Writing Business Memos
memo英语作文范文
memo英语作文范文Title: The Importance of Memos in Effective Communication。
In the realm of business and professional communication, memos play a pivotal role in conveying information, making requests, and facilitating decision-making processes within organizations. As such, understanding the nuances ofcrafting effective memos is essential for anyone seeking to excel in a corporate environment. In this essay, we will delve into the significance of memos in modern communication and explore key elements that contribute to their effectiveness.First and foremost, memos serve as a formal means of communication within an organization. Unlike casual emailsor instant messages, memos adhere to a standardized format, which includes specific headings such as "To," "From," "Date," and "Subject." This structured layout ensuresclarity and professionalism in conveying the intendedmessage. Furthermore, memos are often archived for future reference, providing a documented record of important communications and decisions.One of the primary purposes of memos is to disseminate information efficiently. Whether it's announcing policy changes, sharing updates on projects, or providing instructions to employees, memos offer a concise and direct method of communication. By addressing recipients directly and articulating key points clearly, memos help ensure that important information is communicated promptly and accurately.Moreover, memos serve as a tool for making requests and seeking approval within an organization. For instance, a department head may use a memo to request additional resources for a project, or a manager may seek approval for a new initiative. By outlining the rationale behind the request and presenting relevant facts and figures, memos provide decision-makers with the necessary information to evaluate the proposal and make informed decisions.In addition to conveying information and making requests, memos also play a crucial role in fostering collaboration and coordination among team members. For example, a memo outlining the agenda for an upcoming meeting helps ensure that all participants are prepared and aware of the topics to be discussed. Likewise, memos summarizing the outcomes of meetings or assigning action items help keep team members accountable and aligned towards common goals.To maximize the effectiveness of memos, several key elements should be considered when crafting them. Firstly, it is essential to clearly define the purpose of the memo and identify the target audience. This ensures that the content is relevant and tailored to the needs of the recipients. Additionally, memos should be written in a concise and straightforward manner, avoiding jargon or technical language that may obscure the message.Furthermore, the tone of the memo should be professional and respectful, maintaining a sense of decorum appropriate for the workplace environment. Care should betaken to address recipients courteously and avoid any language that may be construed as confrontational or disrespectful. Additionally, memos should be proofread carefully to ensure accuracy and clarity, minimizing the risk of misunderstandings or misinterpretations.In conclusion, memos play a vital role in facilitating effective communication within organizations. By providing a formal means of conveying information, making requests, and facilitating decision-making processes, memos help ensure that important messages are communicated promptly and accurately. By adhering to key principles of clarity, conciseness, and professionalism, individuals can maximize the effectiveness of their memos and enhance their ability to communicate effectively in a corporate environment.。
Memo-Writing(备忘录写作)
LOGO
Objectives: In this unit, you are expected
1. to learn about the format and contents of memos;
2. to write memos with correct format and sufficient information.
Format
1. Memorandum —— title
2. Heading
To —— receiver From —— sender Date ——current date Subject —— topic (CC)
To: From: Date: Subject: CC:
Date: To: From: Subject: CC:
Format
Memorandum —— title
To : Ms Iris Anderson, Trust Officer From : Sam Jones, Payroll Accounting Date : 23 October 2009 Subject : Request for Update on Stock Option Participation
We need an update on those employees in your department who are participating in the company stock option plan.
Please list the names of those who are currently participating and their years of service. Also list anyone who will be eligible for participation next year.
有关备忘录的英语作文
- Don't include unnecessary information that may confuse the recipient.
- Don't forget to include a sender's name and signature for authentication.
有关备忘录的英语作文
As a busy professional, keeping track of important tasks and deadlines is crucial. One of the most effective tools for this purpose is the memo, also known as a memorandum. In this essay, I will delve into the significance of memos in the workplace, their key components, how to write an effective memo, and the dos and don'ts of memo writing.
- Body: The main content of the memo, which may include details, bullet points, and any necessary explanations.
- Conclusion: A summary of the key points and any necessary follow-up actions.
- Sender's Name and Signature: The sender's name and, in some cases, their signature to authenticate the memo.
商务英语情景对话100主题真正完整版
Day today Office日常事务1 Faxes传真2 Telephone Calls电话3 Making Telephone Appointments电话预约4 Memos备忘录5 Business Correspondence商业信函6 Placing an Order下订单Office Talk办公室谈话7 Coworkers同事8 Bosses老板9 Brainstorming集体讨论10 Commuting乘公交车上下班11 The Working Lunch工作午餐Business Trip商务旅行12 International Business Travel国际商务旅行13 Dressing for Business商务着装14 Hotel Situations旅馆情景15 Negotiating the Subway乘地铁Client Reception接待客户16 Receiving Clients接待客户17 Entertaining Clients招待客户18 Accommodating Foreign Clients接待国外客户19 Factory Tours参观工厂Business Communization商务交流20 Personal Introductions个人介绍21 Small Talks聊天22 Delivering Bad News传达坏消息23 Polite Questions礼貌提问24 Farewells道别Negotiation谈判25 Clarifying the Stakes说明利害关系26 Making Concessions做出让步27 Discussing the Bottom Line讨论底线28 Accepting and Confirming接受和确认29 Hard Bargainers VS Soft Bargainers强硬的对手和温和的对手Company Organization公司结构30 CEO执行总裁31 Stockholders股东32 Board of Directors董事会33 Managerial Staff管理人员34 Labor Staff普通员工Meetings and Interviews会议和面谈35 Executing Meetings开会36 Performance Reviews业绩评估37 Agendas会议议程38 Making Requests提出要求Presentations业务陈述39 Preparation and Developing Your Topic准备和展话题40 Introductions and Beginnings介绍和开头41 Making Transitions in the Presentation陈述中的过渡42 Conclusions结论43 O&A (Question and Answer Period)提问阶段Data数据处理44 Trends趋势45 Systems制度46 Scheduling日程安排47 SWOT An山sis态势分析48 Statistical Reports数据统计报告Technology技术49 Email电子邮件50 Computer Technology计算机技术51 Running an Internet Business网上做生意52 Electronic Gadgets数码产品53 Web based Marketing网上营销Financial Topics财务话题54 Costing成本55 Budgets预算56 Auditing审计57 The Economy经济58 Fundraising集资Legal Topics法律话题59 Confidentiality机密60 Lawyers律师61 Contracts合同62 Copyright版权63 Patents专利64 Environmental Regulations环境条例Marketing Topics营销话题65 Marketing Surveys市场调查66 Target Audience目标消费者67 Print and Media Advertising印刷和媒体广告68 Promotional Events促销活动69 Developing the Market市场开发Sales Topics销售话题70 Selling Points卖点71 Trade Shows贸易展览72 Sales Reviews检查销售额73 Product Demonstrations产品演示74 Following up on Leads线索追踪75 Customer Service顾客服务International Topics国际话题76 Sourcing得到供货77 Export／Import出口／进口78 Exchange Rates汇率79 International Greeting Methods国际问候方式Big Business跨国公司80 Mergers合并81 Competition竞争82 Climbing the Corporate Ladder进入管理层83 Branch Offices分支机构84 Consulting咨询Employment Practices雇用惯例85 Fair Pay公平薪酬86 Recruiting Personnel人员招聘87 Retirement退休88 Partnership合作关系89 R&um6s简历90 Job Interviews求职面试Social and Equality Issues社会和平等话题91 Women in the Workforce职业女性92 Discrimination歧视93 Welfare福利94 Labor Unions工会95 Strikes and Demonstrations罢工和示威游行Continuing Education继续教育96 Management Training管理人员培训97 Seminars／Workshops研究会／研讨会98 Company Retreats公司培训99 Teambuilding团队建设100 MBA工商管理硕士1 Faxes传真 (7)2\Telephone Calls电话 (7)3. Making Telephone Appointments电话预约 (8)4 Memos备忘录 (9)5/Business Correspondence (10)6 Placing an Order下订单 (11)7 Co-Workers (12)8 Bosses (13)9 Brainstorming (14)10 Commuting (15)011 The working lunch (16)12 International Business Travel (16)13 Dressing for Business (17)14 Hotel Situations旅馆情景 (18)015 Negotiating the Subway (19)Client Reception接待客户 (20)16/Receiving clients (20)017 Entertaining Clients (21)18 Accommodating Foreign Clients接待国外客户 (22)019 Factory Tours (23)020 Personal Introductions (23)021 Small talk (24)022 Delivering Bad News (25)023 Polite Questions (26)024 Farewells (27)25 Clarifying the stakes (27)No. 26 making concession (28)27 Discussing the Bottom Line讨论底线 (29)28/Accepting and Confirming (30)29/ Hard bargainers VS. Soft bargainers (31)30 CEO (31)31 Stockholders股东 (32)32 Board of Directors董事会 (33)33 Managerial Staff管理人员 (34)34 Laborial Staff普通员工 (34)Meetings and Interviews会议和面谈 (35)35 Executing Meetings开会 (35)36 Performance Reviews业绩评估 (36)37 Agendas会议议程 (37)38 Making Requests提出要求 (38)Presentations业务陈述 (39)39 Preparations and Developing Your Topic (39)40 Introductions and Beginnings介绍和开头 (40)41 Making Transitions in the Boay of the Presenta陈述中的过渡 (41)42 Conclusions结论 (41)43 Q&A (Question and Answer Period)提问阶段 (42)Data数据处理 (43)44 Trends趋势 (43)45 Systems制度 (44)46 Scheduling日程安排 (45)47 SWOT analysis态势分析 (45)48 Statistical Reports数据统计报告 (46)Technology技术 (47)49 Email电子邮件 (47)50 Computer Technology计算机技术 (48)51 Running an Intemet Business网上做生意 (49)52Electronic Gadgets数码产品 (49)53 Web based Marketing网上营销 (49)Financial Topics财务话题 (50)54 Costing成本 (50)55 Budgets预算 (51)56 Auditing审计 (52)57 The Economy经济 (53)58 Fundraising集资 (53)Legal Topics法律话题 (54)59 Confidentiality机密 (54)60 Lawyers律师 (55)61 Contracts合同 (56)62 Copyright版权 (58)66----Target Audience目标消费者 (61)74 FoUowing up on Leads线索追踪 (68)76---- Sourcing得到供货 (70)91 Women in the Worforce (82)92-----Discrimination 歧视 (82)93----Welfare福利 (83)94---Labor Unions工会 (84)96---Management Training管理人员培训 (86)97------Seminars/Workshops 研讨会 (86)98-------Company retreats (87)100/MBA (88)1 Faxes传真Dialogue oneM:Can you have the briefs from the Anderson firm's lawyer on my desk by tomorrow morning. Thereare quite a few very time sensitive matters with this case. I'm afraid I can't wait any longer.F:Getting those Anderson briefs has been harder than you can imagine. I have tried to contact theirlawyer many times. But every time I call, H is secretary says he’s in a meeting or out of the office or awayon business. I am beginning to think he is trying to avoid me.M:That's highly possible. He knows if we miss our filing deadline, we don’t stand a chance to compete against them for the bid. Try to get a hold of him again. Give him a call and see if he can fax them firstthing.F:What if I can't speak to him directly?he same thing. Have them faxed over with a copy also faxed toM:Ask his secretary to fax them. It’s tMartin’s office.F:How do I find Martin’s fax number? Is he in your roller desk?M:No, but you can also call their office and ask the secretary to give you their fax number. I’ll emailyou their office number later today.F:Ok, I'll get on it first thing.M:Be sure you do, I need those briefs ASAPDialogue twoM:Did you put this morning's faxes on my desk? I’m waiting for some urgent faxes from headquarters, I'm pretty sure they came in last night.F:Everything that came in the office fax machine last night is all on your desk, but I noticed that some offaxes came through pretty blurred, maybe you take a look at them, if the copy is unreadable, I'll call thenand ask them to refax.M: Yeah, you're going to have to call them and get them to be refax. These copies are so dark. I can'tmake out any of the words.F: What about that one?M: This one? This one is so light and I can barely read it. How can that be?F: You know, I think the fax machine is out of toner. I can change the toner cartridge. That should solvethe problem.M: Yes, but this one will have to be refaxed as well. And look, there's about 3 pages missing. It lookslike the fax machine ate half of my important faxes, and ones that made it through are so blurred or toolight. They are unreadable.F: I guess the fax machine is out of paper too. Don't worry, I'll have someone look at it this afternoon,and in the meantime, I'll have your documents refaxed to our other fax machine.2\Telephone Calls电话Dialogue 1A: Hello, thank you for calling Bradford and Sons. This is Tracy speaking, How may I help you?B: Hello. I would like to speak to your director of human resources, Ms. Jenkins, Please.A: Just a moment. I'll check to see if she is at her desk. May I tell her who is calling?B: This is Bill Burton from Milford Insurance, I'm calling in regards to our meeting next Tuesday.she is available.A: Thank you, Mr. Burton. Can you please hold for a moment? I’ll check to see ifB: No problem.A: I'm sorry. Ms. Jenkins is away from her desk. She has already left for lunch. Would you like to leave a message for her?B: Yes, please have her return my call when she returns to the office. It's best if she can get in touch withme before 3 pm today, she can reach me at my office number, 635-8799.A: I'm sorry. I didn't quite catch that, could you please repeat the number?B: No problem, my office number is 635-8799. Tell her to ask for extension 31.A: I'm sorry, Mr. Burton, just to confirm, your name is spelled B-U-R-T-O-N, is that correct?B: Yes, and I represent Milford Insurance.A: I will make sure Ms. Jenkins receives your message and returns your call before 3pm this afternoon.B: Thank you very much.Dialogue2A: Hello, Pasadena Inn, this is Sandy, how may I direct your call?B: I'd like to speak to someone about reservations.A: I can help you with that. What date would you like to make a reservation for?B: We'll be arriving May 12th, but I would like to make reservations for penthouse.A: Oh, I'm sorry Sir. I only handle bookings for our standard rooms. The person you need to speak with is Tony Parker, He makes all the arrangements for our executive accounts. Unfortunately, he's not here right now. Can I take your name and number and have him get back to you?B: When do you expect him back in?A: He'll be out all afternoon, he might not be able to return your call until tomorrow. Will that be alright?B: Yes. I suppose. My name is Sam Darcy. He can contact me at 660-843-3235.A: Could you please spell your last name for me?B: Sure. It's D-A-R-C-Y.A: Okay. Mr. Darcy, and your phone number is 660-843-3233?B: That's 3235.A: Sorry! 3235. Great. I'll have Tony call you first thing tomorrow morning.3. Making Telephone Appointments电话预约Dialogue oneM:Hello, Bill Breton speaking. What can I do for you?F:Hello, Mr. Breton, this is Jenny Jenkins of Bradford and sons returning your call. I’m sorry youmissed me when you called my office this morning. My secretary said you called concerning our meetingnext Tuesday?M:Yes Ms Jenkins, thank you for returning my call. I’m glad to finally get hold of you. I want to let you know I will not be able to make our meeting next Tuesday. I would be out of town that day. Is there any possibility we can move the meeting to Monday?F:I am sorry. I’m afraid I am completely booked on Monday. Would it be Possible to postpone untilyou return?M: Oh, dear. I was counting on taking care of our meeting before I leave. But I suppose I can shut off afew things. Yes, we can arrange something. I will be back Thursday morning. What about Thursday afternoon? Would that work for you?F: That should be fine. S hall we say about two o’clock?If you need to change M: Perfect! I look fo rward to seeing you at two o’clock next Thursday afternoon.the time, pls feel free to call me on my cell phone.F:Thanks Burdon, I’ll see you on Thursday.Dialogue twoF: HelloM: Hello, is Doras available?F: This is Doras, who is calling please?I’m calling to confirm your appointment forM:Hi, Doras, this is Mike calling from parker’s dentistry.tomorrow morning at 9am with Doctor Parker.F: Oh, I almost forgot. Thank you for calling to remind me. Actually, I do need to change the time of my appointment. I have a scheduling conflict, A nd I can’t make it that early.M: If I put you in that later slot, would that work out?F:It would have to be after lunch. Do you have anything available about 2 o’clock?M: Sorry, Mam. The only opening we have after lunch is 1: 15, but I might be able to work you in at 4:00. Would that be a better time?F:That’s all right. I think I should be able to make it at 1: 15. Can you put me down for that time slot? M: No problem, I have your appointment changed from tomorrow morning to tomorrow afternoon at 1: 15F: Wonderful. Thanks very much.4 Memos备忘录Dialogue 1A: I have been waiting here in the conference room for ten minutes already, what time is the meeting start? Where is anyone anyway?B: Didn't you hear about that, our meeting was postponed until Friday.A: Why the meeting was postponed? No one told me anything about it.B:Did you get the memo?I check my in box every day. And I haven’t A: What memo? They haven’t any memo this whole week,seen anything.B:The memo went out 3 days ago. It should have made to your inbox, but maybe lost in all collectorson your desk.A: You know how things get pilot about my desk when I'm busy. I know sometimes I do many please things, But I always read all the memos go around; they go directly to my inbox. Are you sure were send to whole office?B:It should have got around to everybody, they also post a copy of the memo in the break room. Don't you ever look at messages post on the bulletin board?A: I'm usually too busy to take a bunch of coffee break by the water cooler, Anyway, I'm sure the memo never get to my inbox, I'll have to talk our secretary about it.B. That's right, You will never know what your missing out of it if you don't read the memos.Dialogue 2A: Ms. Dorsen, I need to take a dictation for me,B:Yes, sir.A: They should go out intra office memorandum to all employee by this afternoon, are you ready?B:Yes, sir, Go ahead.A: Attention all staff: effective immediately, all office communication are restricted to email correspondence as official memos, the use of instance message program by employee during work hour are strictly prohibited.B:Sir, Does this apply to intra office communication only or relate also restrict external communications?A: It should apply to all communications. Not only in this office between employees, but also any outside communications.B:But sir, many employees use instance messaging to communicate with clients.A: This were just have to change the communication methods, I don't want any one use instance messaging in this office, it waste too much time. Now, please, continue the memos. Where were we? B:This apply to internal and external communications.A: Yes, any employee who persist using instance messaging, will first receive a warning, and placed on prohibition, and the second sense, the employment will be termination. Any question regarding this new policy maybe directly to the department of his.B:Is that all?A: Yes, please give this memo type out and distribute to all employees before 4: 00 PM5/Business CorrespondenceDialogue one.A: Did you see the letter I got from Bradform films? They sent the responds to your phone call last week.B: If you want to see something about my call last week, why didn't they sent it to me?A: I guess it must have contact information, so they sent it addressed in care of your department head,anyhow, they wrote to confirm in reading what you discussed about Milton contract.B: Can I see it first in seconds?A: Sure, here it is.B: Dear Mr. Clock, bother to your telephone call last Friday, I'm reading to confirm our meeting on July 21st, as we discussed, our meeting is to review the contract details.A: Did they ask you to sent the files beforehand?B: Let's see, We'll be grateful for the complete to send related materials to our office prior to our meeting.It looks like. . . Hey! Was there anything else was send along with this letter?A: I don't think so, why do you ask?B:The letter writes: please find the enclosed copy of our agenda for your review, I don't see anything else in the envelope.A: Maybe they forgot to attach it to the letter. You should give them another call.Dialogue 2.A: Can you help me for a minute?B: Sure, what I can do for you?A: I'm try to write a letter to one of our clients, But I just don't know exactly what to say, I don't even know how to get started, I know I should write dear Mr. Mrs. or Ms. , but the problem is I don't know the name of contact person.B: You can just put Dear Sir or Madam, officialese not personal, you can write to whom may concerned. A: OK, So I first thanks them for their business, I can say something like "we are very grateful for your continue support", How is that?B:Good! But also, write off the bed you want to tell them the reason of your writing, give them more reference.A: Like "Regarding our new product line, we would like to announce a special price discount"B:Right, do you need them to respond?A: Yes, the letter would have a survey inside, and they should complete it and return to our office. How should I write that?B:You can tell them" Please finding the enclosed customer service survey, else also, you can say: "Attach a customer survey". If you need resource it right away, you can tell them the urgent by saying " Please return the survey without delay as soon as possible. Maybe it more polite with this as early as convenience. "B:Great! and what do you think I should close it with?A: Since you don't know them that well personally, probably the best way is would be your ? or your sincerely, you can also say Best Regards. But I don't think it would be property because you don't have the name. And obviously, should have them.B:OK, Thanks a lot for your help!6 Placing an Order下订单Dialogue 1A: Our toner cartridges are already out of ink. . . Could you make an order for a new set?B:We will need new cartridges for all of the office printers? That will be a large order, probably about two or three cases. The office supply store we usually go through might not have that many in stock.A: You can double check with the housekeeping department, but I am pretty sure all of the machines will need new cartridges. Last time when we made our order to the supplier, the quantity was also especially high. They are used to receiving such bulk orders from us . As long as we give them a heads up a couple days in advance, they can usually fill the order.B:OK, I will make a few calls and run our order by housekeeping first to make sure. Is there anything else we need to order while I am at it?A: I think the only thing is toner. Try to see if they can deliver it before the end of business day tomorrow. We should really try to do better about waiting until the last minute to fill orders that are usually made on a monthly basis. Anyhow, see what you can do to expedite the order this time.B:OK, will do.Dialogue 2A: May I help you?B:Yes, I would like to place an order for toner cartridges. We have a standing agreement with your company, so we will need the same amount as last time.A: Let me key in your information into my computer. I will pull up our records for you . Do you have an order number? What name is the order listed under ?B:It should be under Leslie Smith. The number is 184796A: Yes, Mr. Smith. I have an order for three cases of cartridges, it that what you would like to refill?B:Yes.A: Is there the correct billing address?B:No, pls post the bill to 124 Hildrod Lane, Milton County, 98830.A: I will send you an invoice in the next few days. Your order should be delivered before the end of the day on Monday.B:Thank you.7 Co-WorkersDialogue 1A: I'm really fed up with Harry! He's the biggest airhead I've ever met. He always makes careless mistakes, and he's a pain to work with.B:You shouldn't be so negative. You'll always have some co-workers that are harder to work with than others. But if you are negative and start name-calling in the office, it will make a bad working environment for everybody.A: You only say that because you don't have to work with him. The people in your department seem tocapable and nice to be around. Take Mary for example. She's smart and enthusiastic. I've never anyone as cheery as she is.B:Everybody has their strengths and weaknesses. Even Larry. He might be a pain to be around, but he's also very good at staying in budget on projects. Mary, on the other hand, spends our project money like there's no tomorrow. Also, she's never willing to stay a little later at the office. She always leave at 5: 00 pm sharp.A: Isn't there anyone in the office that is a perfect co-worker? What about Bob? Everybody loves Bob. Even though he's fresh out the college and still a bit green, he is a great co-worker.B:You are right. He's a hard worker, easy to get along with, honest, and he never steals the credit on projects. The only thing he's lacking in is experience.A: Maybe that's why he's so nice!Dialogue 2A: Do you get along with your co-workers?B:I get along pretty well with most of them. It seems there are always a few rotten apples in the bunch, though. Like Margaret. I don't know why management hasn't fired her yet. She's a terrible gossip.A: Do you think management should fire someone just because they gossip?B:It's not only that she gossip, but she also tries to start problems among other employees by spreading rumors and telling lies about her co-workers. She's not trustworthy, and in my opinion, I think she's nuts.A: So how do you develop good relationships in the office?B:I think one of the important things is just to be considerate of your co-workers' feelings and needs. If you are aware of other people and do your part to make a good working environment, you should be able to get along with most of the people you work with.A: I think you're right. But it does seem that there are always a few co-workers that are harder to work with than others.8 BossesDialogue 1A: How are things at the office lately?B:Just awful. Two weeks ago, we got a new boss, and I can't stand him. He is really unreasonable about our workload. Since he came, I've been so busy that I haven't had time to breathe!A: That bad, huh? What about his personality? It's a nice guy at least?B:I should be so lucky. He not only give us too much work, but he is also just plain mean about it. He constantly yells at us or criticizes us. He is always degrading the employees.A: What a terrible working environment! Have you tried to talk anyone about it? Maybe the boss of your boss?B:I was going to, but my boss guessed what I was thinking. He gave me so much work to do this afternoon that I didn't get around to meeting with the supervisor of our department.A: It must be terrible. Why don't you just quit?B:If it wasn't for the money, I would quit in a heartbeat. But the problem is, I can't support myself if I don't work.A: Yeah. But a boss likes that? To deal with him everyday, you should get a raise!Dialogue 2A: Do you get along with your boss?B:Actually I do. She is really understanding and reasonable most of the time. There was only one time I didn't really agree with her.A: When was that?B:Once she fired one of my co-workers for drinking on the job. I felt bad for him, because it is so hard to find a job these days, and he has a family to support.have been drinking on duty. It's your boss' responsibility to make sure A: Well, he shouldn’temployees are safe, and also doing their jobs.B:You are right. She was being a good boss when she fired him, But I just felt sorry for him, that's all.A: Did this incident with your co-worker affect your relationship with your boss?B:Not really. All of us at the office respect our boss a lot.A: You are lucky you can get along so well with your boss. It makes a big difference in how much you enjoy your job.B:No kidding. If you don't like your boss or co-workers, they can make your life miserable.9 BrainstormingDialogue 1A: Have you thought up any good ideas for our business proposal?B:I haven't come up with anything good yet. Somehow my brain isn't functioning today.A: Maybe you should take a break, you've been sitting at your computer for three hours trying to put something together. No wonder your mind isn't very sharp now.B:I came up with a few different thoughts on the proposal, but now I've completely run out of ideas.A: Maybe we can shelve the proposal for a while while you brainstorm.B:We could do that, but I hate to put everything on hold.A: You're right, it's no good to have things up in the air for too long.Dialogue 2A: We've got to come up with a way to solve this problem! No one is getting all their work done duringthe work day. We need to do some brainstorming to come up with a time-management solution for our office.B:Well, what do you suggest? It's not that we are all wasting a lot of time. Fact is, we're understaffed. People just have too much to do.A: So you think we should hire some new people? That is one possible solution. What else could be theproblem?B:Maybe we do have some problems with time-management. If people were always on time to work, they might get more done in the morning before lunch.A: That's true. Also, maybe we could shorten the lunch break from one hour to forty five minutes. That would add a little time to everyone's day.B:Fifteen minutes would be good, but I wonder if it would make a big impact on the employees' output.I still think it's a problem with too much workload.A: We ended up right where we started. Maybe it is time to look for some temp workers to help with a few projects. That would lighten everyone's load.10 CommutingDialogue 1A: Where's Bill? The ambassador [ ?m'b?s?d? ] is already here. The meeting is set to start at 9 am.B:He's late again. Traffic is probably holding him up. You know, he commutes from the suburbs. It's not easy commuting every day. We should cut him some slack.A: Even though the traffic is bumper-to-bumper out there, I don't think it's heavy traffic that makes Bill late. He takes the train, remember?B:Oh, that's right. Well, the train shouldn't be late. That means there is only one explanation. . . . Bill must have overslept.A: Well, to be fare, since he's coming all the way from Lancaster, he's got to get up much earlier than the rest of us. He must get start on his commute about 6: 30, no telling what time he actually gets up.B:That's right, because he's got to get to the train station from his house, then take the blue line into the city, then switch trains to the red line. In all, the trip's got to take more than 2 hours.A: Why doesn't he just drive to work?B:It's too difficult to park your car in the city. Also, the traffic coming in from the suburbs is a nightmare.Dialogue 2A: I can't wait until my car is repaired. The commuting with public transportation is killing me.B:It can't be that bad.A: But it is! Take this morning for example. The subway was so packed this morning; I got totally squished by about a hundred busy commuters on the way to work.B:At least the subway is better than the bus. It's faster for one thing. And usually less crowded. But the drawback is that the subway is more expensive than the bus. It adds up over time, if you take it every day.A: That's true. The bus is even worse. Just thinking about taking the bus every day makes me tired! Hey, how do you get to work every day?B:I ride my bike. I don't live too far away, so it's pretty convenient. it's only about a ten minute bike。
memo
• No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary. • The body of the memo is single-spaced, with two spaces between paragraphs. • If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page number to subsequent pages. • Traditionally, memos have not included signature lines. The practice of doing so is becoming more
The opening section
• states the purpose of the memo. It is generally quite brief – usually, no more than a few sentences
body (or discussion) section
identifies the recipients of the memo (that is, your readers), the sender, the date the memo was sent, and the subject (or purpose) of the memo.
TO:
FROM: DATE:
• include any information the reader(s) might need to know. • The most important (and most specific) information should come first, followed by less important (and more general) information. • Keep in mind that memos are meant to be brief (most are not longer than a page).
Business Letters and Memos
China National Light Industrial Products Import & Export Corp. Zhejiang Branch 223 Tiyuchuang RD. 310000 P.R. China
Dear sirs,
收信人地址 下端空两行
RE: tea, coffee and saucers
The principle of writing Memo 便笺、备忘录的写作原则
Format：
1. 2. 3. 4. 5. 不同于业务信函； 不需要信内收信人地址、称呼、和客套语、结束语等部分； 各机构大多数都有内部便笺、记事、便条； 笺头 常都包括致函人、受函人的姓名、职位，以及事由和日期； 便笺内容分段排列（一般采用齐头式、缩进式）；有时也可以编上序号 以明确要讲的不同事项。
收信人地址
称呼 事由
The New York Branch 0f the Bank of China told us that you exported Chinese textiles and cotton piece goods, and recommended you to our company. Our company imports general merchandise. We have been in this business line since 1979, and therefore have wide experience in all the lines we handle. Our bankers are Chase Manhattan Bank and the Hong Kong & Shanghai Banking Corporation of Hong Kong. They can provide you with information about our business and finance. We hope this letter will lead to profitable business for both of our companies. We are looking forward to your early reply. Yours truly, John Stewart
备忘录的英语作文
备忘录的英语作文Memos are an essential part of any workplace. They area quick and efficient way of communicating important information to colleagues and employees. In this essay, Iwill discuss the purpose of memos, their format, and some tips for writing effective memos.The purpose of a memo is to convey importantinformation to colleagues and employees. Memos can be usedto announce new policies, procedures, or changes toexisting ones. They can also be used to remind employees of deadlines or to give instructions on how to complete a task. Memos can be used to communicate any information that is relevant to the workplace.The format of a memo is straightforward. Memostypically begin with a header that includes the date, the recipient's name, and the sender's name. This is followedby a subject line that briefly summarizes the purpose ofthe memo. The body of the memo should be concise and to thepoint. It should include all the necessary information, such as the reason for the memo, any relevant background information, and any action that needs to be taken. The memo should end with a call to action, such as a requestfor feedback or a deadline for completing a task.When writing a memo, it is important to keep in mind the audience. The memo should be written in a clear and concise manner that is easy to understand. It should also be free from jargon and technical terms that may be unfamiliar to the reader. It is also important to use a professional tone and to avoid any language that may be offensive or inappropriate.Another important tip for writing effective memos is to be specific and detailed. The memo should provide all the necessary information, including any deadlines, instructions, or requirements. It should also be organized in a logical manner, with the most important information at the beginning.In conclusion, memos are an important part of anyworkplace. They are a quick and efficient way of communicating important information to colleagues and employees. When writing a memo, it is important to keep in mind the purpose, format, and audience. By following these tips, you can write effective memos that convey important information in a clear and concise manner.。
business memo
business memos are an internal form of communication Regardless of the specific goal, memos are most effective when they connect the purpose of the writer with the interests and needs of the reader. An informational memo is an in-house incommunication addressed to one or more individuals. The objective is to convey one or more pieces of information that relate specifically to the topic in the subject line.
personal initials one of the following ways: EIB: pjc IMK/pjc sent to named business associates or other interested parties cc: Annie Getz cc: Glenn Widget, Ida Mae Knott
Memo body
A complex memo will include the following four elements: Opening Summary Discussion Closing
Opening
Who, What, Where, When, Why? The opening sentence of a business memo should state the objective, or reason for writing.
参考文献中英商务英语写作
衔接是产生语篇的必要(尽管不充分) 的条件。
正确理解衔接对于语篇的理解与翻译十分重要。
衔接是语篇分析领域中的一个重要理论。
应该说对这一理论做出重大贡献的当属Halliday & Hasan , 因为他们合著的Cohesion in English 在1976 年出版是衔接理论创立的标志。
1. 商务英语通讯写作商务沟通有多种类型的写作方法和风格，不同的商务写作类型会影响到公司，企业，政府和机构的沟通与相互共享信息。
你可能会惊讶地得知各类商务交流写作 - 包括电子邮件，信件，正式邀请函其实在风格上其实大同小异。
几乎任何一种通信涉及的商业写作，保持相对较短的段落和句子都是很有帮助的。
通过阅读本文可以了解业务通讯写作和这些书面文件的不同类型。
2. 商务写作的重要性商务写作是人们可以分享彼此信息的一个高效，专业的方式。
我们在业务工作的同时，无论在线和离线时，都彼此共享信息。
尤其是现在大多数通信是远离电话，而是通过电子邮件完成。
3. 商务写作在何时是重要的商务写作手续如何进行是当今商务写作今天的关键元素。
事实上，每个文档都被视为一个法律文件，应被视为是一个公司或组织的通信系统的一个重要方面。
这就是为什么许多类型的商业写作被视为官方文件的原因。
为什么越来越多的企业担心他们写什么，别人如何看待他们的印刷材料？让我们想想发送信件时的想法：如果它写成一个非常正式的风格和接收业务，它给人的印象是，写信人是正式的，礼貌的和乐于助人的。
请记住，老板，上司，在组织管理与商业写作共享的任何信息时可以通过读。
所以你要确保你发展了自己的风格。
4. 商务英语写作的风格商务英语语篇的风格是商务文件沟通的关键因素之一。
因为你必须在商务英语语篇中处理好风度和礼貌，以取得两者之间良好的平衡。
这里是业务通讯写，你可能会在你的工作中跨越几个不同领域：广告，电子邮件，邮寄信件，手册的编写和技术，建议和研究的建议，论文和摘要写作。
人们通过使用商业文本寻找工作，找寻机会，甚至失业，至少从现在的情形看，是这样的。
memo作文英语作文学生
memo作文英语作文学生Writing memos is an essential skill for students to develop as it helps to improve their communication and organization skills. 写备忘录是学生必须培养的一项重要技能，因为它有助于提高他们的沟通和组织能力。
First and foremost, writing memos helps students to effectively communicate important information in a concise and clear manner. 首先，写备忘录有助于学生以简洁明了的方式有效地传达重要信息。
When writing a memo, students need to consider the audience and tailor the content accordingly. 写备忘录时，学生需要考虑受众并相应地调整内容。
Moreover, writing memos can enhance students' critical thinking and decision-making skills as they have to carefully structure their thoughts and present them logically. 此外，写备忘录可以增强学生的批判性思维和决策能力，因为他们必须仔细构思并逻辑地呈现自己的想法。
Furthermore, writing memos can also improve students’ time management skills as they have to prioritize information andeffectively convey it within a specific word limit. 此外，写备忘录还可以提高学生的时间管理能力，因为他们必须在特定的字数限制内优先处理信息并有效传达。
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Example Directive Memo
Reminders: a. Be concise. Give enough information so that people understand, but do not ramble. b. If you have trouble putting the task into words, you may need more planning or research of the problem before you write the memo.
Recommendation: Kyle will meet with Jeff to see how they want the graphics
TO: Design Team #362 FROM: W.B. Working DATE: May 27, 1997 SUBJECT: Project Schedule As a result of yesterday's meeting, I suggest we follow the project schedule listed below. Remember, we must submit a Proposal by noon on July 2. Schedule
OTHER NOTES: “cc:” and “bcc:” stands for “carbon copy” and “blind carbon copy” respectively. Although carbon copy paper is obsolete, the idea is the same. It simply means that you are sending a copy of the document to people who need to know. A “blind carbon copy” might go to a person who should be informed of what is going on, but who is otherwise not directly involved (eg. a secretary or office assistant). These headings are optional. A person who is on the “cc” list will not see who is on the “bcc” list.
3. Summary (optional) If your memo is longer than one page (if possible, avoid this!), you may want to include a summary paragraph. This would be a brief statement of the recommendations you have reached. 4. Closing Segment A courteous ending that states what action you want your reader to take.
Source: Writing@CSU
4 Parts of a Memo:
1. Heading Generally it follows this format: TO: (Readers’ names and job titles) FROM: (your name and job title) DATE: (Complete and current date) SUBJECT: (What the memo is about, stated concisely)
Purpose: Summary: Discussion:
This memo responds to your request that the weekly meeting be moved from 9am to 10am. 1. This request is satisfactory as long as it is approved by management. 1. Management usually has no problem with the individual time changes in meetings, as long as meeting minutes are turned in by noon to Cathy. I have asked Cathy if she thinks this would be a problem and she said no, so all we need to do now is get approval from Steve.
Format Guidelines
Memos have one-inch margins around the page oneand are on plain paper All lines of the memo begin at the left margin The text begins two spaces after the subject line The body of the memo is single-spaced, with two singlespaces between paragraphs SecondSecond-page headings are used, as in business letters The second page includes who the Memo is to, the page number, and the date
Completion Date
June 6 June11 June 23 June 26 June 27ExBiblioteka mple Response Memo
TO: Design Team #362 FROM: W.B. Working DATE: May 27, 1997 SUBJECT: Project Schedule
Common Types of Memo
1. Directive: states a policy or procedure you want the reader or co-worker to follow. co2. Response to an Inquiry: to provide the audience with desired information. It usually has four parts –
Task
Divide research into groups and compile information Review designs from Kate and Bill. Write Proposal Review Proposal Submit Proposal for printing
a) b) c) d) purpose statement = respond to request for info summary = summarize info requested discussion = highlight any important info action = state action to be taken
2. Opening Segment Usually has three parts. A. the context and problem—stating the problem— event, background or circumstance of the situation. B. the specific task—describing what you task— are doing to help solve the problem. C. the purpose of the memo—gives your memo— reason for writing.
Action:
Example Trip Report Memo
TO: Design Team #362 FROM: W.B. Working DATE: June 27, 1997 SUBJECT: Weekly Meeting
Purpose: Summary: Discussion:
This memo presents my impressions of the meeting last week. In general, I felt that the meeting went well and much progress was made. Barb and Jeff were able to make progress on the graphics and should have them finished next week. Kyle and Sandy are on Chapter 2 of the user manual. integrated into the text.
Common Types of Memo
3. Trip Report: usually sent to a supervisor after an employee returns from a business venture. Also consists of the four parts (as above). 4. Field/Lab Reports: to report on inspection and procedures. Consists of –