BEC写作指导完整版看完必过

良师益友网BEC 专家BEC 写作指南务便函与便条写作(一)商务便函例一SCHOOL OF ENGNISH FOR BUSINESSMEMORANDUMTo: Mr. Kingswick, Course CoordinateFrom: Barnsby CampbelDate: 19 November 1995Subj ect: Lesson Plan for 28 November LectureI intend to teach memo writing in my next lecture. I plan to cover the following parts:1. Inside AddressThis is omitted in a memo. As internal communication the reason is obvious.2. GreetingIt is more polite to put Mr., Mrs., or Ms before and the office after the name of the recipient. Youmay sometimes address the readers as a group.3. Subj ectThis is a phrase to tell reader what the memo is about. Sometimes only he phrase is given withoutthe word Subj ect before it.4. BodyThese should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a headingin capital letters to tell what the paragraph is about. Another practice is number the paragraphs foreasy reference later on.5. Carbon copyThis is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo.6. SignatureOnly the initial is need. The office and name in print of the write are omitted. In more casual memos there is no signature at all.Any thoughts on my notes? Anything to add? Let me know at tea break.c.c. Mr. P.L. Duke, Training Office.例二Internal MemorandumTo:Anne BellFrom: Graham DavisDate: 23 March 1992Subj ect: Office Furniture__________________________________________________________________________We need some comfortable chains for visitors to go in the manager s officeCan you arrange it?We need 10 chains in either beige or dark brown. The maximum you can spend is $ 500.良师益友网BEC 专家例三Interoffice MemoTo: Richard BurleyDept: Market researchSubj ect: Profits and Southmoor BranchDate: May 10, 1998I have finished studying the Southmoor Branch sales figures for the 1st quarter and see they areabout $ 255,000 under projections. That is third straight quarter that Southmoor has fallen short.Will you prepare a new analysis of the Southmoor market potential/ I know you did one ___and agood one too___three years ago before Southmoor opened. But maybe some factors have changedand we need to look into them.Ben Tebbins is working up a report from the sales and promotion angle. He ll finish about June15.If you could be ready then, we will get together and see if we can solve the Southmoor problem.TB\ac.CC: Ben Tebbins(二)商务便条例一电话留言To: Mr. FevrierMessage:Mr. Reter Schulz called from Vienna, wanted you to call him today before 4 pm or any timetomorrow on 0Message taken by:例二让秘书同志推迟约会Miss Liu,I ve got an urgent meeting today. Please contact the applicants to postpone\e the interviews till further notice.DS例三请假To: Mr. SlaterMessage:I am sorry to tell that I won t be able to go to the office today due to a sudden dizziness. So I haveto ask for a day s sick leave.例四安排工作To: Mr. RichardsonMessage:Please send a letter to Naves Limon in C.R.Find out:Are they satisfied with the order?Can we provide any after sales advice?Encourage repeat order(三) 商务便函分类范例1 交流意见From: Chief ExecutiveTo: Production DirectorSubj ect: Production for machinery for Machine shop xAs you know the company is contemplating opening a new machine shop in the near future.Our operations have been expanding so rapidly that such a development now appears inevitable.There are a number of questions, which we need to be thinking about and I would be gratefulto hear you opinion on the idea.1.As to the choice of new machinery I would like to know whether you think we should buyor hire new equipment.2. Then I would like to hear your proposals on which machinery we should consideracquiring.3. Closely connected with the purchase or hire of machinery is the matter of maintenance. Wealso need to be discussed. How many new staff will be required, for example?4. At the same time I would appreciate it, if you could provide me with estimates of the probable working life of the equipment, which you propose.Could you please let me have your preliminary thoughts on the questions in time for our meeting next week?2. 了解情况MEMORANDUMTo:All members of staff, Northern BranchFrom:Date: 5 December 1994Subj ect: PERSONAL COMPUTERSThe board urgently requires feedback on our experience with PCs in Northern Branch. I needto know, for my report:1. What you personally use your PC for and your reasons for doing this. If you are doing working that was formerly done by other staff, pleasejustify this.2. What software you use, Please name the programs.3. How many hours per day you spend actually using it.4. How your PC has not come up to your expectations.5. What unanticipated uses you have found for your PC, that others may want to share.Please Fax this information directly to me by 5 p.m.. on Wednesday 7 December. If you haveany questions, please contact my assistant, Jane Simmonds, who will visit you on Tuesday, 6December. Thank you for your help.(3).活动安排(1)NTERAL MEMOITo:All BranchesFrom: Sales ManagerDate: 28 November, 1996Tour: 5210______New Carrier1. We have found a new carrier for Tour 5210. This id DTL Aviation company.2. All clients who still want to take this holiday must reconfirm their bookings as soon aspossible.2. They must also check in at Gatwick Airport by 0825 on the day of departure.3. Please write to all agencies and them this.活动安排（二）MEMORANDUMFrom: Office of the GM. Date: Feb. 1To: Heads of factories Subject: Trip by GMBelow are details of the factories that the general Manager will visit. In each one, the GM wouldlike to speak to all members of the Production Dept. please inform each factory and them to cancelall other appointment.March 8 Kuala LumpurMarch 9 SingaporeMarch 10 SingaporeMarch 11 Jakarta(4) 建议MEMOTo: Project Planning Dept. From: General ManagerDate: Jan 5 Subject: Aqua Warm BVI have looked though our records of the work that we did at Perfecta Ltd. The heating systemwas checked three times before it was turned on. We are absolutely sure that explosion is not our responsibility.I suggest, therefore, that Perfecta writes to Aqua Warm to claim compensation.Please write to Perfecta (address: 61 Bath Road, Worester, England WR 5 3AB) and explainour position.(5) 报告MEMOTo:All DirectorsFrom: Lynn Adam, Administrative SecretaryDate: May 25, 1999Subj ect: Machine DictationAt the request of some of the division direction, we have made a survey of machine transcripts tosee what could be done to improve both the quality of transcripts and the speed with which thework is completed. these are their suggestions:1. Both dictators and transcribers should be familiar with the dictating and transcribingEquipment. A manual is available for every machine; it explains how to use the equipment.2. It would be helpful if all dictators would:a. Mark the indicator slips with special instruction and correction. Mark the slips, too, to showthe length of the letter or report.b. Spell any proper names as well as technical or unfamiliar words.c. Control their voice so that the dictation is neither too loud nor too soft. Be sure to enunciate clearly.d. Supply as mach information as possible__ number of copies, type of massage, and identity ofdictator. It would also help if salutations and subj ect lines, when used, were dictated.e. Indicate when you would like the dictation complete the work dictation is rush.3. Machine transcribers will complete transcription by the day following the receiving of thetape unless the dictation is marked rush-----then every will be made to complete the work when it is wanted.Please let me know if you have further suggestions. I should also like to know if these suggestionsresult in better transcripts.四考试题型与范例考题一You are the Manager of a small printing company. A new employee, Mark McCabe, is joiningyour company on 10 th May.。