos
A good memo body shall:
• Use a conversational tone.
✓ Since the reader and the author are familiar, you may use ordinary words, first-person pronouns, but it doesn’t mean that you can be casual with your writing.
2
13
Chapter
Memos and Minutes
I. Introduction
• The letters we discussed in the previous chapters are mostly written communication between companies, while memos and minutes are common forms of communication within a company.
• A memo may communicate information, announce policies, instruct employees, make requests or offer advice.
5
13
Chapter
Memos and Minutes
1. Memos
A well-written memo usually consists: